Municipal Aid Co-op Spring 2027

Commonwealth of Massachusetts; Boston (MA); Hybrid; USD 28,000 - 34,000; Full time

Benefits offered by this job

Hybrid work schedule

Access to MassDOT career development

Job summary

MassDOT is seeking a Municipal Aid Coordination Intern to support municipal grant contracting and administrative tasks within the Municipal Aid & Partnerships team. The role involves assisting with contract documents, signatures, and filing via OneDrive and SharePoint, as well as responding to inquiries and preparing spending reports.

Reporting to the Municipal Aid & Partnerships Specialists, you will help manage programs including Winter Recovery and Fleet Safety, with potential for a hybrid

Qualifications

• Proficiency in using Microsoft Office products including Outlook, Excel, Word, and PowerPoint.
• Proficiency with Adobe Acrobat.
• Familiarity with Microsoft Forms, OneDrive, and SharePoint.

Responsibilities

• Assist with the development of contract documents for municipal grant awards.
• Obtain signatures from municipalities and MassDOT leadership on contract paperwork via email and Adobe E-Sign.
• Maintain accurate and organized files of contract paperwork in OneDrive and SharePoint.
• Assist with inquiries from municipalities regarding grant program contracting and reimbursements.
• Aid in the continued development of the Municipal Aid and Partnerships SharePoint site.
• Prepare data and reports related to program spending.
• Assist with administration of the Winter Recovery Assistance Program, Municipal Fleet Safety Program and other programs.
• Support Municipal Aid & Partnerships Specialists on ongoing projects.

Skills

Microsoft Office

Microsoft Excel

Outlook

Tools

Adobe Acrobat

Microsoft Forms

OneDrive

SharePoint

Job description

Position Summary

The Office of Municipal Aid & Partnerships, situated in MassDOT’s Highway Division, administers funding programs for municipalities throughout the Commonwealth including Chapter 90 funding and various grant programs. Each of the programs provides communities with funding for various transportation related improvements. Funding is provided through different sources for the various programs; some programs are formula-based legislative earmarks while others involve a competitive application process. Regardless of how funding is awarded, any municipality that receives funding from MassDOT is required to enter into a contract with MassDOT for the disbursement of the funding. The contract outlines how much funding is being provided, what the funding is for, and details of the agreed terms for the work to be conducted. The Municipal Aid Coordination Intern will report to the Municipal Aid & Partnerships Specialists and assist with municipal grant contracting, as well as with various administrative needs of the Municipal Aid and Partnerships team.

Core Duties and Responsibilities

• Assist with the development of contract documents for municipal grant awards.
• Obtain signatures from municipalities and MassDOT leadership on contract paperwork via email and Adobe E-Sign.
• Maintain accurate and organized files of contract paperwork in systems such as Microsoft OneDrive and SharePoint.
• Assist with inquiries from municipalities regarding grant program contracting and reimbursements.
• Aid in the continued development of the Municipal Aid and Partnerships SharePoint site.
• Assist with preparing data and reports related to program spending.
• Assist in the administration of the Winter Recovery Assistance Program, Municipal Fleet Safety Program, and other programs as needed.
• Assist Municipal Aid & Partnership Specialists with ongoing projects as needed.

Preferred Qualifications

• Proficiency in using Microsoft Office products including Outlook, Excel, Word, and PowerPoint.
• Proficiency with Adobe Acrobat.
• Familiarity with Microsoft Forms, OneDrive, and SharePoint.

About MassDOT

The 4,000+ employees of Massachusetts Department of Transportation (MassDOT) takes great pride in connecting the Commonwealth’s residents and communities. MassDOT is responsible for developing, implementing, and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan, design, construct, and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOT’s culture and career opportunities can be found at mass.gov/massdot-careers .

MassDOT’s divisions include: Highway, Registry of Motor Vehicles, Aeronautics, and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four (4) divisions.

Minimum Entrance Requirements

This requisition will remain open until filled; however, first consideration will be given to those applicants that apply within the first 14 days.

Current MassDOT employees should use their internal MassCareers account to apply.

All job applications must be submitted online through MassCareers to be considered.

Please provide a complete, accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.

• For questions regarding the job posting, please email the MassDOT Talent Acquisition Team at [e-mail].
• For general questions regarding MassDOT, call the Human Resources Service Center at 857-368-4722.
• For a disability-related reasonable accommodation or alternative application method, call ADA Coordinator, Lucy Bayard, at 857-274-1935.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role

Primary Location

United States-Massachusetts-Boston-10 Park Plaza

Job

Administrative Services

Agency

Massachusetts Department of Transportation

Schedule

Full-time

Shift

Day

Job Posting

Oct 29, 2026, 5:40:16 PM

Number of Openings

1

Salary

20.00 - 25.00 Hourly

If you have Diversity, Affinnece Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Derrick Mann - 8573688541

Bargaining Unit : Non

Confidential : No

Potentially Eligible for a Hybrid Work Schedule : Yes