Mobis Parts Operations Team - Administrator

Colonial Group; Irvine, Northern (CA, KY); Hybrid; USD 69,000 - 74,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401(k) with Generous Matching

Paid Vacation

Discretionary Bonuses

Tuition Reimbursement

Job summary

GLOVIS America, Inc. is seeking an Administrator on the Mobis Parts Operations (MPO) Team to coordinate inland transportation activities across carriers, ports, and PDCs from U.S. ports to distribution centers.

You will manage invoice review, charge validation, and month-end processes to ensure accuracy and compliance. The role requires 3-5 years in drayage/logistics, strong Excel skills, and transportation accounting experience. Bachelor's degree is preferred.

Qualifications

• H.S. Diploma/G.E.D.
• 3-5 years of Drayage, Freight Forwarding, Logistics experience

Responsibilities

• Coordinate daily transportation activities among carriers, rail providers, ports, and PDCs to ensure uninterrupted operations.
• Manage urgent operational issues and execute recovery plans to minimize service impacts.
• Facilitate communication among internal and external stakeholders during operational disruptions.
• Prioritize transportation activities based on service requirements, operational risk, and business impact.
• Perform transportation accounting activities including invoice review, charge validation, and billing coordination.
• Execute month-end transportation financial processes in accordance with established timelines.
• Reconcile transportation costs and investigate billing discrepancies.
• Conduct root cause analysis of operational and financial exceptions and support corrective actions.
• Maintain visibility of operational and financial issues requiring management attention.

Skills

Ops knowledge

Root cause analysis

Prioritization & multi-tasking

Data validation & reconciliation

Transportation accounting

Excel reporting

Freight audit

Contract knowledge

Power Query

Power Pivot

Education

H.S. Diploma/G.E.D.

Bachelor’s Degree

Tools

Power Query

Power Pivot

Job description

About GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers' products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

About Mobis Parts Operations (MPO) Team

Mobis Parts Operations (MPO) Team is responsible for managing and optimizing the inland transportation network that moves Mobis Parts America’s (MPA) inbound automotive parts containers from U.S. ports and rail ramps to 10 Parts Distribution Centers (PDCs) across the United States. The team oversees multiple transportation modes, including drayage, rail/ Intermodal transportation, and transloading with team trucking, while coordinating closely with carriers, rail providers, ports, and PDCs to ensure reliable and timely delivery.

MPO continuously monitors key performance indicators such as lead time, on-time delivery, port dwell, demurrage, detention, and storage to identify operational issues, improve transportation performance, and control logistics costs. Through transportation management, performance reporting, and data-driven analysis, the team supports MPA's supply chain by balancing service reliability, total logistics cost, operational complexity, and PDC capacity while driving continuous network optimization.

The Administrator position on the Mobis Parts Operations (MPO) Team is responsible for coordinating operational responses to transportation disruptions and service risks across carriers, ports, and Parts Distribution Centers, facilitating stakeholder communication and recovery efforts to maintain transportation flow and service continuity, and executing transportation accounting and month-end financial activities to ensure accuracy and compliance. Success in the role requires strong operational coordination abilities, transportation and accounting knowledge, advanced Microsoft Excel skills, sound decision-making capabilities, and the ability to effectively manage competing priorities in a fast-paced environment.

Responsibilities

• Coordinate daily transportation activities among carriers, rail providers, ports, and PDCs to ensure uninterrupted operations.
• Manage urgent operational issues and execute recovery plans to minimize service impacts.
• Facilitate communication among internal and external stakeholders during operational disruptions.
• Prioritize transportation activities based on service requirements, operational risk, and business impact.
• Perform transportation accounting activities including invoice review, charge validation, and billing coordination.
• Execute month-end transportation financial processes in accordance with established timelines.
• Reconcile transportation costs and investigate billing discrepancies.
• Conduct root cause analysis of operational and financial exceptions and support corrective actions.
• Maintain visibility of operational and financial issues requiring management attention.

Additional Responsibilities

• Monitor aging invoices and unresolved financial transactions.
• Support operational and financial performance reviews.
• Assist with implementation of process improvements and workflow enhancements.
• Participate in cross-functional projects and business initiatives.

Compensation Range

$68,7143 - $74,338 per year (Subject to Compensation Study Upon Candidate Selection)

Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) withGenerous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

*Benefits may vary by location. All benefits pursuant to Company policy

Skills

• Carrier, rail, port, and warehouse operations knowledge
• Root cause analysis and operational decision-making
• Prioritization and multi-tasking capabilities
• Operational data validation and reconciliation
• Transportation accounting and month-end processes
• Advanced Microsoft Excel and reporting development
• Freight audit and transportation accounting knowledge
• Transportation contract and accessorial charge knowledge
• Power Query and Power Pivot

Education & Experience

Required Qualifications

• H.S. Diploma/G.E.D.
• 3-5 years of Drayage, Freight Forwarding, Logistics experience

Preferred Qualifications

• Bachelor’s Degree
• 3+ years of Transportation and/or Logistics experience

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Stand/walk
• Carry/lift up to 20 pounds

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position will be located in Irvine, CA.

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.