Ministry Licensing & Partnerships Coordinator

Crossway; Wheaton, Northern (IL, KY); Hybrid; USD 42,000 - 45,000; Full time

Job summary

Crossway is seeking a Ministry Licensing Coordinator to provide operational and project-management support for licensing initiatives, especially in under-resourced languages and frontier markets. The Coordinator helps move projects from initial inquiry through contracting, file delivery, publication, and reporting while serving the day-to-day needs of licensees and ministry partners.

You will move projects from inquiry to contracting, coordinate with multiple departments, manage documentation,

Qualifications

• This is an ON-SITE position.
• A college degree or equivalent 3-5 years of professional work experience.
• Highly organized, detail-oriented, responsive, and able to prioritize a significant volume of work.
• Strong interpersonal and communication skills, including the ability to work effectively with international partners.
• Ability to exercise discretion, maintain accurate records, and manage confidential or contractual information appropriately.
• Publishing, licensing, international ministry, project-management, or related experience is helpful but not required.
• Willingness and ability to travel domestically and internationally, as needed.

Responsibilities

• Support the Director of Ministry Licensing Partnerships in implementing ministry licensing strategies, priorities, and approved programs.
• Coordinate ministry licensing projects from initial inquiry and internal review through contracting, file delivery, publication, and final reporting.
• Serve as a primary point of contact for routine licensee and partner communication, providing timely guidance and escalating strategic, contractual, financial, or relational matters as appropriate.
• Draft licensing agreements, amendments, and addenda from approved templates and authorized terms; coordinate with Licensing Processes to ensure timely approval and execution.
• Manage delivery of review materials, PDFs, production files, and other approved assets to prospective and contracted licensees.
• Track project workflows, contractual deadlines, publication requirements, reporting obligations, funding commitments, and other key milestones; identify delays or issues requiring follow-up.
• Maintain accurate and organized records of licensing opportunities, contracts, partner correspondence, applications, project status, payments, reports, and related documentation.
• Provide operational support for licensing initiatives in under-resourced languages and English-speaking markets where conventional commercial licensing models may not be viable.
• Research prospective publishers, ministry organizations, language needs, and publishing markets, and assist with evaluation of partner capacity, publishing experience, distribution plans, financial sustainability, and mission alignment.
• Provide administrative and project-management support for Crossway-initiated ministry programs, including partner outreach, application intake, internal review, funding coordination, progress monitoring, and impact reporting.
• Coordinate with the Licensing Royalty Manager and Finance to support accurate recording and processing of royalties, license fees, funding commitments, payments, and required financial reporting.
• Collaborate with International Sales, Licensing Processes, Finance, Legal, Global Ministry, Advancement, and other departments as needed to keep projects moving efficiently and aligned with Crossway priorities.
• Prepare project summaries, internal reports, budget updates, meeting materials, and partner reports as assigned.
• Attend domestic or international events and partner meetings as directed, assisting with preparation, logistics, follow-up, and professional representation of Crossway.

Skills

High organizational skills

Strong written and verbalcommunication

Project management

International partner collaboration

Detail-oriented

Education

College degree or equivalent

3-5 years professional experience

Job description

Crossway is seeking a Ministry Licensing Coordinator to provide operational and project-management support for licensing initiatives, especially in under-resourced languages and frontier markets. The Coordinator helps move projects from initial inquiry through contracting, file delivery, publication, and reporting while serving the day-to-day needs of licensees and ministry partners.

You will move projects from inquiry to contracting, coordinate with multiple departments, manage documentation,