MRI Scheduler

Mercy Health Corporation; Janesville (WI); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life & Disability Insurance

FSA/HSA Options

Paid time off

Job summary

Mercyhealth is seeking an Imaging Scheduling Coordinator to manage and coordinate diagnostic exams across CT, MRI, ultrasound, and radiology services. You will communicate with patients, physicians, and hospital teams to ensure accurate scheduling, insurance verification, and timely patient care.

The role requires attention to detail, strong communication, and the ability to handle high call volumes. This is a 40-hour per week daytime position based in Wisconsin.

Qualifications

• High school diploma or equivalent preferred.
• At least one year of scheduling experience.
• Medical terminology experience.
• Customer service experience.

Responsibilities

• Schedule appointments and enter appointment dates and times into the scheduler.
• Communicate with patients using MyChart and with providers using Epic Chat.
• Coordinate exams with physicians, nurses, and technologists to ensure timely care.
• Verify insurance within the Mercy Network prior to scheduling.

Skills

Attention to detail

Excellent communication

Multitasking

Customer service

Education

High school diploma or equivalent

Job description

OVERVIEW

This position is responsible for accurately scheduling and coordinating a variety of diagnostic and interventional imaging exams, working closely with patients, physicians, nurses, technologists, and other departments to ensure timely and efficient patient care. The role requires strong attention to detail, excellent communication and multitasking skills, and the ability to manage high call volumes and time-sensitive requests while maintaining accuracy.

SCHEDULE:

40 hours per week

SHIFT:

Days

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Schedules appointments and enters appointment date and time into computerized scheduler.

• Checks exam orders in Epic. Uses MyChart to communicate with patients, and Epic Chat to communicate with providers and offices.

• Work closely with physicians, nurses, and technologists to coordinate patient exams to expedite patient exams in a timely manner.

• Verifies that the patient's insurance is within the Mercy Network prior to scheduling the study.

• Performs cancels, reschedules and makes modifications to exam orders.

• Must be able to accurately schedule exams for the following areas: CT, MRI, ultrasound, nuclear medicine, mammography, , diagnostic and interventional radiology, as well as other departments as requested.

• Monitors urgent exam wait list to ensure patient care is pro

• Works with Non-Mercy Physicians to have exams performed within Mercy Health System and enters the order, collects correct information for the physician so that results are sent in a timely manner.

• Coordinates patient's multiple exam orders and exams with other appointments so that the patient can complete all exams and appointments on as few visits as possible.

• Scheduled and verifies outside Chiropractic orders insuring they have a Mercy contract.

• Coordinates sedation cases with modality and OR.

• Coordinates biopsies with Radiologist schedule, modality and Interventional Radiology for nursing staff and radiologist availability.

• Is responsible to directly screen all MRI patients using the approved screening tool. Any potential contraindications are to be flagged and communicated to the MRI department prior to scheduling. Will communicate the potential safety issue to the patient and follow up accordingly.

• Collects information to request images from other facilities.

• Must notify hospital registration, radiology reception, pre-cert and modality of all add on exams to ensure that the exam will be preauthorized and performed expediently.

• Pays very close attention to detail and is task oriented.

• Manages high call volumes with few errors and maintains compsure under pressure.

• When scheduling uses read back method, when taking orders and setting up appointments.

• Manages up to 3 software applications simultaneously.

• Communicates on a pre-determined basis with the supervisors and coordinators to ensure preps, protocols and schedules are accurate and up to date.

• Utilizes appropriate scripting and patient identifiers.

• Participates annually in MR and Radiation Safety Training to understand the critical nature of the position.

EDUCATION AND/OR EXPERIENCE

• High school diploma or equivalent preferred

• At least one year of scheduling experience.

• Medical terminology experience

• Customer service experience

CERTIFICATION/LICENSURE

N/A

OTHER SKILLS AND ABILITIES

N/A

LEVEL OF SUPERVISION

N/A

SUPERVISES

N/A

$18.28 - $26.51

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

Mercyhealth offers competitive pay and a comprehensive benefits package including:

• Medical, Dental, Vision

• Life & Disability Insurance

• FSA/HSA Options

• Generous, accruing paid time off

• Paid Parental and caregiver leave

• Career advancement and educational opportunities

• Tuition and certification reimbursement

• Certification Reimbursement

• Well-being Programs

• Employee Discounts

• On-Demand Pay

• Financial Education

• Annual recognition/awards events

• Partner appreciation days

• Family entertainment/attractions discount

• Community service/improvement opportunities

Click here for more details regarding Mercyhealth Careers Benefit Information.

At Mercyhealth, we don't simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.

Mercyhealth has been nationally recognized for our commitment to our people and culture, including:

• #1 in the nation on AARP's Best Employers for Workers Over 50

• One of Working Mother magazine's 100 Best Companies for Working Mothers

• A Top 50 Company and Top 10 Nonprofit for Executive Women