Procurement Administrator

AtkinsRéalis; Tampa (FL); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Disability benefits

401(k) with 100% vesting

Employee stock purchase plan

Paid Time Off

Job summary

AtkinsRéalis is seeking a Procurement Administrator to support Facilities, Finance and Project teams in Tampa, FL or Austin, TX. This hybrid role requires reporting to the office 2–3 days weekly, processing requisitions and assisting with RFP/RFQ activities and national agreements.

You will perform supplier vetting, policy development, and contract administration while ensuring compliance and professional interactions with internal and external customers. Compensation ranges with benefits apply.

Qualifications

• Bachelor’s degree with two years of business experience in contract and procurement administration or supply chain (Finance, IT, vendor management) or an Associate Degree with four years of experience in contract and procurement administration or supply chain (Finance, IT, vendor management).
• Without a degree, eight years of business experience in contract and procurement administration or supply chain (Finance, IT, vendor management).
• Proficiency in Microsoft software products, including computer literacy.
• Ability to communicate clearly both orally and in writing.
• Ability to multi-task, prioritize, and adapt to a changing environment.
• Must be able to interact in a professional manner with internal customers as well as external customers. Must be proficient in math.

Responsibilities

• Provide procurement support to Facilities and Departments for overhead expenses. Process purchase requisitions for Facilities and overhead goods, materials and services.
• As needed, assist with sourcing to include development and issuance of RFP/RFQ, evaluation of proposals/quotes, negotiations, review of terms and conditions, recommendation on lowest priced, technically acceptable proposal/ quote and issuance of P.O.
• Provide procurement support to Project Managers and other internal clients for project-related expenses to include non-labor expenses and other direct costs. Process purchase requisitions for project-related goods, materials and services.
• As needed, assist with sourcing to include development and issuance of RFP/RFQ, evaluation of proposals/quotes, price negotiations, review of terms and conditions, recommendation on lowest priced, technically acceptable proposal/quote and issuance of P.O.
• Perform supplier and subcontractor vetting in accordance with company policy and procedures. Assist with completion of supplier credit applications.
• Assist with the administration of National Agreements.
• Ensure internal compliance.
• Set up new users, edit profiles, and delete users. Audit vendor invoices for accuracy. Recommend changes to create efficiencies.
• At end of contract term, evaluate National Agreements for renewal or issuance of RFP to include evaluation of proposals, negotiation of price and terms/conditions, recommendation on lowest priced, technically acceptable proposal, and selection of supplier.
• Ensure Purchase Requisitions are properly coded and are approved per the authorization matrix. Ensure Purchase Orders are coded correctly for fixed assets, prepaid expenses, accruals and other G/L accounts. Work with AP and end users to resolve P.O./ invoice discrepancies. Work with Finance as needed.
• Assist with review of contract terms and conditions for variance to contract templates. Edit, comment and submit for legal review.
• Negotiate acceptable terms and conditions with Supplier.
• File fully executed contract in required document repository.
• Monitor contract termination date and renew and / or send cancellation notice as required.
• Participate in the evaluation and implementation of Procurement initiatives as directed by the Procurement Manager.
• Interact in a professional manner with internal and external customers.
• Assist with the development, modification and documentation of Procurement Policies and Procedures.
• Performs such assignments and duties as the Supervisor may deem necessary from time to time.

Skills

MS Office

Communication skills

Multitasking

Professional interaction

Math proficiency

Education

Bachelor's degree with 2 years of contract/procurement experience

Associate degree with 4 years of contract/procurement experience

No degree, 8 years of related experience

Job description

Job Description

Overview

We are seeking a Procurement Administrator to join our Procurement and Contracts team in Tampa, FL or Austin, TX.

This is a hybrid position that will require reporting to the office between 2 and 3 days a week.

This role is responsible for providing procurement support to Facilities, Finance, Department overheads, Project Managers and other internal clients.

Process purchase requisitions for overhead and project-related goods, materials and services. Administer National Agreements. Assist the Senior Procurement Administrator(s) and Procurement Manager with the development of RFP’s, RFQ’s, evaluation of proposals/quotes, negotiations, review of terms and conditions/subcontracts and final awards. Participate in the evaluation and implementation of Procurement initiatives. Assist in writing and documenting policies and procedures on Procurement processes.

Your role

• Provide procurement support to Facilities and Departments for overhead expenses. Process purchase requisitions for Facilities and overhead goods, materials and services.
• As needed, assist with sourcing to include development and issuance of RFP/RFQ, evaluation of proposals/quotes, negotiations, review of terms and conditions, recommendation on lowest priced, technically acceptable proposal/ quote and issuance of P.O.
• Provide procurement support to Project Managers and other internal clients for project-related expenses to include non-labor expenses and other direct costs. Process purchase requisitions for project-related goods, materials and services.
• As needed, assist with sourcing to include development and issuance of RFP/RFQ, evaluation of proposals/quotes, price negotiations, review of terms and conditions, recommendation on lowest priced, technically acceptable proposal/quote and issuance of P.O.
• Perform supplier and subcontractor vetting in accordance with company policy and procedures. Assist with completion of supplier credit applications.
• Assist with the administration of National Agreements.
• Ensure internal compliance.
• Set up new users, edit profiles, and delete users. Audit vendor invoices for accuracy. Recommend changes to create efficiencies.
• At end of contract term, evaluate National Agreements for renewal or issuance of RFP to include evaluation of proposals, negotiation of price and terms/conditions, recommendation on lowest priced, technically acceptable proposal, and selection of supplier.
• Ensure Purchase Requisitions are properly coded and are approved per the authorization matrix. Ensure Purchase Orders are coded correctly for fixed assets, prepaid expenses, accruals and other G/L accounts. Work with AP and end users to resolve P.O./ invoice discrepancies. Work with Finance as needed.
• Assist with review of contract terms and conditions for variance to contract templates. Edit, comment and submit for legal review.
• Negotiate acceptable terms and conditions with Supplier.
• File fully executed contract in required document repository.
• Monitor contract termination date and renew and / or send cancellation notice as required.
• Participate in the evaluation and implementation of Procurement initiatives as directed by the Procurement Manager.
• Interact in a professional manner with internal and external customers.
• Assist with the development, modification and documentation of Procurement Policies and Procedures.
• Performs such assignments and duties as the Supervisor may deem necessary from time to time.

About you

• Bachelor’s degree with two years of business experience in contract and procurement administration or supply chain (Finance, IT, vendor management) or an Associate Degree with four years of experience in contract and procurement administration or supply chain (Finance, IT, vendor management).
• Without a degree, eight years of business experience in contract and procurement administration or supply chain (Finance, IT, vendor management).
• Proficiency in Microsoft software products, including computer literacy.
• Ability to communicate clearly both orally and in writing.
• Ability to multi-task, prioritize, and adapt to a changing environment.
• Must be able to interact in a professional manner with internal customers as well as external customers. Must be proficient in math.

Rewards & benefits

At AtkinsRéalis, our values—Safety, Integrity, Collaboration, Innovation, and Excellence—are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact.

Depending on your employment status, AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here.

About AtkinsRéalis

We’re AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world’s infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We’re committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional information

Expected compensation range is between $70,000 -80,000 $ annually depending on skills, experience, and geographical location.

AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability

Please review AtkinsRéalis’ Equal Opportunity Statement here.

AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Worker Type

Employee

Job Type

Regular

At AtkinsRéalis_, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. _