Municipal Clerk & Public Records Lead

Town of Huntersville; Huntersville (NC); On-site; USD 77,000 - 116,000; Full time

Job summary

The Town of Huntersville is seeking a Clerk to the Town Board who will preserve and manage official records, prepare meeting agendas, and record minutes. This role operates under the supervision of the Town Manager and requires handling confidential information with discretion.

Essential duties include serving as custodian of public records, maintaining the town seal, coordinating board meetings, and preparing proclamations and resolutions.

Qualifications

• Associate’s degree and 5 to 7 years of local government experience.
• Bachelor’s degree in a related field preferred.
• Possession of a valid North Carolina driver's license.
• Notary Public certification encouraged; CMC within three years of employment.
• Knowledge of Town Charter, Open Meeting laws, and local ordinances.

Responsibilities

• Serves as official custodian of all public records including Town Code, ordinances, resolutions, contracts, and minutes.
• Attends Board of Commissioners meetings and related committee meetings.
• Prepares agendas, proclamations, resolutions, and public announcements.
• Processes ordinances, resolutions, and actions of the Board.
• Prepares and records minutes for official meetings.
• Maintains Town seal and legal documents; coordinates records retention.
• Coordinates Board meetings, travel, and reimbursements; manages committee applications.
• Performs duties for the Town Manager, Mayor, and Board members; handles confidential information.
• Researches information and supports special projects as requested.

Skills

Public records management

Board meetings coordination

Written and verbal communication

Confidential information handling

Research and reporting

Independent work ability

Education

Associate degree

Bachelor’s degree preferred

Tools

Notary Public certification

Certified Municipal Clerk (Institute of Government)

Job description

The Town of Huntersville is seeking a Clerk to the Town Board who will preserve and manage official records, prepare meeting agendas, and record minutes. This role operates under the supervision of the Town Manager and requires handling confidential information with discretion.

Essential duties include serving as custodian of public records, maintaining the town seal, coordinating board meetings, and preparing proclamations and resolutions.