Mortgage Trailing Documents Specialist I

Gateway First Bank; Jenks (OK); On-site; USD 36,000 - 48,000; Full time

Job summary

Gateway First Bank is seeking a Mortgage Trailing Documents Specialist I in Jenks, OK. This role coordinates the shipping, corrections, and tracking of trailing documents and audits all trailing documents per agency guidelines.

The position requires basic post-closing knowledge, proficiency with Microsoft Office, and the ability to stay organized and work well in a team. Overtime and physical file handling may be involved.

Qualifications

• High school diploma or equivalent.
• 0-2 years of related mortgage post- closing experience.
• Basic knowledge of post-closing policies, procedures and practices.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Audits Agency/Investor trailing documents including loan closing recording fees.
• Coordinates with the document custodian, Investors, and servicers to deliver any correction(s) required to satisfy Agency/Investor guidelines.
• Communicates with title companies and county records offices to coordinate corrections or obtain missing trailing documents.
• Reviews Not Yet Purchased loans daily to insure proper storing/shipping for Agency/Investor.
• Requests checks for, or submits electronically, the recording of Assignments of Mortgage, Affidavits and Loan Modification.
• Completes corrections on trailing documents for Special Programs loans and Agency/Investor loans.
• Generates folders and files original trailing documents in fireproof vault for agency loans as required by Fannie Mae and Freddie Mac Agency Guidelines.
• Generates and prepares shipments of Trailing Documents to the document custodian for Ginnie Mae, Service Released Special Programs, and Service Retained loans.
• Generates reports for all trailing documents shipping, inputs tracking, and imports into Loan Operating System.
• Follows up daily on FEMA site to validate if there are presidential declared disasters. Follow Gateway Natural Disaster policy guidelines to keep customer loans in compliance.
• Reports on Trailing Conditions to be ran daily and follow up with appropriate individuals for outstanding pre-closing or Post-Closing conditions for completion.
• Exercises awareness with regard to possible suspicious activity, money laundering or fraudulent behavior and reports any such incidents to the BSA department. Performs all job functions in compliance with all company policies and federal, state, and local laws and regulations as applicable to the position, including, but not limited to BSA/AML, OFAC and GLBA/privacy rules.
• Performs related responsibilities as required or assigned.

Skills

Focus & organization

Team player

Flexibility

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Mortgage Trailing Documents Specialist I

#26-107

Description

Mortgage Trailing Documents Specialist I JOB SUMMARY:

Coordinates the shipping, corrections, and tracking of all trailing documents for the company. Audits all trailing documents per Agency/Investor guidelines.

Mortgage Trailing Documents Specialist I ESSENTIAL FUNCTIONS (RESPONSIBILITIES):

• Audits all Agency/Investor trailing documents including loan closing recording fees.
• Coordinates with the document custodian, Investors, and servicers to deliver any correction(s) required to satisfy Agency/Investor guidelines.
• Communicates with title companies and county records offices to coordinate corrections or obtain missing trailing documents.
• Reviews Not Yet Purchased loans daily to insure proper storing/shipping for Agency/Investor.
• Requests checks for, or submits electronically, the recording of Assignments of Mortgage, Affidavits and Loan Modification.
• Completes corrections on trailing documents for Special Programs loans and Agency/Investor loans.
• Generates folders and files original trailing documents in fireproof vault for agency loans as required by Fannie Mae and Freddie Mac Agency Guidelines.
• Generates and prepares shipments of Trailing Documents to the document custodian for Ginnie Mae, Service Released Special Programs, and Service Retained loans.
• Generates reports for all trailing documents shipping, inputs tracking, and imports into Loan Operating System.
• Follows up daily on FEMA site to validate if there are presidential declared disasters. Follow Gateway Natural Disaster policy guidelines to keep customer loans in compliance.
• Reports on Trailing Conditions to be ran daily and follow up with appropriate individuals for outstanding pre-closing or Post-Closing conditions for completion.
• Exercises awareness with regard to possible suspicious activity, money laundering or fraudulent behavior and reports any such incidents to the BSA department. Performs all job functions in compliance with all company policies and federal, state, and local laws and regulations as applicable to the position, including, but not limited to BSA/AML, OFAC and GLBA/privacy rules.
• Performs related responsibilities as required or assigned.

Location

Jenks, OK

Requirements

• Basic knowledge of post-closing policies procedures and practices.
• Proficient in Microsoft Office applications (Word, Excel, & Outlook).
• Ability to stay focused and organized.
• Ability to be flexible and a team player.
• Exemplifies the Gateway Values: Growth Oriented, Make a Difference, "Get it Done" Attitude, Team Player, Do the Right Thing

Equivalent Education/Experience

• High school diploma or equivalent
• 0-2 years of related mortgage post- closing experience

Mortgage Trailing Documents Specialist I SPECIAL JOB DIMENSIONS:

Job deals with highly sensitive documents. Overtime may be required. Job may require heavy lifting and extended amounts of time on a ladder to file documents.

NOTE: The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.

Gateway First Bank provides equal employment opportunities to all persons without regard to membership in any group or category which is legally protected such as gender, race, age, national origin, religion, creed, color, disability, genetic information, sexual orientation, gender identity, veteran status, or any other characteristic protected by law. Equal Opportunity shall be present with respect to employment, upgrading, demotion, or transfer, recruitment or recruitment advertising, layoff to termination, rates of pay, other forms of compensation, and selection for training including apprenticeship, pre-apprenticeship, and/or on-the-job training.