Multistate Payroll Tax Specialist – Compliance & W-2

McKesson Corporation; Town Center (TX); On-site; USD 60,000 - 100,000; Full time

Job summary

McKesson is seeking a Payroll Tax Analyst to ensure compliance with payroll tax regulations, balance quarterly filings, and manage W-2 processing for a multistate workforce.

You will prepare W2C documentation, handle wage and tax adjustments, and collaborate with the Senior Payroll Tax Analyst to resolve discrepancies. Prior USA payroll tax experience and ADP/Workday knowledge are preferred.

Qualifications

• Degree or equivalent and typically requires 2+ years of payroll tax experience
• 2+ years in payroll tax compliance focused in USA in a large multistate environment
• Knowledge of Workday and ADP SmartCompliance preferred
• Ability to manage and prioritize various responsibilities with competing, short deadlines
• Ability to work overtime as needed
• Very strong analytical skills and attention to detail
• Customer-orientated with strong ability for trouble shooting and issue resolution
• Strong written and verbal communication skills
• Proficient using Microsoft Office applications: Excel, Outlook and Word

Responsibilities

• Ensures compliance with all payroll tax related governmental, regulatory, and legislative requirements at the employee level through tax election set ups for new hires, transfers, job changes and regular audits in Workday.
• Responsible for ensuring compliance with all payroll tax related governmental, regulatory, and legislative requirements through quarterly balancing of payroll tax filings and tax jurisdictions through researching and resolving differences with taxing agencies; collecting refunds when applicable.
• Ensures accurate employee wage and tax statements (W2's).
• Prepares the W2C documentation and completes W2C spreadsheet for any tax related issues including but not limited to tax incompliance, multi-state employees, address changes, transfers and payroll tax election changes.
• Processes wage and tax adjustments to state income tax withholding, state unemployment, federal, FICA, locals, etc.
• Research prior quarter and prior year entries and adjustments, working closely with the Senior Payroll Tax Analyst.
• Provides guidance on Power of Attorney forms, updating contact and mailing information with agencies, ADP, Equifax, internal and external customers to the Payroll Tax Coordinator.
• Handles the entries associated with the quarterly error and adjustment reports needed for quarterly processing. Entering wage and tax adjustments into Workday for W-2 Error report, Negative Wage and Tax report, Employee Visa related issues, state reciprocal issues, working closely with the Senior Payroll Tax Analyst.
• Responsible for Visa tax requirement compliance including but not limited to obtaining required supporting documentation, processing wage and tax adjustments and communication with the customer.
• Responsible for the set up and maintenance associated with state reciprocal agreements through regular audits validating home and work location tax set up, researching, and providing tax election changes to Tax Coordinator for entry through regularly scheduled audits.
• Provides accurate and timely resolution for moderately complex payroll tax related discrepancies regarding paycheck earnings and deduction taxation, W2 explanations, payroll tax related escalations, military exemptions, etc.
• Contributes to Mergers & Acquisitions projects through providing new account set ups, bank forms, authorization forms, guidance on Power of Attorney and other misc. forms to the Tax Coordinator for completion. Responsible for ensuring set up of final M&A information has been completed.
• Back up support for logging, scanning and uploading all incoming and outgoing mail, as well as the Payroll Tax Mailbox.

Job description

McKesson is seeking a Payroll Tax Analyst to ensure compliance with payroll tax regulations, balance quarterly filings, and manage W-2 processing for a multistate workforce.

You will prepare W2C documentation, handle wage and tax adjustments, and collaborate with the Senior Payroll Tax Analyst to resolve discrepancies. Prior USA payroll tax experience and ADP/Workday knowledge are preferred.