Municipal Legal Assistant—Contracts & Filings

City of Long Beach, CA; Long Beach (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

The Long Beach City Attorney’s Office seeks a professional, proficient legal assistant to support two attorneys in the Departmental Counsel Division. The role emphasizes transactional work, document preparation, calendar management, file organization, and project coordination.

A minimum of three years’ experience as a legal assistant is required. Municipal law exposure and knowledge of state and federal court rules are a plus but not required. This is an at-will position.

Qualifications

• Minimum of three years experience as a legal assistant in a law firm or law office.
• Transactional and municipal law knowledge is a plus but not required.
• Experience with court rules, electronic filings and general litigation is a plus but not required.

Responsibilities

• Prepare and proofread contracts, leases, resolutions, ordinances, opinions, and memoranda.
• Prepare Temporary Restraining Orders and Writ of Mandate documents.
• Maintain calendars and deadlines for attorneys.
• Schedule meetings and administrative hearings.
• Manage and organize complex files and records.
• Process documents for City Council agenda and finalization.
• Screen calls and handle inquiries from the public and city staff.
• Enter and maintain data in CityLaw case management system.
• Provide back-up support to other Departmental Counsel attorneys.
• Perform other related duties as required.

Skills

Typing 60 wpm

Attention to detail

Proofreading

Grammar and spelling

Microsoft Word

Outlook

Adobe Acrobat

Organizational skills

Multi-tasking

Communication skills

Independence

Discretion

Education

High School Diploma or equivalent

Tools

CityLaw

Microsoft Word

Outlook

Adobe Acrobat

Job description

The Long Beach City Attorney’s Office seeks a professional, proficient legal assistant to support two attorneys in the Departmental Counsel Division. The role emphasizes transactional work, document preparation, calendar management, file organization, and project coordination.

A minimum of three years’ experience as a legal assistant is required. Municipal law exposure and knowledge of state and federal court rules are a plus but not required. This is an at-will position.