Mine Safety Administrative Specialist

International Minerals Carlsbad, LLC; Carlsbad (NM); On-site; USD 36,000 - 48,000; Full time

Job summary

International Minerals Carlsbad LLC is seeking an organized and detail-oriented Administrative Assistant to support the Safety Department at its Carlsbad mining operation. The role provides administrative and technical support to Safety leadership, coordinates calendars and meetings, arranges travel, and handles confidential information in a fast-paced industrial setting.

The ideal candidate has strong Microsoft Office skills and meticulous attention to detail, with the ability to manage daily

Qualifications

• High school diploma or GED.
• Three years of administrative assistant or related office-support experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and other Office apps.
• Experience coordinating calendars, meetings, travel, and expense reports.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Provide daily administrative support to Safety leadership and department personnel.
• Manage calendars, appointments, meetings, conference calls, and departmental schedules.
• Coordinate safety meetings, training sessions, and departmental events.
• Arrange travel and coordinate passports, visas, transportation, lodging as needed.
• Prepare meeting materials, agendas, presentations, and supporting documentation.
• Handle confidential employee, operational, and safety-related information with discretion.
• Maintain electronic and physical departmental files and purchasing records.
• Draft, proofread, format, and distribute correspondence and reports.
• Use Microsoft Word, Excel, PowerPoint, Outlook for assigned work.

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

International Minerals Carlsbad LLC is seeking an organized and detail-oriented Administrative Assistant to support the Safety Department at its Carlsbad mining operation. The role provides administrative and technical support to Safety leadership, coordinates calendars and meetings, arranges travel, and handles confidential information in a fast-paced industrial setting.

The ideal candidate has strong Microsoft Office skills and meticulous attention to detail, with the ability to manage daily