Move In Coordinator

Oakmont Senior Living; Honolulu (HI); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

Vacation, Personal Day, Sick Pay, andH

Complimentary Meals

Bonus Opportunities

Company Paid Life Insurance

401(k) Savings Plan with Company Match

Employee Assistance Program

Pet Insurance

Emergency Financial Assistance

Job summary

Oakmont Senior Living’s Ivy at Hawaii Kai in Honolulu seeks a Move-In Coordinator to ensure smooth transition of new residents into the community. You will handle administrative tasks, organize events, answer inquiries, and support tours for qualified prospects as needed.

The role involves maintaining knowledge of services, providing marketing support, coordinating move-in checklists, preparing paperwork, and building the resident directory while delivering compassionate service in a senior

Qualifications

• High school diploma or equivalent required.
• Prefer one year of experience working with seniors in a senior housing setting.
• Proficient in MS Office (Word, Excel).
• Able to interact patiently with cognitively impaired individuals.
• Must pass Criminal Background check and Health Screening tests including TB.
• COVID/health safety measures may be required as per regulations.

Responsibilities

• Ensure smooth transition of new residents into the community.
• Assist Marketing with administrative tasks and events.
• Qualify prospects, conduct tours, and support deposits.
• Organize, plan, and manage marketing events.
• Attend resident, family, and referral events.
• Serve as liaison for residents and families during move-in.
• Follow the move-in checklist and prepare paperwork.
• Create and maintain the Resident Directory.

Skills

Interpersonal skills

Patience with seniors

Flexibility/adaptability

Education

High school diploma or equivalent

Tools

MS Office

Job description

Position: Move-In Coordinator

Shifts, Time, and Days: Sunday-Thursday

Pay Range: $22.00-$24.00 plus monthly commission

Ivy at Hawaii Kai

is a premier senior living community situated on a beautifully landscaped campus. Managed by Oakmont Management Group, we provide exceptional quality, comfort, and care with five-star services and amenities. Residents enjoy a rewarding lifestyle with individualized comprehensive support that promotes continuing independence.

We deliver meaningful lifestyles and relationships with residents, families, and team members by developing a winning culture and living these values: Authenticity * Teamwork * Compassion * Commitment * Resilience.

With communities across California, Colorado, Hawaii, and Nevada, opportunities for career growth, relocation, and travel are significant. In addition, eligible team members may enjoy the following benefits:

• Medical, Dental, and Vision benefits


• Vacation, Personal Day, Sick Pay, Holidays


• Complimentary Meals


• Bonus Opportunities


• Company Paid Life Insurance


• Team Member Discount Program (LifeMart)


• 401(k) Savings Plan with Company Match


• Recognition Programs


• Student Loan Refinancing


• Pet Insurance


• Employee Assistance Program


• Emergency Financial Assistance

The Move-In Coordinator

is responsible for the smooth transition of a new resident into the community. Additionally, they will be responsible for assisting the Marketing Department in handling all administrative tasks, including organizing events; handling all telephone, walk‑in, and inbound mail inquiries; and touring qualifying prospects, as needed.

Responsibilities

• Maintain a thorough knowledge of the property’s product and services to effectively and accurately represent the property to referral sources and prospects.


• As requested, give community tours as a backup to the Marketing Department and provide marketing information in accordance with the marketing process.


• As requested, qualify prospects, convert qualified prospects to tours and convert tours to deposits using the sales process, as needed.


• As requested, assist with organizing, planning, and managing all marketing events.


• As requested, attend and participate in resident, family inquiry, and referral source special events held both inside and away from the community.


• Serve as a liaison for residents and family members new to the community. Ensure that all new residents have a smooth transition to their new home. As needed, aid residents and their family members with the adjustment to the Community.


• Completely and accurately follow the new move‑in checklist


• Prepare all necessary paperwork and build the new resident administrative file.


• Create and maintain the Resident Directory

Qualifications

• Must have a high school diploma or equivalent


• Prefer one year of experience working with seniors, preferably in the Senior Housing Industry


• Able to operate a personal computer and be proficient in MS Office programs (Word, Excel, etc.)


• Knowledge of and/or ability to learn the theory and practice of assisted living and dementia care


• Able to work with seniors and patiently interact with cognitively impaired individuals


• Able to be flexible, adapt and respond to change, make decisions in stressful situations, and prioritize tasks and projects


• Must pass a Criminal Background check and Health Screening tests, including physical and TB Tests.


• For the health and safety of our team members and residents, Oakmont Management Group may require team members to vaccinate, participate in daily screening, surveillance testing, and to wear face coverings and other personal protective equipment (PPE) to prevent the spread of the COVID-19 or other communicable diseases, per regulatory guidelines.

Oakmont Management Group, based in Irvine, California, is a recognized leader in the senior living industry that manages a portfolio of communities under the Oakmont Senior Living and Ivy Living brands. OMG serves thousands of seniors across communities in California, Nevada, and Hawaii. At OMG, we strive to create an atmosphere of family and community among team members, residents, and resident family members. We know that caring and meaningful relationships are the foundation of a rewarding life, and our team is hand-selected for their skills, previous experience, and passion for working with the elderly. Our practice is to incorporate joy and laughter alongside our expectations of excellence. Walk into our communities and feel our pride of ownership and commitment to service.

Oakmont Management Group is an Equal Opportunity Employer.