Middle School Faculty Manager - JOB ID# 13820

Capitol Region Education Council; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

Capitol Region Education Council seeks a Middle School Faculty Manager to assist the administration in daily operation and management of the school athletic program.

The role involves appointing coaches, monitoring programs, ensuring eligibility, and coordinating facilities and communications with the Athletic Director and school staff.

Qualifications

• Experience coordinating school athletic programs and supervising diverse coaches.
• Strong communication with staff, parents, and students.
• Ability to enforce safety, eligibility, and CIAC/NFHS standards.

Responsibilities

• Appoint, maintain, and support qualified coaches.
• Encourage regular professional development for coaches.
• Monitor coaches and student-athletes across sports.
• Ensure student-athlete eligibility and safety compliance.
• Ensure coaches are certified (CPR, First-Aid, Modules) and document proofs.
• Prepare facilities (fields, gyms, tracks) for events on time.
• Communicate with Athletic Director and school administration.
• Recruit coaches early and promote school sports involvement.
• Maintain equipment and uniforms and replace losses.
• Keep CIAC website and MaxPreps rosters up to date.

Skills

Coach management

Program oversight

Communication

Staff development

Job description

Middle School Faculty Manager - JOB ID# 13820 JobID: 13820

• Date Posted:
  6/9/2026
• Closing Date:
  12/09/2026

CREC's Middle Schools arelooking for Middle School Faculty Managers to assist the administration in the daily operation and management of the school athletic program.

DUTIES AND RESPONSIBILITIES OF FACULTY MANAGERS

• Appoint, maintain, and support competent and knowledgeable coaches.
• Encourage regular participation in professional development opportunities for coaches.
• Monitor all coaches in a fair and thorough manner.
• Encourage participation of all student-athletes and coaches in community service.
• Monitor all sports programs at the school. This includes coaches, student-athletes, facilities, and equipment.
• Hold formal conferences with coaches at the end of each season to discuss strengths and areas for improvement.
• Keep track of equipment and uniforms and make sure that anything lost is replaced.
• Monitor the eligibility of student-athletes and ensure that ineligible student-athletes are not playing in practices or games.
• Ensure that coaches are certified (CPR, First-Aid, Modules, etc.) and forward this information and documentation to the CREC Athletic Director, as requested.
• Make sure that fields, gyms, and tracks are ready for competition well-before the scheduled start time of an event.
• Be present at home contests or have a designee present. If the game is at a neutral site, the faculty managers will communicate to ensure that at least one of them is present.
• Monitor transportation and ensure that students are presenting proper paperwork reflecting how they will be going home.
• Monitor practices to make sure that proper protocol is taking place and that student-athletes are active.
• Work with the school nurse to ensure the organization of student health forms, medical equipment and emergency contacts as well as the expiration of physicals.
• Complete and submit paperwork that is requested by the Athletic Director by deadlines that are given.
• Update information for CIAC website within 24 hours of a contest or change.
• Respond to voicemails and emails from the Athletic Director in a timely manner.
• Be in constant communication with school custodian, time keeper, bill payer and security guard and make sure they are aware of when they are needed.
• Be in constant communication with the principal and coaches throughout the year.
• Be diligent and creative in efforts to get parents involved in the school's sports programs. This includes having them donate snacks, help fundraise, volunteer as score-keepers, etc.
• Promote an environment of excitement in the school based around the sports program.
• Find ways to give teams the best opportunity to have full rosters and compete for entire seasons.
• Motivate coaches and promote a shared vision.
• Actively recruit coaches to fill vacancies well before the athletics season begins.
• Look for facilities when needed.
• Ensure that coaches maintain updated information on the CIAC website and on MaxPreps as required by the CREC Athletic Director and CRAL Commissioner. Rosters, schedules, results, and statistics must be accurate at all times
• Work with school administration to ensure that facilities are open and available for practices on weekends and during school vacations
• Stay current on CIAC and NFHS regulations