Mid-Level Proposal Manager

Kentro; Northern (KY); Remote; USD 110,000 - 130,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) with employer match

Paid time off

Education reimbursement

Professional development

Job summary

Kentro is seeking a Mid- Level Proposal Manager to support the Growth Team in managing and content-developing for strategic federal opportunities across Defense, IC, Civil, and Health sectors. This remote role aligns with Eastern Time hours and emphasizes teamwork and high-quality outputs.

Ideal candidates bring 5 years federal proposal experience and proficiency in Word, Acrobat, and SharePoint, with APMP or PMP certifications preferred and a collaborative, adaptable mindset.

Qualifications

• Education: Undergraduate degree in English, journalism, communications, humanities, liberal arts, or related disciplines.
• Experience: 5 years of federal proposal management experience.
• Technical: Proficiency in Word and Adobe Acrobat; SharePoint administration basics.

Responsibilities

• Lead and manage the overall proposal development process from Pre-Proposal to Post-Proposal phases for priority/strategic proposals.
• Coach and train proposal teams on complex, compliant, and compelling responses.
• Produce and manage outlines, kickoff docs, assignments, compliance matrices, and deliverables.

Skills

Proposal management

Federal process knowledge

MS Word

Adobe Acrobat

SharePoint

Project management

Education

Undergraduate degree in English, journalism, communications, humanities, liberal arts

Tools

Microsoft Word

Adobe Acrobat

SharePoint

Job description

Overview

Thank you for considering IT Concepts dba Kentro, where innovation drives opportunity and collaboration leads to success. Our dynamic community of experts is fully committed to advancing our customers' missions, fostering professional growth, and making a positive impact on our communities.

By joining our supportive community, you will find that Kentro is dedicated to your personal and professional development. Together, we can drive meaningful change, spark innovation, and achieve extraordinary milestones.

Kentro is hiring for a Mid- Level Proposal Manager to support Kentro's Growth Team. Support Kentro's Growth team in proposal management and content development for strategic and priority opportunities across multiple federal markets (including Defense, IC, Civil, Health). We are looking for a dynamic individual with the ability and willingness to wear multiple hats in the proposal process. Join a tight-knit team of proposal professionals working in a fast-paced, rewarding environment. We value high-quality work and a teamwork-oriented attitude. Our team supports each other as needed throughout the proposal process, but we also understand the importance of down time and work-life balance.

Location: Remote - This position can be performed remotely within the United States and will support Eastern Time working hours.

Compensation Range: The anticipated base salary range for this position is $110,000-$130,000 annually and reflects Kentro's good-faith expectations at the time of posting. Final compensation is determined based on the role’s requirements, relevant skills, experience, education, certifications, work location, applicable security clearance requirements, market conditions, internal equity, and contract requirements.

This Job Description reflects the primary duties of the role; however, it is not intended to be all-inclusive. Team members may be asked to take on additional responsibilities in alignment with customer expectations, business needs, and Kentro’s culture of collaboration and adaptability.

Responsibilities

• Lead and manage the overall proposal development process from Pre-Proposal Phase through production and Post-Proposal Phase for priority/strategic proposals as assigned
• Coach and train proposal teams using Kentro Growth Team processes on the development of complex, compliant and compelling proposal responses
• Produce and manage proposal outlines, kickoff documentation, writing and reviewer assignments, compliance matrices, and proposal deliverables
• Develop and maintain proposal schedules, and drive proposal team in adherence to the schedule from beginning to end, ensuring delivery to the customer
• Lead proposal color reviews to include scheduling, organizing, facilitating, preparing, conducting, and supporting comment summation, adjudication, and final inclusion
• Provide support, as directed, to Growth Team members on other priority proposals and projects as assigned (including content development, desktop publishing, tech editing, compliance reviews, and support with Capture activities and RFI responses)
• Collaborate with graphic designers, project managers, capture managers, and client service teams to build creative and innovative material
• Translate technical information into clear, consistent, and grammatically correct content
• Demonstrate ability to sift through a discussion with SMEs and leaders, extracting the most significant information and action items
• Write, revise, and edit drafts including executive summaries, conclusions, management processes, and Past Performance qualifications in a clear concise manner maintaining continuity of style and content
• Review final documents for editing and content completeness
• Identify and elevate proposal writing and production issues to Kentro leadership for proactive remedies and resolution

Qualifications

• Education: Undergraduate degree in English, journalism, communications, humanities, liberal arts, or related disciplines
• Experience: 5 years of federal proposal management experience
• Technical Skills:
  • An understanding of the Federal source selection acquisition process
  • Ability to work in a fast-paced environment with varying personalities across all functions, while maintaining positive attitude and sense of humor
  • Ability to review and correct material for content, style, and compliance with internal and external standards, and conduct follow-ups when needed with primary authors
  • Proficiency in Microsoft Word and Adobe Acrobat. Ability to perform general desktop publishing and production activities.
  • Understanding of and ability to perform general SharePoint Administration (access management, configuration management)
  • Exceptional project management skills

Preferred Qualifications

• APMP certification
• Excellent computer skills, including high level (advanced) proficiency with Microsoft Office, particularly Word, Outlook, and Excel, and Adobe Acrobat Professional.
• Experience supporting/general knowledge of enterprise IT, cloud, or data science fields
• Familiarity with delivery concepts such as Agile, DevSecOps, continuous integration / continuous development
• PMP or Scrum certification

Clearance Requirement

• US Citizen or Lawful Permanent Resident (Green Card)
• Willing and able to obtain and maintain Public Trust Clearance or higher

The Company

We believe in generating success collaboratively, enabling long-term mission success, and building trust for the next challenge. With you as our partner, let’s solve challenges, think innovatively, and maximize impact. As a valued member of our team, you have the unique opportunity to work in a diverse range of technology and business career paths, all while supporting our nation and delivering innovative technology solutions. We are a close community of experts that pride ourselves on creating an environment defined by teamwork, dedication, and excellence.

We hold three ISO certifications (27001:2013, 20000-1:2011, 9001:2015), two CMMI ML 3 ratings (DEV and SVC) and CMMC Level 2 Certification.

Industry Recognition

Growth | Inc 5000’s Fastest Growing Private Companies, DC Metro List Fastest Growing; Washington Business Journal: Fastest Growing Companies, Top Performing Small Technology Companies in Greater D.C.

Culture

Culture | Northern Virginia Technology Council Tech 100 Honoree; Virginia Best Place to Work; Washington Business Journal: Best Places to Work, Corporate Diversity Index Winner – Mid-Size Companies, Companies Owned by People of Color; Department of Labor’s HireVets for our work helping veterans transition; SECAF Award of Excellence finalist; Victory Military Friendly Brand; Virginia Values Veterans (V3); Cystic Fibrosis Foundation Corporate Breath Award

Benefits

We offer competitive benefits package including paid time off, healthcare benefits, supplemental benefits, 401k including an employer match, discount perks, rewards, and more. We invest in our employees – Every employee is eligible for education reimbursement for certifications, degrees, or professional development. Reimbursement amounts may fluctuate due to IRS limitations. We want you to grow as an expert and a leader and offer flexibility for you to take a course, complete a certification, or other professional growth and networking. We are committed to supporting your curiosity and sustaining a culture that prioritizes commitment to continuous professional development.

We work hard; we play hard. Kentro is committed to incorporating fun into every day. We dedicate funds for activities – virtual and in-person – e.g., we host happy hours, holiday events, fitness & wellness events, and annual celebrations. In alignment with our commitment to our communities, we also host and attend charity galas/events. We believe in appreciating your commitment and building a positive workspace for you to be creative, innovative, and happy.

Commitment Equal Opportunity Employment & VEVRAA

Kentro is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state or local law.

Kentro is strongly committed to compliance with VEVRAA and other applicable federal, state, and local laws governing equal employment opportunity. We have developed comprehensive policies and procedures to ensure our hiring practices align with these requirements.

As part of our VEVRAA compliance efforts, Kentro has established an equal opportunity plan outlining our commitment to recruiting, hiring, and advancing protected veterans. This plan is regularly reviewed and updated to ensure its effectiveness.

We encourage protected veterans to self-identify during the application process. This information is strictly confidential and will only be used for reporting and compliance purposes as required by law. Providing this information is voluntary and will not impact your employment eligibility.

Our commitment to equal employment opportunity extends beyond legal compliance. We are dedicated to fostering an inclusive workplace where all employees, including protected veterans, are treated with dignity, respect, and fairness.

Accommodations

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. If you need to discuss reasonable accommodations, please email [e-mail].

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