Mining Construction Administrative Assistant

WSP; Reno (NV); On-site; USD 70,000 - 100,000; Full time

Job summary

WSP USA is seeking a Mining Construction Administrative Assistant to provide onsite administrative, document control, and coordination for a major EPCM mining project. The role supports the site management team and requires travel readiness with per diem options for non-locals.

Qualifications include 7+ years of onsite admin on large construction projects, MSHA 48B, strong communication, and MS Office proficiency. The position is full-time and onsite, with preference for Nevada/Utah candidates.

Qualifications

• 7+ years of relevant onsite experience in administrative roles on large-scale construction projects.
• Demonstrated hands-on experience in active mining settings is preferred.
• Commitment to safety; MSHA 48B Surface is required.
• Strong verbal and written communication, problem solving, and decision-making skills.
• Proficient in MS Office products and basic editing/reporting formatting.
• Ability to work with designers, owners, contractors, and construction management teams.

Responsibilities

• Support project administrative, document control, and coordination functions for the EPCM site team.
• Assist with employee onboarding and travel planning, tracking equipment and training signoffs, and expenses.
• Manage fleet vehicles and coordinate with fleet management; maintain trucks.
• Contribute to document control systems and implement site-wide controls.
• Track daily field reports, time, equipment, supplies, and materials.
• Support temporary facilities needs: office supplies, water, etc., with Site Services.

Skills

MS Office

Communication

Problem solving

Onsite construction experience

Safety awareness

Tools

Document control software

Job description

Mining Construction Administrative Assistant

Reno, NV, United States
Elko, NV, United States
Lovelock, NV, United States
Winnemucca, NV, United States
Salt Lake City, UT, United States

Job Description

WSP is seeking a Mining Construction Administrative Assistantto provide onsite administrative, document control, and coordination in support of a large mining EPCM project inour growing Earth & Environment team. This full-time onsite position can be from anywhere in the United States with preference in Nevada, Utah, or near major mining projects. Travel per diem is available for those not local to the projects.

The full-time Construction Admin is key to an efficiently executed project by keeping the onsite construction management team informed, supported, and organized with accurate information and documentation.

Responsibilities include:

Support project administrative, document control, and coordination functions for the EPCM site team to include assisting with employee site onboarding and travel planning, tracking of equipment and training signoffs, maintaining and updating the WSP personnel rotation schedule, and helping prepare and submit employee expense reports.

Manage WSP fleet vehicles to include coordination with fleet management, maintenance, and upkeep of trucks.

Provide input into document control systems and processes and help implement these controls across all site personnel.

Help track daily field reports, time, and project-related equipment, supplies, and materials.

Work in close alignment with Site Services coordinator for the provisions associated with the temporary facilities supporting the site team to include ordering office supplies, water, etc.

Help drive a strong safety culture and ensure compliance with all health, safety, and environmental requirements on site.

Exercise responsible and ethical decision-making regarding company funds, resources, and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.

Desired Skills and Experience

We are seeking self-motivated professionals with:

7+ years of relevant onsite experience in administrative assistant or other support roles on large-scale construction projects.

Demonstrated hands-on experience in active mining settings is preferred.

Commitment to safety. MSHA 48B Surface is required.

Strong verbal/written communication, problem solving, conflict resolution and decision-making skills with good working computer capabilities in MS Office products.

Technical editing and reporting formatting skills are desired.

Ability to communicate with designers, owners, contractors, and construction management team.

Able to walk distances on uneven sites, climb small ladders, and work in an active construction environment.

Must pass drug test, background check and must have a satisfactory driving record in accordance with the Company's driving (MVR) policy.

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Job Info

• Job Identification 92407
• Posting Date 08/03/2026, 11:58 PM

About Us

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.