Middle School Receptionist

Vacaville Christian Schools; Vacaville, Northern (CA, KY); On-site; USD 19,000 - 28,000; Full time

Job summary

Vacaville Christian Schools is seeking a Middle School Receptionist to be the primary contact for the middle school office. The role emphasizes attendance accuracy, front desk communication, and student support in a busy school setting.

Responsibilities include daily attendance tracking, parent communications, office and event support, and collaboration with the principal and staff to maintain a welcoming, organized office.

Qualifications

• High school diploma or equivalent required; some college coursework preferred.
• Strong communication and professional demeanor with students, parents, and staff.
• Ability to maintain confidentiality and handle multiple tasks in a busy office.

Responsibilities

• Tracks attendance according to school policy and maintains accuracy.
• Manages front desk communications with parents and staff.
• Supports students and assists with office and event logistics.
• Assists with daily office tasks and data entry in school systems.
• Collaborates with administration to ensure a welcoming, organized office.

Skills

Communication

Organization

Customer service

Confidentiality

Multitasking

Time management

Education

High school diploma

Some college coursework preferred

Tools

PowerSchool

Email

Spreadsheets / Office tools

Job description

Middle School Receptionist# Middle School ReceptionistHot JobVacaville, CA 95687## OverviewSalary Range$17.00 - $17.00 HourlyPosition TypeFull TimeJob ShiftDayEducation LevelHigh School/GEDCategoryAdmin - Clerical## DescriptionSummary of Position: The Middle School Receptionist is the primary point of contact for the middle school office. Key areas of responsibility include daily attendance accuracy and tracking, front desk and parent communication, general student support, campus parking coordination, and office and event support.Hours of Work: Full-Time Year Round, (6.5 hrs/day, 32 hours/wk) Monday – FridayPositions Classification: Non-ExemptReporting Relationship: Principal / Vice PrincipalDuties & Responsibilities:Attendance Coordination* Tracks attendance according to the school's attendance policy* Ensures the accuracy of attendance by period* Record all attendance immediately on the day of the absence or tardy* Creates and maintains a shared document tracking excessive absences and tardies* Updates attendance records using tardy slips* Communicates with the principal regarding any student with an extended absence (illness, injury, or unknown), providing the student's name, grade, and parent contact information so the principal can follow up directlyCommunication & Front Desk Support* Answers calls and emails from parents* Sends mass emails to students or parents on behalf of a teacher, administrator, or staff member* Sends emails to faculty at the request of the administrationStudent Support* Supervises in-school suspensions* Distributes forms to students, teachers, and parents that cannot be found online* Creates log entries for teachers, as needed* Completes help desk requests for teachers and administration* Supplies teachers with classroom supplies as neededOffice & Event Support* Creates certificates for teachers/coaches for school- or sports-related recognition* Distributes and sells yearbooks* Creates spreadsheets for the office, administration, and teachers* Helps coordinate ticket sales for dances, in support of ASB* Collects locks at the end of the year and distributes locks at the beginning of the year## QualificationsQualifications* ## High school diploma or equivalent required; some college coursework preferred.* ## Prior office, receptionist, administrative assistant, school office, or customer service experience preferred.* ## Ability to communicate clearly, calmly, and professionally with students, parents, faculty, staff, and administrators.* ## Strong organizational skills and attention to detail, especially when managing attendance, records, forms, student information, and parent communication.* ## Ability to maintain confidentiality regarding student records, family information, discipline matters, attendance, and other sensitive school information.* ## Ability to manage multiple tasks in a busy school office environment while remaining calm, welcoming, and professional.* ## Basic computer proficiency, including email, spreadsheets, document creation, data entry, and school information systems.* ## Experience with PowerSchool or similar student information systems preferred.* ## Ability to follow established school policies, attendance procedures, safety protocols, and administrative directions.* ## Ability to exercise good judgment when assisting students, responding to parents, handling phone calls, and escalating concerns to administration.* ## Dependable attendance and punctuality are required.* ## Ability to work collaboratively with office staff, teachers, administrators, students, parents, and other departments.Personal Qualifications* ## Demonstrate a strong passion to uphold the Vision, Mission, Statement of Faith, and Core Values of the school.* ## Affirms that, as part of the qualifications for this position, he/she is a follower of Jesus who knows the Lord Jesus Christ as Savior.* ## Supports an environment where the entire high school community – staff, students, and families – can grow in their relationship with Jesus Christ.* ## Ability to follow the Matthew 18 Principle in dealing with leadership, faculty, administration, and parents.* ## Attendance in a Bible-based church.* ## Ability to move about the school building(s) and campus. Employment-related reasonable accommodation for qualified individuals with disabilities will be provided where the accommodation does not pose an undue hardship (reference the Employee Handbook).* ## Represent the school in a favorable and professional manner to the school's constituency and the general public.