Multi-Property Accounts Payable Clerk for HOA

Vacatia; Fort Lauderdale (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Vacatia is hiring an Accounts Payable Clerk to support HOA portfolios across managed properties. You will ensure accurate vendor payments, maintain controls, and provide transparent reporting for HOA boards and leaders.

Role requires strong attention to detail, Excel proficiency, and experience with multi-entity AP processing. Join a growing hospitality tech-enabled organization focused on precision and accountability.

Qualifications

• Associate degree in Accounting, Finance, or equivalent experience preferred.
• 1-2 years accounts payable experience required.
• HOA or property management accounting experience strongly preferred.
• Experience processing multi-entity AP transactions.
• Manual processing experience.

Responsibilities

• Manually process accounts payable invoices of around 250 a week for HOA operating and reserve accounts across multiple properties.
• Review and code invoices according to approved budgets, GL accounts, and property allocations.
• Ensure compliance with HOA governing documents, internal controls, and audit standards; match invoices to purchase orders and secure proper approvals prior to payment.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Maintain vendor records, including W-9 documentation and 1099 compliance.
• Reconcile vendor statements and proactively resolve discrepancies.
• Assist with month-end close activities, including accruals and AP aging review.
• Support annual audits and respond to board-related financial documentation requests.
• Partner with property managers and HOA boards to ensure accurate and timely expense tracking; maintain organized electronic documentation and record retention systems.

Skills

Attention to detail

Organizational skills

Time management

Professional communication

Integrity and discretion

Collaborative mindset

Education

Associate degree in Accounting or Finance

Tools

Mass 500

Sage

NetSuite

Great Plains

Excel

Job description

Vacatia is hiring an Accounts Payable Clerk to support HOA portfolios across managed properties. You will ensure accurate vendor payments, maintain controls, and provide transparent reporting for HOA boards and leaders.

Role requires strong attention to detail, Excel proficiency, and experience with multi-entity AP processing. Join a growing hospitality tech-enabled organization focused on precision and accountability.