Mobile Collections Coordinator Job

Riceland Healthcare System; Town of Texas (WI); On-site; USD 35,000 - 50,000; Full time

Job summary

A healthcare organization in the United States is seeking a Mobile Collections Coordinator. The role involves planning and overseeing mobile specimen collection operations while ensuring regulatory compliance and exceptional service. Responsibilities include managing staff, scheduling collections, and maintaining accurate records. Ideal candidates will have a high school diploma, with certifications preferred, along with 1-2 years of relevant experience in healthcare operations. Strong organizational and communication skills are essential.

Qualifications

• High school diploma or equivalent required; prefer certification in phlebotomy or medical assisting.
• 1–2 years experience in specimen collection, phlebotomy, or healthcare operations.
• Supervisory experience is a plus.

Responsibilities

• Schedule and organize mobile collections.
• Supervise and assist staff in collecting specimens.
• Maintain accurate records of collections and prepare reports.
• Ensure adherence to HIPAA, OSHA, and state regulations.

Skills

Organizational skills

Communication skills

Interpersonal skills

Proficiency in biohazard handling

Time-management abilities

Education

High school diploma or equivalent

Certification in phlebotomy or medical assisting

Job description

The Mobile Collections Coordinator is responsible for planning, organizing, and overseeing mobile specimen collection operations. This role ensures compliance with safety protocols, regulatory standards, and company policies while delivering exceptional service to patients and clients. The coordinator manages scheduling, logistics, and staff assignments to guarantee efficient and accurate specimen collection and timely transport to the laboratory.

Key Responsibilities

Operational Coordination

• Schedule and organize mobile collections
• Ensure all necessary supplies, equipment, and PPE are available and functional.

Specimen Collection Oversight

• Supervise and assist staff in collecting specimens (blood, urine, swabs) following proper procedures.
• Verify accurate labeling, storage, and transport of specimens to maintain integrity.
• Monitor compliance with infection control and biohazard safety standards.

Staff Management

• Assign tasks and provide guidance to mobile collection staff.
• Communicate effectively with patients, explaining procedures and addressing concerns.
• Serve as the primary point of contact for client inquiries

Documentation & Reporting

• Maintain accurate records of collections, staff schedules, and inventory usage.
• Prepare and submit daily/weekly reports on mobile operations and specimen counts.

Compliance & Quality Assurance

• Ensure adherence to HIPAA, OSHA, and state regulations.

Qualifications

Education: High school diploma or equivalent; certification in phlebotomy or medical assisting preferred.

Experience: Minimum 1–2 years in specimen collection, phlebotomy, or healthcare operations; supervisory experience is a plus.

Skills

• Strong organizational and time-management abilities.
• Excellent communication and interpersonal skills.
• Proficiency in handling biohazard materials and PPE.
• Ability to troubleshoot operational issues and adapt to changing schedules.