Project Coordinator

Columbia University; Palisades (NY); Presencial; USD 60.000 - 74.000; Jornada completa

Descripción de la vacante

Columbia University is seeking an Officer of Administration to support the MINERALS Project at LDEO, coordinating administrative and programmatic activities under the PI. You will help manage communications, seminars, and data sharing for a dynamic geoscience team.

The role involves budget tracking, travel logistics, hiring support, and liaison with CU policies, with a strong emphasis on organization, detail, and independent initiative.

Formación

• A bachelor’s degree and/or equivalent and 0-2 years of related experience is required.
• Must have excellent organizational and communications skills, as well as the demonstrated ability to work efficiently in a deadline- and detail-oriented environment under general supervision.
• Broad computer skills are required, including word-processing and spreadsheet.

Responsabilidades

• Coordinate group travel and reimbursements, purchasing, and vendors; assist the PI in recruitment and hiring by maintaining communication with Climate School HR team; assist the PI in preparation of project reports; and coordinate with the SGT Division Administrator and Associate Director to provide salary information and coordinate hiring and searches. Track and monitor the project’s budget, assuring compliance with Columbia University (CU) policies and the project award. Track progress with respect to project milestones.
• Assist with planning the logistics of seminars and a scientific workshop in 2026. Draft communications providing information on the events, coordinate registration, and serve as point of contact for meeting registrants. Become proficient in CU and LDEO policies regarding use of campus facilities.
• Serve as point-of-contact for the MINERALS scientific team. Route external inquiries to appropriate project personnel, and work with team members to develop efficient means of communication and data sharing. Create and monitor a social media presence for the MINERALS Project. Serve as point-of-contact with the Communications Office of the Columbia Climate School.
• Other duties as assigned.
• Works with minimal supervision within well-defined guidelines set by the MINERALS Principal Investigator. High degree of independent judgment and initiative within specified guidelines. No supervision of others.

Conocimientos

Organizational skills

Communications skills

Deadline-oriented

Word processing

Educación

Bachelor's degree or equivalent

Herramientas

Database management

CU business systems

Descripción del empleo

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $67,000-$67,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Principal Investigator (PI) of the MINERALS Project, the incumbent will be responsible for providing broad administrative support for the MINERALS Project at the Lamont-Doherty Earth Observatory (LDEO) to ensure the smooth execution of administrative and programmatic activities. The incumbent will be responsible for working with the PI to coordinate activities of the MINERALS scientific team; to enhance the team’s internal and external communications (including social media); to serve as administrative point-of-contact for the MINERALS team within the Seismology, Geology, and Tectonophysics Division; and to coordinate seminars and workshops associated with this project. The incumbent will work with the team designing, implementing, and maintaining a mineral properties database for geophysical modeling developed as part of the MINERALS Project.

Responsibilities

• Coordinate group travel and reimbursements, purchasing, and vendors; assist the PI in recruitment and hiring by maintaining communication with Climate School HR team; assist the PI in preparation of project reports; and coordinate with the SGT Division Administrator and Associate Director to provide salary information and coordinate hiring and searches. Track and monitor the project’s budget, assuring compliance with Columbia University (CU) policies and the project award. Track progress with respect to project milestones.
• Assist with planning the logistics of seminars and a scientific workshop in 2026. Draft communications providing information on the events, coordinate registration, and serve as point of contact for meeting registrants. Become proficient in CU and LDEO policies regarding use of campus facilities.
• Serve as point-of-contact for the MINERALS scientific team. Route external inquiries to appropriate project personnel, and work with team members to develop efficient means of communication and data sharing. Create and monitor a social media presence for the MINERALS Project. Serve as point-of-contact with the Communications Office of the Columbia Climate School.
• Other duties as assigned.
• Works with minimal supervision within well-defined guidelines set by the MINERALS Principal Investigator. High degree of independent judgment and initiative within specified guidelines. No supervision of others.

Minimum Qualifications

• A bachelor’s degree and/or equivalent and 0-2 years of related experience is required. Must have excellent organizational and communications skills, as well as the demonstrated ability to work efficiently in a deadline- and detail-oriented environment under general supervision. Broad computer skills are required, including word-processing and spreadsheet.

Preferred Qualifications

• Preference will be given to candidates having knowledge of: budget tracking, expense reporting, and database management; social media management; knowledge of Columbia University policies and experience with CU business systems; and an understanding of event planning.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.