Mining Construction Administrative Assistant

WSP in the U.S.; Reno (NV); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Travel per diem

Job summary

WSP is seeking a Mining Construction Administrative Assistant to provide onsite administrative, document control, and coordination support for a major mining EPCM project within the Earth & Environment team. This full-time onsite role can be based anywhere in the United States, with preference for Nevada, Utah, or nearby mining sites; travel per diem is available for non-locals.

The position emphasizes keeping the onsite construction management team informed, organized, and supported with

Qualifications

• 7+ years of onsite administrative support on large-scale construction projects.
• MSHA 48B Surface certification is required.
• Strong verbal and written communication, problem solving, and decision-making skills; proficient MS Office use.

Responsibilities

• Support onsite administrative, document control, and coordination for the EPCM site team.
• Manage fleet vehicle coordination, travel planning, and expense reporting.
• Provide input into document control systems and promote standard processes across site personnel.
• Track daily field reports, time, and project-related equipment and materials.
• Coordinate temporary facilities supplies and site services; ensure safety compliance on site.
• Uphold company codes of conduct and manage project funds and resources ethically.

Skills

Administrative support

MS Office

Communication skills

Problem solving

Site coordination

Safety awareness

Cost and resource awareness

Tools

MS Office

Job description

Job Description

WSP is seeking a Mining Construction Administrative Assistant to provide onsite administrative, document control, and coordination in support of a large mining EPCM project in our growing Earth & Environment team. This full-time onsite position can be from anywhere in the United States with preference in Nevada, Utah, or near major mining projects. Travel per diem is available for those not local to the projects. The full-time Construction Admin is key to an efficiently executed project by keeping the onsite construction management team informed, supported, and organized with accurate information and documentation.

Responsibilities include:

• Support project administrative, document control, and coordination functions for the EPCM site team to include assisting with employee site onboarding and travel planning, tracking of equipment and training signoffs, maintaining and updating the WSP personnel rotation schedule, and helping prepare and submit employee expense reports.
• Manage WSP fleet vehicles to include coordination with fleet management, maintenance, and upkeep of trucks.
• Provide input into document control systems and processes and help implement these controls across all site personnel.
• Help track daily field reports, time, and project-related equipment, supplies, and materials.
• Work in close alignment with Site Services coordinator for the provisions associated with the temporary facilities supporting the site team to include ordering office supplies, water, etc.
• Help drive a strong safety culture and ensure compliance with all health, safety, and environmental requirements on site.
• Exercise responsible and ethical decision-making regarding company funds, resources, and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.

Desired Skills And Experience

• 7+ years of relevant onsite experience in administrative assistant or other support roles on large-scale construction projects.
• Demonstrated hands-on experience in active mining settings is preferred.
• Commitment to safety. MSHA 48B Surface is required.
• Strong verbal/written communication, problem solving, conflict resolution and decision‑making skills with good working computer capabilities in MS Office products.
• Technical editing and reporting formatting skills are desired.
• Ability to communicate with designers, owners, contractors, and construction management team.
• Able to walk distances on uneven sites, climb small ladders, and work in an active construction environment.
• Must pass drug test, background check and must have a satisfactory driving record in accordance with the Company's driving (MVR) policy.

About WSP

WSP USA is the U.S. operating company of WSP, one of the world’s leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.