Mobile Van and School Health Coordinator

TCA Health; Chicago (IL); On-site; USD 42,000 - 62,000; Full time

Job summary

TCA Health in Chicago, IL seeks a Mobile Van and School Health Coordinator to link the Mobile Health Clinic with local schools serving students and families. This role manages scheduling, consent, and data entry to ensure timely access to primary care services in community settings.

The Coordinator will maintain records, coordinate with clinicians and school staff, and support reporting for grants, while traveling to schools and clinics using a personal vehicle.

Qualifications

• Requires completion of patient services training.
• Athena training or equivalent health information systems training preferred.
• Ability to work independently in community settings and coordinate with schools and clinics.
• Proven ability to develop partnerships with school staff and community organizations.

Responsibilities

• Serve as liaison between school administrators and the Mobile Van to coordinate schedules and service delivery.
• Ensure proper consent forms and authorizations are obtained prior to healthcare services.
• Maintain medical records, collect data, greet students and families.
• Verify provider certifications with Chicago Public Schools and background checks.
• Coordinate with School and Medical staff and attend meetings as needed.
• Assist with registration, consent forms, and front desk processes.
• Ensure Mobile Van is stocked with supplies and forms.
• Train in EMR entry and proper patient coding before visits.
• Protect client confidentiality per HIPAA/PHI rules.
• Prepare monthly reports for grantors and maintain program metrics.
• Submit reports to the Director of Clinical Services and stakeholders.
• Coordinate school visits to clinics and participate in meetings.

Skills

Patient services training

Athena training

Independent work

Community outreach

Driver's license

Education

High School diploma or GED

Medical Assistant training preferred

Tools

Microsoft Office

Job description

Position:Mobile Van and School Health Coordinator

Location: chicago, IL

Job Id:497

# of Openings:1

Job Title: Mobile Van and School Health Coordinator

Prepared By: Human Resources

Department: Clinical

Reports To: Director of Clinical Services

FLSA Status: Full-time, Non-Exempt

About TCA

TCA Health, a Federally Qualified Health Center located on Chicago's far south side has been a provider of innovative, accessible, and quality primary care, dental, behavioral health services and more to Chicagoland's underserved communities for over 50 years! The culture at TCA Health is one of service and commitment. Our team of dedicated professionals is the reason why TCA Health continues to be one of Chicago’s leading Federally Qualified Healthcare Centers.

POSITION SUMMARY

The mobile van and School Health Coordinator will perform the coordination of activities that will ensure a solid link between TCA Health's Mobile Health Clinic and the surrounding schools and programs in the community for student and adult access to primary healthcare, early medical intervention and treatment.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Include but not limited to the following) :

• Serve as a Liaison between school administrators and the Mobile Van for coordination of schedules, monitor the quality of services and service delivery.
• Ensure that proper consent forms and authorizations are obtained prior to providing healthcare services on the Mobile Van.
• Maintain medical records, collect, and enter data, and greet students.
• Ensure Providers are certified with Chicago Public Schools and have process necessary background checks, fingerprints, etc.
• Develop strong working relationships with school administrators in service areas and occasionally attend meetings.
• Follow-up and coordinate with the Mobile Health Clinic's Mid-Level Provider, School and Medical Assistant regularly to ensure continuous scheduling.
• Assist and complete registration and consent forms as needed
• Make sure Mobile Van is stocked with all necessary supplies.
• Make sure consent forms are obtained before school visits.
• Must be trained in the EMR to enter the forms. Everything must be entered before the patient is seen.
• Must be trained in the front desk registration process and how to correctly code the students who visit the mobile van. - Physicals and Immunizations
• Must protect client confidentiality in compliance with HIPPA.
• Prepare reports for all assignments on monthly basis for the Grantors.
• Maintain program data and metrics.
• Prepare and submit reports as required to the Director of Clinical Services.
• Provide accurate, timely information to key stakeholders.
• Coordinates visits from the school to the clinic.
• Attend meetings (in-person and remote) as scheduled.
• Other duties as assigned by management.

REQUIRED SKILLS AND ABILITIES

• Successful completion of patient services training.
• Successful completion of Athena training.
• Ability to work independently.
• Ability to work with individuals who may have a variety of social, economic and health issues.
• Ability to form and maintain successful partnerships
• Must have a motor vehicle for transportation, a valid Driver' s License and valid car insurance.

QUALIFICATIONS

• Able to initiate and maintain working relationships.
• Have understanding and knowledge of population and community of service area.
• Able to manage time and set priorities.
• Good communication skills; able to listen well, use language appropriately, and good writing skills.
• Exhibits excellent guest relations with patients, customers, visitors and staff effectively.
• Proficient in Microsoft Office (Outlook, Word, Excel)

EDUCATION AND EXPERIENCE

• High School diploma or GED equivalent and a minimum of two years of scheduling, patient services, and administration experience or training.
• Medical Assistant training preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING CONDITIONS

The average workday will consist of working on a mobile van which may at times be noisy and slightly cramped. Due to weather conditions, your workspace may be inside of different non- traditional settings (school, church, etc.). You will use your personal car to travel to events. Occasionally you will work in a normal office and health center environment.