Milestone & Validation Lead

JPI; Dallas (TX); On-site; USD 94,000 - 125,000; Full time

Benefits offered by this job

Competitive Bonus Program

4 Weeks PTO (Pro‑Rated)

Medical, Dental, Vision, Life

401(k) with Company Match

Health Savings Account

Tuition Assistance

Phone Reimbursement

Volunteer Time

Job summary

JPI is seeking a Milestone-Validation Lead to maintain construction inspection checklists, schedule inspections, and coordinate with city authorities, third parties, investment management, and development teams. The role emphasizes ensuring milestone adherence, reporting Schedule updates, and maintaining accurate dashboards.

Ideal candidates hold a Bachelor’s degree and 5+ years in a professional setting with executive support experience, strong organizational and communication skills, and

Qualifications

• Bachelor’s degree in related field or equivalent experience.
• 5+ years experience in a business or professional setting.
• Proven experience in an executive support role or similar position.
• Excellent organizational and leadership skills.
• Strong interpersonal and communication abilities.
• Proficiency in using business software and tools, including MS Office and project management applications.
• Ability to handle confidential information with discretion.

Responsibilities

• Track checklist completion for completeness and accuracy.
• Validate and schedule internal/external inspections based on milestones.
• Report schedule updates and coordinate with schedule team.
• Daily review of project schedule and checklists to ensure milestone sequence.
• Coordinate collaboration of inspections with field team.
• Manage call-ins for 3rd party and city inspections.
• Develop relationships with AHJ schedulers and 3rd party inspectors.
• Track and document lessons learned from City Jurisdictions on inspections, TCO and CO.
• Oversee and schedule meetings with PSM, OAC, and Investment management for turnover.

Skills

Excellent organizational skills

Strong interpersonal and communication

MS Office & project management tools

Executive support experience

Discretion with confidential info

Education

Bachelor’s degree or equivalent

Tools

MS Office

Project management software

Job description

About The Company

Built on a foundation of integrity, respect, and commitment, JPI stands out as one of the most active real estate developers and builders in the nation. For more than 35 years, JPI has designed and developed communities with best-in-class homes and amenities. JPI is committed to data-driven management and continuous improvement. Its team of experts utilizes data – including unparalleled market research, proven business processes, and proprietary models – to ensure that every decision is strategic, focused, and produces exceptional multifamily communities with the best risk-adjusted returns. More than just great communities, JPI is focused on leaving a lasting impact on the communities where we build and is continually committed to “Building What Matters.” JPI operates as a subsidiary of Sumitomo Forestry, which is recognized as one of the largest home builders in the United States.

About the Job.

The Milestone-Validation Lead is responsible for maintaining construction inspection checklists status and scheduling inspections and coordinating with city authorities, third parties, investment management, and development teams.

Essential Functions & Responsibilities

Responsible to Track checklist completion for completeness and accuracy

• Overview of Project Schedule and corresponding checklists are complete before moving to the next stage.

Responsible to Validate and schedule internal/external inspections based on defined milestones

• Responsible for reporting schedule updates. Coordinate with the Taktical Control Lead for schedule reporting.

• Daily review of the project schedule and project checklists to ensure milestones are met in the correct sequence.

• Coordinate Ensure collaboration of inspections with field team.

Responsible to Manage/coordinate call in for 3rd party and city inspections

• Develop a good working relationship with AHJ inspection schedulers and 3rd party inspections.

• Tracking tool and inspection creation for AHJ inspections.

• Responsible for tracking and documenting lessons learned from City Jurisdictions on inspections, TCO and CO.

Accountable Functions

• Accountable for updating and scheduling PSM and OAC meetings.

• Accountable for updating and scheduling with Investment management for turnover meetings.

• Responsible for reports, tracking, and notifications of milestone activities adherence to the plan Responsible for Validation of work in progress for pay app.

• Accountable for the accuracy of dashboard information.

• Accountable to oversee and training the responsibilities of the Milestone Validation Specialist.

• Accountable that all project documentation is being collected in timely manner and manages the closeout process.

• Work directly with the Commercial Leads for financial close out.

• Track O&M, Warranty, and Procore documents for all close out.

Education, Work Experience, and Physical Requirements

• Bachelor’s degree in related field or equivalent experience

• 5 years experience in a business or professional setting (inclusive of non-profit or government roles).

• Proven experience in an executive support role or similar position.

• Excellent organizational and leadership skills.

• Strong interpersonal and communication abilities.

• Proficiency in using business software and tools, including MS Office and project management applications.

• Ability to handle confidential information with discretion.

_ Why work for us? _

We have a 35-year track record of developing multifamily communities with responsibility, accountability, and integrity. Our stated purpose is to:

• Transform Building

• Enhance Communitas

• Improve Lives

JPI has an ambitious and exciting vision for how we will achieve this, which makes for a positive and dynamic work environment, with many opportunities for personal development and growth. As well as our highly competitive offering of compensation and benefits, we are committed to:

• Transformative careers in a transformative company

• Comprehensive training and development

• Promotion from within at all levels of the organization

• Borderless Careers, based on performance, potential, and personal ambition

Industry Recognition

• NMHC - #1 Fastest Growing Developer; #2 Fastest Growing Building; #8 Largest National Developer; # 11 Largest National Builder

• Real Page – Most active multifamily developer in DFW for the past 8 years

• Dallas Business Journal Best Places to Work – 2023

• Dallas Business Journal – Largest DFW Real Estate Developers - #11

JPI offers associates a comprehensive benefits package with competitive salaries and more, including:

• Competitive Bonus Program

• 4 Weeks PTO for All New Associates (Pro-Rated by Hire Date)

• 11 Holidays and 8 Early Release Days

• Medical, Dental, Vision, and Life Insurance

• 401(k) with Company Match (Up to 5% Match)

• Health Savings Account

• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Paid Parental Leave
• Paid Volunteer Time
• Tuition Assistance
• Phone Reimbursement
• Associate Referral Bonuses