MINERALS Project Administrator & Communications Coordinator

Columbia University; Palisades (NY); On-site; USD 60,000 - 74,000; Full time

Job summary

Columbia University is seeking an Officer of Administration to support the MINERALS Project at LDEO, coordinating administrative and programmatic activities under the PI. You will help manage communications, seminars, and data sharing for a dynamic geoscience team.

The role involves budget tracking, travel logistics, hiring support, and liaison with CU policies, with a strong emphasis on organization, detail, and independent initiative.

Qualifications

• A bachelor’s degree and/or equivalent and 0-2 years of related experience is required.
• Must have excellent organizational and communications skills, as well as the demonstrated ability to work efficiently in a deadline- and detail-oriented environment under general supervision.
• Broad computer skills are required, including word-processing and spreadsheet.

Responsibilities

• Coordinate group travel and reimbursements, purchasing, and vendors; assist the PI in recruitment and hiring by maintaining communication with Climate School HR team; assist the PI in preparation of project reports; and coordinate with the SGT Division Administrator and Associate Director to provide salary information and coordinate hiring and searches. Track and monitor the project’s budget, assuring compliance with Columbia University (CU) policies and the project award. Track progress with respect to project milestones.
• Assist with planning the logistics of seminars and a scientific workshop in 2026. Draft communications providing information on the events, coordinate registration, and serve as point of contact for meeting registrants. Become proficient in CU and LDEO policies regarding use of campus facilities.
• Serve as point-of-contact for the MINERALS scientific team. Route external inquiries to appropriate project personnel, and work with team members to develop efficient means of communication and data sharing. Create and monitor a social media presence for the MINERALS Project. Serve as point-of-contact with the Communications Office of the Columbia Climate School.
• Other duties as assigned.
• Works with minimal supervision within well-defined guidelines set by the MINERALS Principal Investigator. High degree of independent judgment and initiative within specified guidelines. No supervision of others.

Skills

Organizational skills

Communications skills

Deadline-oriented

Word processing

Education

Bachelor's degree or equivalent

Tools

Database management

CU business systems

Job description

Columbia University is seeking an Officer of Administration to support the MINERALS Project at LDEO, coordinating administrative and programmatic activities under the PI. You will help manage communications, seminars, and data sharing for a dynamic geoscience team.

The role involves budget tracking, travel logistics, hiring support, and liaison with CU policies, with a strong emphasis on organization, detail, and independent initiative.