Administrative Coordinator

Trust for Public Land; Seattle (WA); Hybrid; USD 57,000 - 62,000; Full time

Job summary

Trust for Public Land in Seattle seeks a highly organized Administrative Coordinator to support the Northwest Area Director. You will manage calendars, coordinate meetings and donor visits, prepare materials for events, and help maintain cross-team collaboration within NW and across TPL.

The role requires strong discretion, proven coordination skills, and the ability to work flexibly in a fast-paced nonprofit environment with a hybrid in-person/remote model.

Qualifications

• Two years of relevant experience in administrative and organizational support or equivalent.
• Excellent organizational abilities, attention to detail, promptness, and dependability.
• Experience establishing professional relationships with staff and volunteers.
• Experience coordinating work across a distributed organization with other employees, departments, and external organizations.

Responsibilities

• Maintain a complex master calendar of activities and events for the Northwest Area Director.
• Arrange meetings, donor visits, appointments, travel, logistics, and itineraries.
• Draft and/or edits letters, proposals, contracts, etc.
• Coordinate and share information with leadership and NW staff to support collaboration.
• Organize leadership team meetings, agendas, summaries, and track tasks.

Skills

Administrative coordination

Organizational skills

Communication

Attention to detail

Discretion with confidential matters

Microsoft Office

Event planning/logistics

Travel coordination

Education

Associate degree or equivalent

Tools

Microsoft Office Suite

Calendar systems

Database management

Job description

Who We Are:

Trust for Public Land (TPL) is the leader of a movement to connect everyone in America to the outdoors. A national nonprofit, TPL partners with communities to create high-quality parks and protect public lands—especially in communities that need them most—to improve public health, create social cohesion, strengthen historic and cultural connection to place, and increase climate resilience. Since 1972, TPL has protected more than 4 million acres of public land, created more than 5,500 parks, trails, schoolyards, and iconic outdoor places, generated over $112 billion in public funding for parks and public lands, and connected nearly 10 million people to the outdoors. To learn more, visit tpl.org.

Position Summary:

This position is responsible for the day-to-day coordination of the Northwest Area Director and manages the flow and exchange of information, streamlines interactions, and acts as general administrative and organizational support in a fast-paced environment. This position works closely with the Northwest senior leadership Team, senior management staff, the NW philanthropy team, partners, and elected officials.

The position will be based in Seattle, WA. A hybrid in-person/remote office model will be in place for the foreseeable future.

Essential Functions:

Administrative support including:

• Maintain a complex master calendar of activities and events for the Northwest Area Director. Arranges meetings, donor visits, appointments, travel arrangements, logistics coordination, and itinerary preparation.
• Serves as point of contact for availability and communications.
• In coordination with leadership team, ensure that the Northwest Area Director is prepared and in possession of materials and information required for meetings, donor visits, conferences, press conferences and other scheduled events.
• Draft and/or edits letters, proposals, contracts, etc.
• Work closely with NW leadership team in an active role to develop and cultivate collaboration and information share within NW office and across TPL.
• Participate and organize leadership team meetings; create and distribute agendas, meeting summaries, and coordinate/track successful completion of tasks.
• Coordinate active and completed project lists, manage process for announcing recently completed projects.
• Coordinate and execute with program and philanthropy staff on local events and event logistics, including: advisory board meetings/events, community engagement activities, park openings, donor tours, etc.
• Organize and prepare for various office events with staff and/or partners.
• Coordinate Director’s participation on board committees
• Compile and submit expense reports for Northwest Leadership team.
• Other duties as assigned.

Qualifications:

• Strong commitment to TPL’s shared values (Belonging, Creativity, Collaboration, Impact, and Hope) to effectively work across the organization.
• Two years of relevant experience in administrative and organizational support or equivalent.
• Excellent organizational abilities, attention to detail, promptness, and dependability.
• Experience establishing professional relationships with staff and volunteers.
• Experience being an effective collaborator with Sr. Management, Board members and staff.
• Able to handle confidential matters with the highest degree of discretion and tact.
• High degree of initiative, political astuteness, professionalism, discretion, and good judgment.
• Ability to work flexibly, creatively, and independently on assignments, using high degree of judgment, initiative, and discretion.
• Experience coordinating work across a distributed organization with other employees, departments, and external organizations.
• Knowledge of Microsoft office suite and latest PC software programs for calendaring, database management and research.
• Ability to work flexible hours when needed, work occasional evenings, weekends and travel.

Compensation:

Trust for Public Land is a hybrid work environment, and this role must be located near the Seattle Trust for Public Land office. As a full-time employee, you will be eligible for the Trust for Public Land’s comprehensive benefits program which includes medical, dental, and vision insurance, vacation and sick pay plus holidays, a year end office closure, and a 403(b)-retirement plan, currently with up to a 7% company match. We offer competitive salaries commensurate with experience; the anticipated hiring range for this position is $57-62,000.

Trust for Public Land’s active goal is to be an inclusive and equitable place to work and build community. As the organization actively works to eliminate racial and other disparities it welcomes candidates with diverse backgrounds and/or multicultural skillsets.