Multifamily Project Coordinator | Tuition Reimbursement

Exterior Medics; Springfield (VA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Tuition reimbursement

401(k) matching

Healthcare options

Vision and dental plans

Life insurance

Paid time off

Holidays

Gym membership

Company electronics

Job summary

Exterior Medics seeks a detail-oriented Multifamily Project Coordinator to organize schedules, coordinate deliveries, and support the Multifamily Production team. You’ll work with Field Supervisors, Estimators, Accounting, and Community Coordinators to keep projects moving and ensure timely information flow.

Candidates should have a high school diploma, 2+ years in project coordination or construction administration, proficient MS Office, and strong communication.

Qualifications

• A high school diploma or equivalent is required. An associate degree in Business, Construction Management, Project Management, or a related field is preferred.
• Two or more years of experience in project coordination, construction administration, office administration, or a related role is preferred.
• Knowledge of construction or exterior services, with roofing knowledge preferred.
• Experience supporting multiple projects and balancing changing priorities.
• Strong organization, attention to detail, and reliable follow through.
• Clear written and verbal communication skills and a collaborative approach to working across departments. Bilingual is preferred.
• Confidence solving problems, asking questions, and taking ownership of your responsibilities.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, Teams, and SharePoint.
• Comfort learning software such as Salesforce, CompanyCam, and other project management platforms.

Responsibilities

• Provide daily administrative and operational support to the Multifamily Production team and partnering departments.
• Keep teams informed of project updates, schedule changes, and outstanding requirements.
• Partner with Community Coordinators to support resident notices, scheduling updates, and project closeout activities.
• Prepare updates for weekly production meetings, document action items, and follow through on next steps.
• Follow up with internal teams, vendors, and subcontractors to keep commitments and deliverables on track.
• Review the production schedule daily for accuracy, identify conflicts, and communicate potential issues.
• Coordinate inspections, material deliveries, equipment rentals, dumpsters, permits, and subcontractor logistics.
• Help confirm materials, permits, labor schedules, and required documentation are ready before work begins.
• Monitor project timelines and work with the team to resolve issues before they affect production.
• Maintain accurate project information, schedules, and digital files within company software platforms.
• Assist with tracking budgets, purchase orders, change orders, invoicing documentation, and final billing support.
• Coordinate information between Production, Estimating, Accounting, Sales, Operations, and Community Coordinators.
• Support warranties, customer review requests, and other project administration needs.
• Help ensure photos, warranties, and final project documentation are complete and properly distributed.

Skills

Organization

Attention to detail

Communication

Bilingual

Microsoft Office

Problem solving

Team collaboration

Multitasking

Education

High school diploma or equivalent

Associate degree (Business/Construction Management/Project Management)

Tools

Outlook

Excel

Word

Teams

SharePoint

Salesforce

CompanyCam

Job description

Exterior Medics seeks a detail-oriented Multifamily Project Coordinator to organize schedules, coordinate deliveries, and support the Multifamily Production team. You’ll work with Field Supervisors, Estimators, Accounting, and Community Coordinators to keep projects moving and ensure timely information flow.

Candidates should have a high school diploma, 2+ years in project coordination or construction administration, proficient MS Office, and strong communication.