Mining Construction Administrative Assistant

WSP in the U.S.; Elko (NV); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Travel per diem

Job summary

WSP USA is seeking a Mining Construction Administrative Assistant to provide onsite administrative support, document control, and coordination on a large mining EPCM project. This full-time onsite role offers travel per diem for non-local candidates, with a preference for those in Nevada, Utah, or near major mining sites.

You will handle onboarding, travel planning, expense reporting, fleet cooperation, and document control while collaborating with site services and construction management to

Qualifications

• 7+ years of onsite admin experience on large-scale construction projects.
• MSHA 48B Surface is required.
• Strong communication and computer skills (MS Office).
• Ability to walk distances on uneven sites and work in active construction environments.
• Must pass drug test and background check; satisfactory driving record.

Responsibilities

• Support project administrative, document control, and coordination functions for the EPCM site team.
• Assist with onboarding and travel planning; track equipment and training signoffs; help manage expense reports.
• Coordinate fleet management and vehicle upkeep for the site.
• Contribute to document control processes and implement controls across site personnel.
• Track daily field reports, time, and project-related materials and equipment.
• Assist with provisioning for temporary facilities (supplies, water, etc.).
• Support safety initiatives and ensure compliance with health, safety, and environmental requirements.

Skills

Onsite construction admin experience

MS Office proficiency

Verbal/written communication

Problem solving

Conflict resolution

Decision making

Coordination with project team

Tools

Document control systems

Job description

Job Description

WSP is seeking a Mining Construction Administrative Assistant to provide onsite administrative, document control, and coordination in support of a large mining EPCM project in our growing Earth & Environment team. This full-time onsite position can be from anywhere in the United States with preference in Nevada, Utah, or near major mining projects. Travel per diem is available for those not local to the projects.

Responsibilities Include

• Support project administrative, document control, and coordination functions for the EPCM site team to include assisting with employee site onboarding and travel planning, tracking of equipment and training signoffs, maintaining and updating the WSP personnel rotation schedule, and helping prepare and submit employee expense reports.
• Manage WSP fleet vehicles to include coordination with fleet management, maintenance, and upkeep of trucks.
• Provide input into document control systems and processes and help implement these controls across all site personnel.
• Help track daily field reports, time, and project-related equipment, supplies, and materials.
• Work in close alignment with Site Services coordinator for the provisions associated with the temporary facilities supporting the site team to include ordering office supplies, water, etc.
• Help drive a strong safety culture and ensure compliance with all health, safety, and environmental requirements on site.
• Exercise responsible and ethical decision-making regarding company funds, resources, and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.

Desired Skills And Experience

• 7+ years of relevant onsite experience in administrative assistant or other support roles on large-scale construction projects.
• Demonstrated hands-on experience in active mining settings is preferred.
• Commitment to safety. MSHA 48B Surface is required.
• Strong verbal/written communication, problem solving, conflict resolution and decision-making skills with good working computer capabilities in MS Office products.
• Technical editing and reporting formatting skills are desired.
• Ability to communicate with designers, owners, contractors, and construction management team.
• Able to walk distances on uneven sites, climb small ladders, and work in an active construction environment.
• Must pass drug test, background check and must have a satisfactory driving record in accordance with the Company's driving (MVR) policy.

About WSP

ABOUT US

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges.

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

Notice To Third Party Agencies

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.