MRO/VMI Coordinator

GTI Fabrication; Buffalo (NY); On-site; USD 36,000 - 43,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

PTO and paid holidays

Sick time

Life insurance

Career advancement opportunities

Exposure to advanced manufacturing

Collaborative work environment

Safety-focused culture

Job summary

GTI Fabrication is a contract manufacturing partner supporting customers in renewable energy, power generation, infrastructure, and industrial systems. We fabricate custom designed enclosures and skids, providing turn-key products with in-house integration.

GTI seeks an MRO/VMI Coordinator to own plant-level inventory, manage storeroom organization, and coordinate on-site VMI programs with Maintenance, Operations, Purchasing, and Finance to keep uptime and safety at the forefront.

Qualifications

• 1-3+ years of experience in MRO inventory, storeroom management, maintenance purchasing, warehouse operations, or supply chain support.
• Experience in manufacturing, industrial, distribution, or plant operations environments.
• Strong understanding of spare parts management, inventory controls, and replenishment logic.
• Excel and data analysis skills.
• High sense of urgency, organization, and ownership mentality.
• Strong communication skills with ability to work across Maintenance, Operations, and Supply Chain teams.

Responsibilities

• Own day-to-day inventory management for maintenance, repair, and operating supplies including spare parts, motors, bearings, belts, sensors, valves, electrical components, tools, PPE, lubricants, janitorial supplies, and facility materials.
• Maintain proper stock levels for critical spare parts and frequently used maintenance items to prevent downtime.
• Establish and manage min/max levels, reorder points, safety stock, and replenishment triggers.
• Monitor consumption trends and proactively adjust stocking strategies based on plant demand.
• Ensure technicians and operations teams have rapid access to materials required for uptime and repairs.
• Maintain on-site VMI supplier programs including fasteners, consumables, vending systems, stocked bins, safety supplies, and commonly used maintenance materials.
• Coordinate vendor visits, replenishment schedules, stocking cadence, and service levels.
• Evaluate opportunities to expand VMI programs where beneficial to reduce administrative burden and improve service.
• Ensure storeroom organization including labeling, bin locations, visual controls, cleanliness, and inventory discipline and report to MRO Buyer any opportunities for improvement.
• Investigate root causes of shrinkage, stockouts, overstock, and inventory errors.
• Maintain accurate ERP inventory records, item masters, unit measures, and transactions.
• Partner daily with Maintenance, Facilities, and Production leadership to understand equipment reliability needs and upcoming maintenance events.
• Support planned shutdowns, PM schedules, equipment installations, and emergency repair needs with material readiness.
• Coordinate urgent part sourcing requests with MRO Buyer and external suppliers.
• Track open purchase orders, expected receipts, late deliveries, and shortages.
• Support supplier onboarding, item setup, and alternate sourcing efforts for obsolete or constrained materials.
• Identify recurring breakdown parts usage and partner with Maintenance on root cause solutions.
• Support TPM, preventive maintenance, and reliability-centered maintenance initiatives through strong parts readiness.
• Participate in Root Cause Analysis using 5 Whys, Fishbone, and corrective action methodologies.
• Improve material flow, response times, and storeroom efficiency through process improvements.
• Track and report KPIs including stockouts, inventory accuracy, fill rate, VMI performance, downtime caused by missing parts, spend trends, and inventory turns
• Enter data for dashboards and reporting tools for plant leadership visibility.
• Maintain accurate records for audits, controls, and operational reviews.
• Maintain safe storage practices for chemicals, lubricants, electrical parts, and maintenance materials.
• Ensure compliance with OSHA, environmental, and internal storage requirements.
• Support proper handling and disposal processes for regulated materials where applicable

Skills

Excel and data analysis

Strong communication

Cross-functional collaboration

Ownership mentality

Tools

ERP systems

Vendor Managed Inventory (VMI)

Job description

GTI is a contract manufacturing partner supporting customers in renewable energy, power generation, infrastructure, and industrial systems.

We fabricate custom designed, purpose-built enclosures and skids for our customers and perform mechanical and electrical integration in-house, delivering a true turn-key product to our customers. Our scope spans Engineering, prototype builds, through full production, requiring teams that can move fast, adapt, and execute with precision.

GTI Values: Safety I Quality I Customer Obsession I Speed I Agility

GTI is seeking an MRO/VMI Coordinator to own plant-level inventory management and supplier coordination for maintenance, repair, and operating supplies. This role is responsible for ensuring maintenance technicians, facilities teams, and production operations have timely access to critical spare parts, consumables, tools, PPE, and indirect materials needed to maintain uptime and support safe operations.

The MRO/VMI Coordinator will manage storeroom organization, inventory accuracy, replenishment strategies, and on-site vendor managed inventory programs. This role requires strong execution, urgency, organization, and the ability to partner cross-functionally with Maintenance, Operations, Purchasing, Supply Chain, Finance, and supplier representatives.

Key Responsibilities

MRO Inventory Ownership & Material Availability

• Own day-to-day inventory management for maintenance, repair, and operating supplies including spare parts, motors, bearings, belts, sensors, valves, electrical components, tools, PPE, lubricants, janitorial supplies, and facility materials
• Maintain proper stock levels for critical spare parts and frequently used maintenance items to prevent downtime
• Establish and manage min/max levels, reorder points, safety stock, and replenishment triggers
• Monitor consumption trends and proactively adjust stocking strategies based on plant demand
• Ensure technicians and operations teams have rapid access to materials required for uptime and repairs

Vendor Managed Inventory (VMI) Program Management

• Maintain on-site VMI supplier programs including fasteners, consumables, vending systems, stocked bins, safety supplies, and commonly used maintenance materials
• Coordinate vendor visits, replenishment schedules, stocking cadence, and service levels
• Evaluate opportunities to expand VMI programs where beneficial to reduce administrative burden and improve service

Storeroom, Warehouse & Inventory Accuracy

• Ensure storeroom organization including labeling, bin locations, visual controls, cleanliness, and inventory discipline and report to MRO Buyer any opportunities for improvement
• Investigate root causes of shrinkage, stockouts, overstock, and inventory errors
• Maintain accurate ERP inventory records, item masters, unit measures, and transactions

Maintenance & Operations Partnership

• Partner daily with Maintenance, Facilities, and Production leadership to understand equipment reliability needs and upcoming maintenance events
• Support planned shutdowns, PM schedules, equipment installations, and emergency repair needs with material readiness
• Coordinate urgent part sourcing requests with MRO Buyer and external suppliers

Purchasing & Supply Chain Coordination

• Track open purchase orders, expected receipts, late deliveries, and shortages
• Support supplier onboarding, item setup, and alternate sourcing efforts for obsolete or constrained materials

Continuous Improvement & Reliability Support

• Identify recurring breakdown parts usage and partner with Maintenance on root cause solutions
• Support TPM, preventive maintenance, and reliability-centered maintenance initiatives through strong parts readiness
• Participate in Root Cause Analysis using 5 Whys, Fishbone, and corrective action methodologies
• Improve material flow, response times, and storeroom efficiency through process improvements

Metrics, Reporting & Performance Management

• Track and report KPIs including stockouts, inventory accuracy, fill rate, VMI performance, downtime caused by missing parts, spend trends, and inventory turns
• Enter data for dashboards and reporting tools for plant leadership visibility
• Maintain accurate records for audits, controls, and operational reviews

Safety & Compliance

• Maintain safe storage practices for chemicals, lubricants, electrical parts, and maintenance materials
• Ensure compliance with OSHA, environmental, and internal storage requirements
• Support proper handling and disposal processes for regulated materials where applicable

Requirements

Required Qualifications

• 1-3+ years of experience in MRO inventory, storeroom management, maintenance purchasing, warehouse operations, or supply chain support
• Experience working in manufacturing, industrial, distribution, or plant operations environments
• Strong understanding of spare parts management, inventory controls, and replenishment logic
• Excel and data analysis skills
• High sense of urgency, organization, and ownership mentality
• Strong communication skills with ability to work across Maintenance, Operations, and Supply Chain teams

Preferred Qualifications

• Experience supporting fabrication, welding, assembly, automation, or industrial manufacturing environments
• Background in Vendor Managed Inventory (VMI), crib management, or industrial vending systems
• Knowledge of maintenance parts including motors, bearings, pneumatics, hydraulics, electrical controls, and consumables
• Lean Manufacturing, 5S, APICS, or inventory management certifications a plus

Benefits & Perks

GTI offers a competitive compensation and benefits package designed to support employees and their families while providing long-term career growth opportunities within a fast-growing manufacturing organization. Benefits may include:

• Medical, dental, and vision insurance
• 401(k) with company match (where applicable)
• Paid Time Off (PTO) and paid holidays
• Sick time in accordance with state and local requirements
• Company-paid life insurance and disability coverage
• Career advancement opportunities within a rapidly growing organization
• Exposure to advanced manufacturing, modular infrastructure, and large-scale industrial projects
• Collaborative, fast-paced environment with strong operational and engineering leadership
• Employee-focused culture centered on safety, quality, accountability, and continuous improvement

Benefits eligibility and offerings may vary based on position, location, and employment classification.

$26.50 - $31 an hour

GTI promotes a diverse and inclusive workforce and is an Equal Opportunity Employer that does not discriminate against employees or applicants for employment on the basis of race, color, national origin, ancestry, age, religion, sex, gender, gender identity, gender expression, sexual orientation, physical or mental disability, medical condition, genetic information, military or veteran status, marital status, or any other Federal or State legally-protected classes. We also value the safety of all employees and work hard to maintain a Drug Free Workplace.

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