Municipal Billing & Accounting Assistant

Nigel Wright Consultancy Ltd (UK); Tumwater (WA); On-site; USD 42,000 - 66,000; Full time

Job summary

City of Tumwater is seeking an Accounting Assistant to support utility billing operations and core financial tasks in a collaborative municipal finance team.

The role involves accounts payable/receivable, cash receipting, data entry, and customer service, with a focus on accuracy and internal controls. Candidates should have a high school diploma or equivalent, with accounting coursework or experience preferred, and be prepared for a supportive, stable work environment in Tumwater.

Qualifications

• Knowledge of basic accounting principles and financial recordkeeping.
• Skill in data entry, reconciliation, and cash handling.
• Ability to maintain accuracy while managing multiple priorities.
• Strong interpersonal and customer service skills.
• Ability to work collaboratively within a team environment.
• Commitment to confidentiality, integrity, and professionalism.

Responsibilities

• Process invoices, purchase orders, and vendor payments according to City policies and timelines.
• Verify accuracy of charges, coding, and supporting documentation.
• Record incoming payments and assist with account reconciliations.
• Assist with utility billing operations, including data entry, payment processing, and account updates.
• Respond to customer inquiries regarding billing, payments, and service changes.
• Generate, review, and mail routine billing statements.
• Provide a high level of professional written and verbal communication support.
• Receive, record, and balance daily cash, check and credit card receipts from multiple departments accurately while adhering to internal controls.
• Maintain accurate financial and filing records in accordance with retention policies.
• Assist with scanning, copying, and data entry tasks.
• Assist with month-end and year-end closing processes as directed.
• Provide backup coverage for other accounting or clerical staff.
• Participate in training to develop knowledge of municipal accounting procedures.
• Perform other related duties as assigned.

Skills

Data entry

Reconciliation

Cash handling

Customer service

Teamwork

Confidentiality

Education

High school diploma or GED

College-level accounting/business coursework

Equivalent combination of education and experience

Tools

Spreadsheets

Accounting software

Office software

Job description

City of Tumwater is seeking an Accounting Assistant to support utility billing operations and core financial tasks in a collaborative municipal finance team.

The role involves accounts payable/receivable, cash receipting, data entry, and customer service, with a focus on accuracy and internal controls. Candidates should have a high school diploma or equivalent, with accounting coursework or experience preferred, and be prepared for a supportive, stable work environment in Tumwater.