Mission Operations Analyst (Team Lead)

MDW Associates; Arlington (VA); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Mission Operations Analyst (Team Lead) to provide high-level support to Federal Government executives. This dynamic role requires independent judgment and discretion, as you will liaise with senior military officials and manage complex schedules. Your expertise will help refine operational procedures and ensure compliance with established guidelines. If you thrive in a fast-paced environment and are passionate about supporting government operations, this opportunity offers a chance to make a significant impact while enjoying a comprehensive benefits package.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Retirement/401(k)

Flexible Leave Policy

Qualifications

• 3+ years of management experience in similar environments.
• Experience supporting Senior Executives in fast-paced settings.

Responsibilities

• Refine operating procedures and serve as a liaison with senior DoD leadership.
• Manage complex calendars and coordinate travel logistics.

Skills

Executive Level Support

Management Experience

Critical Thinking

Microsoft Office Suite

Task Management Systems

Education

Bachelor's Degree

10+ Years Executive Level Experience

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

MDW Associates is seeking a Mission Operations Analyst (Team Lead) to support the Office of the Secretary of Defense.

The candidate will directly support high-ranking Federal Government Senior Executives and interact with DoD Flag / General Officers and their support staff. This position will routinely exercise independent judgement and discretion to include being empowered to commit the principal's time based on interpreting general guidelines and established rules of protocol.

The Mission Operations Analyst (Team Lead) may perform a combination of some or all of the following duties:

• Formulate and refine multiple standard operating procedures, processes, and work products/templates based on their subject matter expertise and independent assessments.
• Serve as primary point of contact and liaison with senior DoD leadership for interpreting proposed policies and operating practices, DoD Directives, Instructions, Publications & Manuals, and providing expert recommendations to the ASD(P), military assistants, and other Senior Executive Service and Flag/General Officers and their staff.
• Create tools such as Excel spreadsheets and other databases to compile, track, summarize, and report the status of various documents and projects.
• Ensure conformance with established guidelines; provide timely feedback and status upon request.
• Perform special projects on own initiative or as assigned.
• Provide input to and communicate with various military assistants, Chiefs of Staff, OSD Protocol, Pentagon Force Protection Agency, and subordinate organization personnel to guide and direct daily operations and provide inputs into strategic plans.
• Provide liaison with the Secretary of Defense/Deputy Secretary of Defense, OSD Protocol, Pentagon Force Protection Agency, subordinate offices, other DoD agencies, and industry and academic institutions to ensure ongoing, effective business operations.
• Ensure conformance to established deadlines.
• Serve as subject matter expert in interpreting Joint Travel Regulations (JTR) and facilitating compliance with Foreign Clearance Guide to plan and coordinate travel in conjunction with the ASD(P) activities; review travel authorizations and vouchers; arrange necessary passports and visas for official travel.
• Manage and maintain the complex calendars and schedules of ASD(P) senior personnel and resolve conflicting priorities and orchestrate changes to the calendar, as required, that may include coordination, verification, and scheduling of meetings with senior government personnel, congressional members and staff, industry, and academia personnel.
• Plan, coordinate, and confirm logistical support (transportation, badges, security clearance paperwork, audio visual support, etc. for meetings held in conjunction with the ASD(P) activities; escort, greet, and provide information supporting visits to the ASD(P).
• Provide a daily read-ahead book with information for the next day and next week activities for the ASD(P) prior to the end of the duty day; maintain electronic copies, and paper as directed by the Government, of files of all office documents including letters, memos, reports, and briefings.
• Coordinate office administrative functions including office security administration, office space management, processing security clearance and visit requests for OUSD(P) personnel and visitors, scheduling office events and ordering supplies. Should have experience in administrative support and working knowledge of DoD security procedures.

Required Experience/Skills:

• Executive Level support to Senior Executives in the Federal Government, Military (DoD Flag/General Officers), or Private Sector, to include correspondence/workflow management.
• A minimum of three (3) years of management experience, in environments similar to OSD components, leading and supervising teams.
• A minimum of two (2) years of executive level support experience similar to OSD or Military Service components.
• Extensive experience with creating, reviewing, and approving CONUS and OCONUS Defense Travel System (DTS) orders
• Demonstrated experience providing timely and high-quality support to Executive Level Principals in a complex and fast-paced environment requiring a high-degree of critical thinking, initiative, problem solving, and professional judgement across an organizational setting.
• Experience with task or correspondence management systems (e.g., TMT or CATMS)
• Highly proficient using Microsoft Office Suite to include Word, Excel, and PowerPoint.

Education Requirement/Required Years of Experience:

• A bachelor's degree from an accredited college or university is preferred.
• A minimum of ten (10) years of demonstrated Executive Level Administrative Assistant experience and skills.
• In lieu of a bachelor's degree, twelve (12) years of demonstrated experience and skills in providing Executive Level support to Senior Executives may be substituted.

Security Requirement(s):

• Candidates for this position must hold an active TS/SCI clearance

Company Description

Incorporated in 2012, MDW is a small business headquartered in McLean, VA with offices in Huntsville, AL. We provide Federal government clients with consulting, management services, advisory and assistance services, decision support, strategic planning, process planning and improvement, task execution and metrics analysis. Our mission is to make our clients more successful by providing honest assessments, exceptional analysis, prudent advice, direct communication, and hard work.

Our core capabilities include:

• Strategic Planning
• Cost Estimating
• Budget Programming and Justification
• Budget Execution
• Acquisition Management
• Financial Systems Support & Integration

MDW Associates, LLC ("MDW") is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, religion, color, sex, national origin, age, marital status, covered veteran status, mental or physical disability, pregnancy or any other unlawful basis unrelated to the ability to do the job. MDW seeks to employ talented, ethical, and entrepreneurial-minded persons. Our applicants and employees are protected from discrimination as required by Federal law.

Additional Information

We offer a competitive and comprehensive benefits and compensation package for our employees, including but not limited to:

• Health
• Dental
• Vision
• Group Life Insurance/Long Term Disability/Short Term Disability
• Retirement/401(k)
• Flexible Leave Policy

All your information will be kept confidential according to EEO guidelines.