Milwaukee Construction Project Coordinator

Riley Construction; Waukesha (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

Riley Construction is seeking a Project Coordinator to support the Milwaukee area. The role works closely with the Project Manager and, at times, the Project Engineer to organize information and manage project logistics.

Responsibilities include coordinating administrative tasks, entering data in Viewpoint, issuing subcontracts and purchase orders, maintaining logs, and supporting meetings, field mobilization, and closeout activities. Some IT and secretarial duties are also involved.

Qualifications

• Associate degree (A. A.) or equivalent from two-year college or technical school.
• 0-2 years past experience in multi-task coordination of construction management projects.
• Experience with Outlook, Word, Excel, and Viewpoint are preferred.

Responsibilities

• Coordinates project administrative support.
• Enters in Viewpoint and issues subcontracts, change orders and purchase orders written by the PM.
• Enters in Viewpoint or AIA and issues prime contract change orders written by PM.
• Creates and maintains in Viewpoint the submittal log for projects to which assigned with help from the PM; maintains logs accurately.
• Schedule and organize meetings; captures, gains approval for and then issues meeting minutes.
• For job sites, sets up and readies office area, including office supplies, copiers, cleaning crew schedules, and other project mobilization activities.
• Creates in Viewpoint the closeout log for projects to which they are assigned, maintains closeout log accuracy with the help of the PM.
• Creates in Viewpoint, issues, tracks progress (with Supt. and PM), and enters updates for project punch list.
• Solicits subcontractor closeout documents and promptly enters into Viewpoint.
• Archives closed job files.
• Other duties as assigned.
• Solicits subcontractor submittals and promptly enters into Viewpoint.
• Sends submittals to architect for review and then to subcontractors.
• Enter and process RFIs and RFQs in Viewpoint.
• Supports billing process by matching tickets to invoices.
• Collects/tracks field timecards, as required.
• Conducts price comparison shopping, as required.
• Completes small project billing, with oversight from Project Engineer/Manager
• Miscellaneous secretarial/IT duties including but not limited to copying, filing, typing and occasional phone coverage, equipment maintenance, escalating IT issues to IT department.

Skills

Project coordination

Viewpoint

Subcontractors

RFIs

RFQs

Budgeting

Meeting minutes

Office administration

Education

Associate degree

Two-year college

Tools

Viewpoint

Outlook

Excel

AIA

Job description

Riley Construction is seeking a Project Coordinator to support the Milwaukee area. The role works closely with the Project Manager and, at times, the Project Engineer to organize information and manage project logistics.

Responsibilities include coordinating administrative tasks, entering data in Viewpoint, issuing subcontracts and purchase orders, maintaining logs, and supporting meetings, field mobilization, and closeout activities. Some IT and secretarial duties are also involved.