Middlebury Athletic Program Supervisor

Boys & Girls Clubs of Elkhart County; Middlebury (IN); On-site; USD 42,000 - 52,000; Full time

Job summary

Boys & Girls Clubs of Elkhart County is seeking a Program Supervisor to lead program staff, ensure safety, and deliver developmentally appropriate youth programming across an assigned area.

You will coach teams, monitor quality and compliance, coordinate activities, and engage members to promote belonging and positive outcomes, aligning with the organization's mission and values.

Qualifications

• Minimum of 2 years’ experience supervising staff and school-age youth in a group setting.
• Demonstrated competence working with youth.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office and other relevant systems.
• Reliable transportation and valid driver’s license.
• Ability to meet physical demands including lifting up to 20 lbs and extended periods of standing or sitting.

Responsibilities

• Lead, manage, and hold program staff and volunteers accountable for performance, engagement, and youth safety.
• Provide daily direction, coaching, and feedback to staff in assigned program areas.
• Plan, implement, and supervise engaging, age-appropriate programs aligned with organizational strategy and site priorities.
• Build positive, supportive relationships with members to promote belonging and participation.
• Track attendance, participation, and required program data accurately.
• Ensure safety policies, supervision standards, and facility requirements are followed.

Skills

Staff supervision

Youth development

Communication

Trauma-informed approach

Tools

Microsoft Office

Job description

The Program Supervisor is accountable for leading, managing, and holding staff accountable for the delivery of high-quality, engaging, and safe programs within an assigned program area. This role designs and executes developmentally appropriate programming, supports positive youth outcomes, ensures safety and behavior expectations are met, and monitors program quality and compliance. Program Supervisors are frontline leaders who model youth development best practices and the organization’s mission and values.

Duties & Responsibilities:

Lead, Manager, and Hold Accountable

• Lead, manage, and hold program staff and volunteers accountable for performance, engagement, and youth safety.
• Provide daily direction, coaching, and feedback to staff in assigned program areas.
• Support staff understanding of program expectations, routines, and youth development strategies.
• Assist with staff onboarding, training, and scheduling as assigned.
• Model professionalism, inclusion, and positive relationship-building with youth and staff.

Program Delivery & Design

• Plan, implement, and supervise engaging, age-appropriate programs aligned with organizational strategy and site priorities.
• Ensure program activities are purposeful, structured, and responsive to youth needs.
• Prepare program spaces, materials, and schedules to support effective daily execution.
• Support special programs, theme weeks, enrichment opportunities, and events within the assigned area.

Member Engagement & Outcomes

• Build positive, supportive relationships with members to promote belonging and participation.
• Use youth development strategies to support social-emotional growth, confidence, and skill development.
• Monitor engagement levels and adapt activities to support positive youth outcomes.
• Support inclusive practices that meet the needs of diverse learners and youth requiring additional support.

Safety & Behavior Management

• Maintain a safe, organized, and welcoming program environment at all times.
• Ensure members understand and follow behavioral expectations.
• Respond to behavior challenges using trauma-informed and developmentally appropriate approaches.
• Ensure compliance with safety policies, supervision standards, and facility requirements.
• Communicate incidents or concerns promptly to leadership.

Program Monitoring & Reporting

• Track attendance, participation, and required program data accurately.
• Support documentation related to grants, compliance, and program outcomes.
• Observe program quality and make adjustments to improve effectiveness.
• Communicate program needs, successes, and challenges to the Operations Manager or Club Director as appropriate.
• Oversee athletic programming that promotes teamwork, skill development, sportsmanship, and physical wellness.
• Ensure practices, games, and activities are organized, inclusive, and developmentally appropriate.
• Monitor equipment use and physical safety standards during athletic activities.
• Support coordination of leagues, clinics, tournaments, and special athletic events.

Required Qualifications:

• Minimum of 2 years’ experience supervising staff and school-age youth in a group setting.
• Demonstrated competence working with youth.
• Strong verbal and written communication skills.
• Experience supporting youth with diverse needs, including those requiring behavioral or social-emotional support.
• Proficiency with Microsoft Office and other relevant systems.
• Reliable transportation, valid driver’s license, and active automobile insurance required.
• Ability to meet the physical demands of the role, including lifting up to 20 lbs and extended periods of standing or sitting.