Mortgage Administrative Assistant

qualstar; Bothell (WA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid vacation and sick leave

11 paid federal holidays

401(k) with company match

Employee discounts

Casual dress code

Job summary

Qualstar Credit Union in Bothell, WA seeks a Mortgage Administrative Assistant to provide administrative and operational support to our Mortgage Servicers and Originators. You will keep mortgage records, assist with escrow analysis, and handle document preparation.

This role emphasizes detail, teamwork, and compliance with lending regulations. Proficiency in Microsoft Office and the ability to obtain a Notary Public commission and NMLS registration are preferred.

Qualifications

• High school diploma or equivalent required.
• Experience in customer service, administrative support, data entry, banking, lending, or related field preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines with minimal supervision.
• Proficiency with Microsoft Office and comfort learning new software systems.
• Ability to obtain and maintain Notary Public commission and NMLS registration.

Responsibilities

• Support mortgage servicing functions, including escrow analysis, tax disbursements, loan payoffs, and regulatory record maintenance.
• Maintain mortgage-related records, including hazard and flood insurance documentation.
• Assist with investor and industry-related processes, including MERS registrations, eNote transfers, and secondary market requirements.
• Partner with Mortgage Loan Originators to gather documentation, order appraisals, and help prepare loan files for processing.
• Respond to member and internal inquiries regarding mortgage products and loan servicing.
• Maintain accurate records across multiple systems and ensure compliance with lending regulations and internal procedures.
• Prepare reports and complete administrative tasks within established deadlines and service standards.

Skills

Customer service

Administrative support

Data entry

Banking

Lending

Communication

Organization

MS Office

Notary Public

NMLS registration

Education

High school diploma

Tools

Microsoft Office

Job description

At Qualstar Credit Union, we're more than a financial institution – we're a member-focused, not-for-profit organization dedicated to helping people achieve their financial goals. Headquartered in Bothell, WA, our 130 employees proudly serve more than 60,000 members and are passionate about delivering exceptional service and building lasting relationships.

We're looking for a detail-oriented, organized, and service-minded Mortgage Administrative Assistant to join our Mortgage Lending team. If you enjoy working behind the scenes to keep processes running smoothly, thrive in a collaborative environment, and want to build a career in mortgage lending, we'd love to hear from you.

What You'll Do

As a Mortgage Administrative Assistant, you'll provide administrative and operational support to both our Mortgage Servicers and Mortgage Originators. Key responsibilities include:

• Supporting mortgage servicing functions, including escrow analysis, tax disbursements, loan payoffs, and regulatory record maintenance.
• Maintaining mortgage-related records, including hazard and flood insurance documentation.
• Assisting with investor and industry-related processes, including MERS registrations, eNote transfers, and secondary market requirements.
• Partnering with Mortgage Loan Originators to gather documentation, order appraisals, and help prepare loan files for processing.
• Responding to member and internal inquiries regarding mortgage products and loan servicing.
• Maintaining accurate records across multiple systems and ensuring compliance with lending regulations and internal procedures.
• Preparing reports and completing administrative tasks within established deadlines and service standards.

What We're Looking For

We're seeking someone who is organized, adaptable, and committed to providing outstanding member service. The ideal candidate enjoys working with details, learning new systems, and supporting a team in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Previous experience in customer service, administrative support, data entry, banking, lending, or a related field preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines with minimal supervision.
• Proficiency with Microsoft Office (Outlook, Word, and Excel) and comfort learning new software systems.
• Ability to obtain and maintain a Notary Public commission and registration as a Mortgage Loan Originator (NMLS) in accordance with S.A.F.E. Act requirements.

Bonus Points For

• Experience working in a financial institution, mortgage, real estate, or lending environment.
• Familiarity with mortgage servicing, loan origination processes, or regulatory compliance requirements.

Why Qualstar?

Be part of a financially strong, not-for-profit organization that puts people first. At Qualstar, you'll help members achieve one of life's biggest milestones while making a meaningful difference in our members' financial journeys.

Comprehensive Benefits:

• Medical, dental, and vision insurance
• generous paid vacation and sick leave
• up to 11 paid federal holidays annually
• employee assistance and wellness resources.
• 401(k) contributions made on your behalf, plus matching options.
• We believe in developing talent from within. Many of our leaders began their careers at Qualstar and advanced through internal opportunities.
• Enjoy a collaborative work environment where teamwork, respect, and service are valued.
• Enjoy a welcoming, casual work environment with benefits like employee loan discounts, free parking, a relaxed dress code (jeans and tennis shoes welcome), and access to our Bothell headquarters amenities, including a game room, quiet room, latte maker, and nearby walking and biking trails.

Qualstar Credit Union is an Equal Opportunity Employer