Multi-Site Construction & Facilities Operations Coordinator

TotalCare; Fort Worth (TX); On-site; USD 52,000 - 66,000; Full time

Job summary

TotalCare is seeking a diligent Construction & Facilities Operations Coordinator to provide comprehensive administrative support to the Director of Construction Operations and Construction Project Manager. You will manage project documentation, scheduling, and communications from initiation through completion and handoff.

In this role you will coordinate meetings, track RFIs and submittals, support maintenance across a multi-site portfolio, and ensure records remain accurate, secure, and

Qualifications

• Proficient in Microsoft Office Suite or Google Workspace and Adobe Acrobat.
• Experience with construction CMS platforms or project management software (Asana, Procore) preferred.
• Autodesk Construction Cloud or other Autodesk products preferred.
• Excellent verbal and written communication skills.
• Outstanding organizational, planning, and time management skills; ability to prioritize competing responsibilities.
• Strong attention to detail and meticulous approach to project oversight.
• Strong problem-solving abilities and proactive issue identification and resolution.
• Self-motivation and initiative; ability to work independently with minimal supervision.

Responsibilities

• Provide administrative support to the Director of Construction Operations and Construction Project Manager.
• Assist with preparing proposals, contracts, design agreements, and project documentation.
• Process purchase orders and invoices; assist with project billing and budget documentation.
• Organize architectural drawings, specifications, and plan sets with document control systems and maintain version control.
• Coordinate and schedule project meetings, design reviews, and job site meetings; prepare agendas and document actions.

Skills

Microsoft Office

Google Workspace

Adobe Acrobat

Project coordination

Communication

Organizational skills

Time management

Attention to detail

Problem solving

Independent work

PHI confidentiality

HIPAA awareness

Tools

Asana

Procore

Autodesk Construction Cloud

Job description

TotalCare is seeking a diligent Construction & Facilities Operations Coordinator to provide comprehensive administrative support to the Director of Construction Operations and Construction Project Manager. You will manage project documentation, scheduling, and communications from initiation through completion and handoff.

In this role you will coordinate meetings, track RFIs and submittals, support maintenance across a multi-site portfolio, and ensure records remain accurate, secure, and