Multi-State Sales Tax Specialist & Compliance Analyst

Darwill, Inc.; Hillside (IL); On-site; USD 70,000 - 100,000; Full time

Job summary

Darwill, Inc. is seeking a Sales Tax Specialist to ensure accurate multi-state sales and use tax reporting and filing. The role supports audits, maintains exemption certificates, and stays current on evolving tax laws in a fast-paced environment.

Responsibilities include calculating taxes, organizing tax files, ensuring compliance across states, and handling monthly payments. The ideal candidate has 3–5 years in tax/accounting and strong Excel skills.

Qualifications

• Bachelor's degree in Accounting, Finance or relevant subject
• 3-5 years of proven work experience as a Tax/Cost Accountant, analyst or preparer
• Understanding of nexus/economical nexus and how it is applied
• Experience with Sales & Use tax across multiple states
• Experience with direct mail a plus
• Knowledge of accounting and bookkeeping procedures
• Familiarity with accounting software
• Excellent Microsoft office skills (Microsoft Excel specifically)
• Enjoys being challenged and learning on a daily basis
• Strong attention to detail
• Ability to multi-task

Responsibilities

• Calculate multi-state sales tax for multiple customers
• Organize and update company tax files
• Determine states/regions where sales & use tax is applicable
• Verify tax calculations across multiple systems to ensure accuracy
• Prepare necessary paperwork for monthly tax payments and returns
• Liaise with internal and external auditors
• Maintain cost accounting system and cost ledger
• Ensure Darwill is compliant and registered in all states where tax is applicable
• Serve as subject matter expert on Sales & Use Tax
• Maintain customer and vendor tax exemption certificates
• Submit and maintain extension payments when applicable
• Stay current on the latest industry trends and tax law changes
• Perform monthly inventory reconciliations and corresponding journal entries
• Manage fixed asset records and monthly depreciation
• Crosstrain in postage entry processes for backup coverage
• File returns for additional tax types as needed
• Other tasks as assigned

Skills

Attention to detail

Analytical thinking

Multi-tasking

Excel proficiency

Education

Bachelor's degree in Accounting, Finance or relevant subject

Tools

Microsoft Excel

Accounting software

Job description

Darwill, Inc. is seeking a Sales Tax Specialist to ensure accurate multi-state sales and use tax reporting and filing. The role supports audits, maintains exemption certificates, and stays current on evolving tax laws in a fast-paced environment.

Responsibilities include calculating taxes, organizing tax files, ensuring compliance across states, and handling monthly payments. The ideal candidate has 3–5 years in tax/accounting and strong Excel skills.