Multi-Day Trip Program Coordinator

CoolWorks.com - Jobs in Great Places; Seattle (WA); Hybrid; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement plan

Disability insurance

Paid holidays and leave

Job summary

Washington Trails Association in Seattle is seeking a Multi-Day Trip Program Coordinator who loves working with people and shares our commitment to trail stewardship, volunteerism and building community.

The role plans statewide multi-day trail maintenance opportunities, supervises 2–3 seasonal crew leaders, and supports volunteer leadership with a hybrid in-office schedule. Compensation starts at $25.50–$27.50 per hour with a comprehensive benefits package.

Qualifications

• Commitment to equity, diversity and inclusion.
• Experience coordinating nonprofit programs or trainings.
• Ability to manage multiple priorities and deadlines.
• Ability to work independently and collaboratively.
• Strong organizational skills and attention to detail.
• Excellent written and interpersonal communication.

Responsibilities

• Coordinate statewide multi-day trail maintenance trip calendar.
• Develop goals, policies, procedures and trainings for the program.
• Plan backcountry and adult volunteer trips statewide.
• Hire and supervise 2-3 seasonal trail crew leaders.
• Support volunteer recruitment and leadership development.
• Engage volunteers with an inclusive, safe work environment.

Skills

Organization

Communication

Leadership

Microsoft Office

Google Suite

Salesforce CRM

Tools

Microsoft Office

Google Suite

Salesforce CRM

Job description

About Washington Trails Association

Washington Trails Association (WTA) is the nation’s largest state-based trail nonprofit. For 60 years, we've been mobilizing public lands advocates, trail stewards and on-the-ground hiking experts in pursuit of our vision of Trails for Everyone Forever. Each year, with the support of over 23,000 donating members, WTA staff and more than 3,500 volunteers perform over 160,000 hours of trail maintenance across the state. Through our online Hiking Guide and Trailblazer app, we help hundreds of thousands of people find trails, from everyday adventures to backcountry explorations. Our vision depends on fostering an organization and outdoor community where all people are welcome, represented and included.

WTA’s Trail Maintenance Team

WTA’s Trail Maintenance (TM) team engages in trail work throughout the year, with work parties ranging from single day outings to multi-day backcountry trips. Our crews build and maintain trails and structures in close coordination with land managers. This hybrid (office and field-based support) position is part of our volunteer team, playing a critical part in that effort by stewarding the creation, launch and safe implementation of our annual multi-day trip offerings.

About this opportunity

Washington Trails Association is seeking a Multi-Day Trip Program Coordinator who loves working with people and shares our commitment to trail stewardship, volunteerism and building community. The primary responsibility of this role involves planning and developing multi‑day trail maintenance volunteer opportunities statewide. This position reports to the Senior Volunteer Programs Coordinator and is responsible for supervising 2‑3 temporary seasonal crew leaders. This is a full‑time, non‑exempt, hybrid (annually averaging 80% office / 20% field) position with a base of operations at WTA’s Seattle Office.

Primary responsibilities

Program Coordination

• Serve as process owner and main point of contact for statewide multi‑day trail maintenance trip calendar, associated material updates, file management and annual trip launch planning and implementation.

• Develop and execute multi‑day trip program goals, curriculum, policies, procedures and statewide trainings.

• Plan and coordinate backcountry response team (BCRT) trips for the Central Washington region and assist regional staff with statewide BCRT trip planning as needed.

• Plan and coordinate the adult volunteer vacation program, including statewide trips.

• Identify and coordinate volunteer trail maintenance work party projects with WTA staff, government and non‑government partners and group/community organizers.

• Provide content and photos for blogs, social media, magazine and other WTA communications.

• Perform crew and project site visits as needed statewide. Site visits often require long drives and camping, either in the backcountry with crews or frontcounty while enroute.

Leadership Development and Support

• Hire and supervise 2‑3 seasonal trail crew leaders and support volunteer trail crew leaders throughout the season.

• Collaborate with the Logistics Coordinator to ensure program needs are identified and met.

• Assist with statewide volunteer leadership recruitment and mentorship.

• Support statewide leadership, safety and technical training opportunities for volunteers and staff

Volunteer Engagement

• Establish a safe, fun and inclusive work environment, both physically and emotionally, for volunteers of diverse ages and backgrounds.

• Train, motivate and lead volunteers to complete a variety of trail projects to established technical standards.

• Manage emergency situations and report incidents following WTA’s emergency response protocols.

• Provide team support and coverage to volunteer programs as needed, including responding to volunteer inquiries via email or phone.

• Other duties as assigned.

Experience, skills, knowledge and values

Competitive candidates will highlight the following in their application, or express willingness to learn:

• Demonstrated commitment to WTA’s mission and values on diversity, equity and inclusion.

• A deep understanding of the experiences and community issues affecting those marginalized in mainstream outdoor opportunities, with a demonstrated ability to work with people of diverse races, ages, genders, abilities and economic backgrounds.

• Prior nonprofit program coordination and training facilitation experience or equivalent.

• Ability to set priorities, manage a variety of responsibilities and meet deadlines in a dynamic environment.

• Ability to work independently and collaboratively to meet program/organization goals, enthusiasm for embracing new challenges.

• Strong organizational skills including attention to detail, ability to create efficiencies and build investment in systems.

• Excellent communication skills (written and interpersonal), including the ability to provide effective feedback to team members and integrate feedback graciously.

• Experience planning and coordinating trail projects with diverse stakeholders and land managers.

• Prior experience supervising staff and/or volunteers.

• Strong computer skills and proficiency with Microsoft Office and Google Suite. Experience with Salesforce CRM database is a plus.

• Prior trail maintenance experience, backcountry experience is a plus.

• Ability to work in an outdoor environment overnight, including hiking and backpacking up to 6 miles daily in a variety of terrain, following minimum impact guidelines. Ability to simultaneously carry a 35 pound multi‑day backcountry pack in variable weather conditions and mountainous terrain while carrying trail work tools. Ability to hike and engage in trail maintenance work for 10 hours/day while on multi‑day trips.

• Solid judgment, ability to remain calm and manage emergency situations.

• WFA and CPR certification valid through the duration of employment. WTA can provide WFA/CPR opportunities after hiring.

• Valid driver’s license, ability and willingness to drive a truck on highways and dirt roads statewide.

Location and schedule

The Multi‑Day Trip Program Coordinator is a full‑time, non‑exempt position based in WTA’s Seattle Office and includes evening, weekend and backcountry trip support. WTA has a hybrid work model that generally entails at least 2 days of work per week in‑person at our Seattle office. The work schedule for this role changes depending on the season and programs operating, but the typical schedule is 40 hours per week over 5 days. During the field season, the Coordinator may be required to lead or support crews of adult volunteers performing backcountry trail projects for up to eight days in length. WTA is willing to provide training to those without prior trail crew leadership experience. Some evening or weekend work may be required to attend meetings and to assist with staff and volunteer training.

Compensation

Compensation starts at $25.50‑$27.50 per hour depending on experience. Our benefits package includes medical, dental, vision, retirement, disability, transportation and holiday, vacation and sick leave. For more information about WTA’s benefits, please visit www.wta.org/benefits.

WTA provides a cell phone, hard hat, work gloves and safety glasses. WTA does not provide boots, clothing or other personal outdoor and backpacking gear required for fieldwork, but does provide a $300 reimbursement annually to offset wear and tear on personal gear. A WTA vehicle will be provided for transportation to work parties whenever possible. Reimbursement for up to 250 miles per round trip will be provided for staff members who use a personal vehicle to fulfill program needs, unless commuting to/from base of operations. For multi‑day overnight trips, this position is paid a supplementary per diem rate of up to $50/day.

Our hiring process

At WTA, we consistently evaluate and update our hiring process to align with current best practices for equity and inclusion. The hiring process for this role will include a phone screen, virtual panel interview, in‑person panel interview and in‑person conversation in the Seattle office. There may also be a request for additional steps or information as needed. WTA’s practice is to run a background check for any role that may work with youth or have access to sensitive database information. We will provide candidates the opportunity to discuss any results before final hiring decisions are made. If you have any questions or need accommodation in our hiring process please contact [e-mail].

Equal opportunity

We believe WTA, and Washington’s outdoor community, is stronger when made up of people with varied backgrounds, identities, abilities and lived experiences. WTA is committed to advancing equity and continually working to become a more inclusive organization. People of color and people with other identities that are underrepresented in the outdoor industry — including but not limited to gender identity, class, sexual orientation, age, ability and background — are strongly encouraged to apply. To read our complete Equal Opportunity Employer statement, please visit www.wta.org/careers.