Multi-Site Facilities Manager

United Vein & Vascular Centers; Tampa (FL); On-site; USD 90,000 - 105,000; Full time

Benefits offered by this job

Competitive compensation

Work-life balance

Benefits package

Life insurance

PTO & holidays

Culture where your voice is heard

Job summary

United Vein & Vascular Centers is seeking a Multi-Site Facilities Manager to oversee maintenance and facilities operations for a growing nationwide portfolio of over 60 outpatient clinics, including vendor management, preventive maintenance, budgets, and new clinic openings.

The role focuses on minimizing downtime, controlling costs, and maintaining a safe, reliable environment for patients and staff, with responsibilities spanning coordination across Operations, Supply Chain, IT, and real

Qualifications

• Multi-site management of locations nationwide required; Healthcare experience preferred.
• Minimum 5 years in facility management with increasing responsibilities managing a portfolio of at least 50 locations.
• Minimum 3 years utilizing facility management platforms for day-to-day ticket and vendor management.

Responsibilities

• Oversee maintenance and facilities operations for a growing nationwide portfolio of 60+ outpatient clinics.
• Manage service providers, work orders, preventive maintenance, emergency response, budgets, leases and warranties.
• Coordinate facility services with Operations, Supply Chain, IT and other stakeholders to support new clinic openings and transitions.
• Develop and monitor preventive maintenance programs to improve building reliability, equipment life and clinic uptime.

Skills

Vendor management

Facilities management

Budgeting

Regulatory compliance

Data analysis

Tools

FEXA

Job description

Responsibilities

The Multi-Site Facilities Manager oversees maintenance and facilities operations for a growing nationwide portfolio of more than 60 outpatient clinics. This role manages service providers, work order performance, preventive maintenance, emergency response, facilities budgets, lease and warranty obligations, and facilities support for new clinic openings.

Success in this role requires minimizing clinic downtime, controlling costs, and maintaining a consistent, safe, and reliable environment for patients and employees.

Relationship and Vendor Management

• Manage vendor performance and outcomes through reporting, service level agreements, budget compliance, quality control, and corrective action planning
• Conduct quarterly business reviews with key vendors and recommend service provider changes based on performance, cost, and business needs
• Maintain effective relationships with landlords and property managers to coordinate repairs, building services, lease obligations, and other facility issues
• Partner with Operations, Supply Chain, IT, and other internal stakeholders to coordinate facility services, support new clinic openings and transitions, minimize clinic downtime, and improve internal customer satisfaction

Facilities Operations and Process Management

• Manage and coordinate facilities management services across a defined clinical portfolio, including reactive repairs, preventive maintenance, space planning, emergency response, and other ongoing facility needs
• Manage facilities workflows through FEXA, including work-order prioritization, response and resolution times, data quality, reporting, user adoption, and overall system performance
• Ensure facilities vendors actively use FEXA to receive, update, document, and close work orders
• Manage vendor relationships and performance, including sourcing, pricing, service levels, contract compliance, FEXA adoption, escalation, and resolution of recurring service issues
  Partner with the VP of Real Estate & Development to develop, manage, and report on facilities budgets, including monthly variance, clinic-level expenses, cost savings, forecasting, and annual planning
• Develop, implement, and monitor preventive maintenance programs to improve building reliability, equipment life, and clinic uptime.
  Track and report facilities KPIs, including vendor SLA performance, work order response and resolution times, preventive maintenance completion, budget performance, cost savings, internal customer satisfaction, and new clinic opening readiness
• Coordinate warranty claims, lease obligations, landlord responsibilities, and related cost allocations to ensure expenses are assigned to the appropriate responsible party
• Support facility related regulatory and life safety requirements, including inspections, corrective actions, and ongoing compliance across assigned clinics

New Clinic Setup

• Select, contract, schedule, and manage vendors required to support facilities preparation, ongoing maintenance, and new-clinic openings
• Coordinate facilities readiness activities for new clinics, including vendor mobilization, inspections, repairs, equipment installation, and completion of outstanding items
• Track and resolve facilities-related punch-list items and other outstanding issues prior to clinic opening.
• Provide onsite support to Operations and other internal teams during clinic openings, as needed
• Ensure new clinics are transitioned into ongoing facilities operations, including vendor setup, preventive-maintenance schedules, FEXA workflows, and required service contracts

Qualifications

Education / Training:

• Multi-site management and/or oversight of multiple locations nationwide required; Healthcare experience preferred
• Minimum of 5 years in facility management with increasing responsibilities managing a portfolio of at least 50 locations
• Minimum of 3 years utilizing facility management platforms for day-to-day ticket and vendor management

Skills and Knowledge:

• Possess basic skills for installing small furnishings, fixtures, equipment, and artwork as needed
• Strongrelationship building skills
• Proven record of providing excellent internal customer service.
• Knowledge of Microsoft Suite (Excel, Word, PowerPoint) and ability to analyze data utilizing these and other programs
• Knowledge of HVAC, electrical, and energy management systems
• Review and interpret construction drawings, architectural plans, and space-planning documents.
• Strong understanding of lease language and vendor contracts

Why Join Us?

We offer a supportive culture that is driven by deep commitment to the success of our patients and our teams. We invest in YOU and are dedicated to creating individualized opportunities for career advancement. In addition, we invest in our employees by offering:

• Competitive compensation package
• Outstanding work life balance
• Health, vision, and dental benefits
• Life insurance (100% company paid)
• PTO and paid holidays
• We invest substantial energy and resources in building a culture where your voice is heard

Total compensation is based on experience and may include base salary, bonuses, and other incentive pay.

Compensation

$90,000 - $105,000 USD

About us:

UVVC, is a leading provider of comprehensive vein and vascular care with over 60 clinics across Arizona, Illinois, Colorado, Florida, Georgia, Texas, and expanding. Our mission is to revolutionize vascular care by delivering an all-inclusive clinic experience that addresses every aspect of lower extremity vein, vascular, and wound conditions.

United Vein & Vascular Centers (UVVC) is distinguished by its innovative approach to diagnosing and treating a variety of vascular conditions that affect the pelvis and lower extremities. With a team of committed specialists, cutting-edge medical technology, and a patient-centric approach that emphasizes minimally invasive procedures, UVVC ensures superior care and optimal outcomes for its patients.