Multifaceted Office Administrator & Front Desk

Hyundai America Technical Center, Inc. (HATCI); California; Presencial; Jornada completa

Descripción del empleo

Office Receptionist/Administrator job at Hyundai America Technical Center, Inc. (HATCI). California. Job description: Office Receptionist/Administrator

• The office receptionist/administrator will manage multiple programs simultaneously, demonstrating flexibility, strong prioritization abilities, excellent written and verbal communication, and exceptional interpersonal skills.
• The candidate will be comfortable working with multiple levels of personnel, from designers to corporate executives.
• Be an excellent problem-solver, detail-oriented, and exhibits a drive for continuous improvement, focused on people and working with internal “customers” and external “vendors”.

WHAT YOU WILL DO

Front Desk Receptionist

• Checking in guests and maintaining all security requirements for facility visitors
• Receives all deliveries via UPS, FedEx, DHL, Amazon and other carriers
• Receives vehicle deliveries by accepting keys and bill of lading
• Deliver keys to carrier for vehicles departing from facility
• Notify staff of deliveries

HATCI Operations Administrator

• Processes CR’s for utilities, copiers, shipping, Amazon, travel and processing other company billing
• Processes RFQ’s and PO’s
• Assist company Travel Agent with travel requests Domestic and INTL
• Follow up with team members to ensure their travel request is set up properly
• Process all travel requests in ESS
• Management of Lease Vehicle for staff members
• Understanding the car lease system to assist with staff needs
• Follow all policy and procedures outlined by the company for Lease Vehicles
• Book conference rooms for meetings and Ride & Drives
• Obtain and distribute mail accordingly

Supports overall department initiatives, ensuring accuracy and acting on a timely basis.

• Assist department leadership with ad-hoc requests related to facilities and operations.
• Track overall department operating budget
• Receiving cross-training in multiple aspects of HATCI office administration
• Supports overall Corporate Vehicle Lease program
• Prepares new employee workspaces by working with team leaders to determine seating locations and providing general office supplies needed

Coordinating and supporting corporate functions throughout the year

• Charitable contributions
• Matching Days
• Corporate Lunches/Breakfasts
• Ice Cream Socials
• Year End Event – Company wide

Maintains key facility needs

• Obtaining quotes and purchase of Coffee/Breakroom offerings, office supplies, etc.
• Ordering supplies as necessary and maintaining an accurate inventory
• Maintaining kitchen and break areas stock and trouble-shooting team member concerns
• Maintaining kitchen cleanliness not covered by cleaning staff (refrigerator, small appliances, etc.)

HOW WILL YOU MAKE AN IMPACT

• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook)
• Prior SAP experience a plus
• General project management experience

• Hold a valid driver’s license and maintain a satisfactory driving record

WHAT YOU WILL BRING TO THE ROLE

• High School Diploma
• 2 years administrative work and/or negotiating with outside suppliers

• Candidates applying for positions with Hyundai KIA must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

  Hyundai America Technical Center, Inc. (HATCI) is an Equal Opportunity Employer included Disabled and Veteran. VEVRAA Federal contractor.

WHAT HYUNDAI CAN OFFER YOU

• Zero dollar employee premiums on Medical, Dental, and Vision for you and your family
• 100% employer-paid disability and life insurance
• Generous paid time off including vacation, sick and abundant holidays
• A global environment that fosters diversity
• Competitive salaries
• Retirement savings and planning benefits
• Access to health savings accounts and flexible spending accounts

STILL INTERESTED? WHY NOT APPLY?