Ministry Administrative Assistant: Scheduling & Events

atheycreek; West Linn (OR); On-site; USD 42,000 - 56,000; Full time

Job summary

Athey Creek is seeking an Administrative Assistant to support the Athey Kids ministry. The role emphasizes coordinating schedules, preparing meeting materials, and providing administrative support to the Director, Manager, and Volunteer Coordinator.

The ideal candidate will be highly organized, capable of multitasking, and able to manage multiple projects while meeting tight deadlines. This on-site position offers opportunities to collaborate across ministries and contribute to church events and

Qualifications

• Agree to ACC’s doctrinal distinctive and vision as found in our What We Believe/Vision Statement
• Fulfill the character qualifications of a deacon as taught in scripture
• Excellent writing, editing, grammar, and verbal communication skills
• Be self-directed, able to lead others, and manage projects
• Schedule and task-focused; able to prioritize and complete duties using tracking software, lists, etc.
• Quick learner, self-initiator, hardworking, well-organized, adaptable, and healthy assertiveness
• Strong organizational and proficient multitasking skills
• Ability to prioritize, manage multiple tasks, and deliver results under tight deadlines

Responsibilities

• Participate in weekly staff meetings and special events as needed
• Engage as part of a team with Athey Creek staff, always edifying to one another
• Provide Athey Kids Director, Manager and Volunteer Coordinator with daily administrative support
• Responsible for managing multiple tasks, ensuring they are delivered on time and with excellence
• Collaborate with team members as necessary to ensure the successful outcome of tasks
• Prepare for meetings, take meeting minutes as needed and create presentations and spreadsheets
• Perform research and project management for a variety of strategic projectsAssist with purchasing, expense/budget tracking and reimbursements
• Assist with the department’s calendar, email, phone line and administrative needs, including managing the appointments and scheduling meetings
• Manage and create coordinator and ministry assistant service schedules
• Maintain the volunteer connections ensuring that new volunteers are onboarded quickly and efficiently assisting the volunteer coordinator
• Assist with the creation, editing, printing, and distribution of curriculum, crafts and publications
• Assist with organizing Athey Kids events and services, as needed
• Assist with managing the Athey Kids social media and multimedia presentations
• Help purchase and sort equipment and supplies for multi-site campuses, as needed
• All other duties as assigned

Skills

Writing & editing

Verbal communication

Self-directed

Project management

Time management

Organizational skills

Multitasking

Prioritization

Tools

Microsoft Office

Excel

PowerPoint

Calendar tools

Job description

Athey Creek is seeking an Administrative Assistant to support the Athey Kids ministry. The role emphasizes coordinating schedules, preparing meeting materials, and providing administrative support to the Director, Manager, and Volunteer Coordinator.

The ideal candidate will be highly organized, capable of multitasking, and able to manage multiple projects while meeting tight deadlines. This on-site position offers opportunities to collaborate across ministries and contribute to church events and