Mortgage Post-Closing Document Indexing Specialist

First United Bank; Durant (OK); On-site; USD 35,000 - 50,000; Full time

Job summary

First United Bank in Durant, OK is looking for a Mortgage Post-Closing Document Indexing Specialist to manage and review signed loan closing documents in Encompass. Key responsibilities include contacting borrowers for missing documents, performing audits, and ensuring compliance with company policies.

The ideal candidate should have a high school diploma and preferably prior banking or mortgage experience. Strong organizational, problem-solving, and communication skills are essential for success in this role.

Qualifications

• High school diploma or GED required.
• Prior banking/mortgage experience preferred.

Responsibilities

• Indexes and reviews signed closing documents into Encompass efolder.
• Contacts borrowers for missing or non-signed closing documents.
• Completes audit loan request and required corrections.
• Provides backup for other post-closing roles.
• Recommends to manager possible methods to improve the department.

Skills

Customer service skills

Problem-solving skills

Organizational skills

Interpersonal skills

Basic mathematical skills

Education

High school diploma or GED

Tools

Computer skills

Job description

Position Title

Mortgage Post-Closing Document Indexing Specialist

Summary

This position is responsible for indexing and reviewing signed loan closing documents into Encompass following company guidelines. It involves contacting borrowers, title companies, or FUBM closers/funders for missing or unsigned closing documents and confirming receipt. It also requires working on audit indexing loan requests from Mortgage Compliance and delegating loans to be indexed or that have been requested by Audit to other Post‑Closing team members if required.

Key Responsibilities

• Indexes and reviews signed closing documents into Encompass efolder, keeping up with all company policies.
• Contacts borrowers, title companies or FUBM closers/funders for missing or non‑signed closing documents.
• Completes audit loan request and/or required corrections from Mortgage Compliance.
• Contacts other team members to assist with indexing to keep pipeline count to meet company policies.
• Provides backup for Mortgage Post-Closing Incoming Mail Specialist.
• Provides backup for Mortgage Post-Closing Scanning/Shredding Specialist.
• Scans and indexes recorded MTG/DOT and TPOL.
• Provides back‑up assistance to others within the department as needed.
• Performs other duties as requested by management.
• Completes all required compliance exams on a yearly basis.
• Adheres to all First United policies and procedures.
• Adheres to First United dress policy.
• Recommends to manager possible methods to improve department.

Qualifications

• High school diploma or GED required.
• Prior banking/mortgage experience preferred.

Technical and Functional Competencies

• Basic mathematical skills.
• Proficient computer skills.
• Exceptional customer service skills.
• Good problem‑solving and decision‑making skills.
• Demonstrates good judgment.
• Strong organizational skills.
• Strong interpersonal skills and ability to work well with a wide range of people.
• Ability to communicate well with customers by all means of communication, including written, verbal, and non‑verbal communication.
• Ability to use e‑mail, phone, and other communication tools.
• Willingness to accept additional responsibilities.
• Dependable and adheres to timelines and schedules.
• Takes initiative in development and completion of projects.

Compliance and Accessibility

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO Statement

First United is an Equal Opportunity Employer. To the extent required by Federal or State law, First United does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, or any other characteristic protected by law.

Location

Durant-Corporate