Move In Coordinator

Integral Senior Living; Oakland (CA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) with company match

Paid time off

Job summary

Integral Senior Living is seeking a detail-oriented Sales Administrative Support professional to drive daily operations of the sales office and assist in resident paperwork. You will record leads, generate reports, maintain display units, and coordinate events.

Ideal candidates bring 1 year of sales support experience, strong communication skills, and proficiency in Microsoft Office. This on-site role supports our senior living communities and requires a professional, courteous approach.

Qualifications

• 1 year of sales administrative support experience.
• Experience serving senior population is a plus.
• Strong verbal and written communication skills.
• Excellent telephone etiquette and professional image.
• Proficient with Microsoft Word, Outlook and Excel.

Responsibilities

• Record new leads and maintain the sales database.
• Produce regularly scheduled reports from the database.
• Maintain model suites/apartments to be presentable.
• Handle phone calls, correspondence, and materials distribution.
• Assist in planning events and resident tours as needed.

Skills

Customer service

Communication

Microsoft Office

Data entry

Calendar management

Education

Associate degree preferred

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Integral Senior Living (ISL) proudly manages care and lifestyle-focused Independent Living, Assisted Living and Memory Care communities across California and surrounding areas serving thousands of residents and families throughout the region. Guided by our foundational “Culture Keepers”, we cultivate purpose-driven environments where residents thrive and Team Members feel valued, empowered, and supported.

As part of one of the largest senior living organizations in the nation, our communities have earned Great Place to Work® certifications from 2022–2026. At ISL, purpose fuels every role, culture inspires every team, and continuous growth shapes every career. We continually aspire and invest in learning and development opportunities that support our team members’ professional growth, ensuring every team member has the tools to build a meaningful and rewarding career.

This position has strong advancement opportunities.

About The Opportunity

In this role, you are an important component to the success of our community.

You will perform comprehensive administrative support services for sales, facilitating the daily operations of the sales office and assisting the team in future resident paperwork.

Responsibilities

• Recording new leads and maintaining the sales database
• Providing regularly scheduled reports from the database
• Ensuring model suite(s)/apartment(s) are well maintained and presentable
• Answering telephones; typing, collating and distributing correspondence and other materials
• Organizing, coordinating and assisting in the planning of special events, including weekend events; assisting in prospective resident community tours if needed

Qualifications

• Associates Degree preferred
• One (1) year experience in a sales administrative support role involving customer service
• Enjoys working with the senior population
• Strong verbal and written communication skills
• Excellent telephone etiquette
• Consummate people skills. Demonstrates talent at interacting effectively with all types of people
• Ability to use Microsoft Windows, including Word, Outlook and Excel. Ability to use email and the Internet. Ability to use client tracking and design software.
• Proficient organizational skills and must be detail oriented
• Ability to solve problems
• Can define own role, take on responsibilities, and manage priorities with minimal guidance
• Projects a professional and polished image that inspires confidence and trust

Benefits

• Eligible team members are offered a comprehensive benefit package including medical, dental, vision, life and disability insurances, paid time off and paid holidays. Team members are eligible to participate in our outstanding 401(k) plan with company match our Employee Assistance Program and accident insurance policies.

EOE D/V