MI Purchasing Support Specialist

Top Rx LLC; Rochester Hills (MI); On-site; USD 50,000 - 75,000; Full time

Job summary

Top Rx LLC is seeking an organized procurement specialist to support buyer activities and ensure smooth replenishment. You will liaise with manufacturers and the sales team to confirm product availability and contract setup, while keeping critical systems current.

Ideal candidates have pharmacy procurement exposure and strong analytical skills with proficient Excel use. A high school diploma is expected, bachelor’s degree preferred, with 3+ years in a data-driven procurement role.

Qualifications

• Education: High School education or Bachelor’s degree a plus; preferable with related experience.
• Prior pharmacy/procurement experience is a plus.
• Three+ years in an analytical role handling data, procurement and inventory management.

Responsibilities

• Procurement/Buyer Support: assist with product availability requests between manufacturer and sales team.
• Coordinate setting up Premier contracts and system updates (POs, ASNs, item setup).
• Track market issues via vendor feedback and update status with relevant teams.
• Evaluate product options (primary/secondary/tertiary) for discussions as needed.
• Provide weekly internal market status updates to stakeholders.
• Review stock levels, back-ordered items, and maintain catalog descriptions.

Skills

Analytical skills

Detail oriented

Communication

Negotiation skills

Problem solving

Working under pressure

Education

High School diploma

Bachelor’s degree preferred

Tools

Microsoft Excel

PowerPoint

Word

Purchasing software

Job description

Description

POSITION SUMMARY

This position is primarily responsible for administrative and expediting duties in procurement that assist with ensuring continuous flow of product replenishment, as well as daily interacting with the sales team on product for customer requests and/or product updates.

Requirements

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Procurement/Buyer Support
• Coordinates product availability requests between manufacturer and leads back to sales team on the status of request.
• Oversees the setting up of the Premier contracts
• System Updates: Review open PO’s-ASNs/VAN, new item set up, system administrative and item maintenance tasks
• Tracking items with active or potential market issues based on Vendor feedback
• Evaluating product position with primary, secondary, & tertiary options for discussion when necessary
• Weekly internal communication to provide updates regarding market situations, general status for awareness purposes.
• Review out of stocks, document back ordered items, etc.
• Maintain catalog-update active/inactive numbers and descriptions; Develops collaborative relationships with warehouse dc, finance, customer service, etc.

POSITION QUALIFICATIONS

Competency Statement(s)

• Accountability - Ability to accept responsibility and account for his/her actions.
• Business Acumen - Ability to grasp and understand business concepts and issues.
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Relationship Building - Ability to effectively build relationships with vendors and co-workers.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Analytical Skills –Basic/Advanced Excel skills (sum function, VLOOKUP, calculations, etc.) Ability to use thinking and reasoning to solve a problem.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Negotiation Skills - Ability to reach outcomes that gain the support and acceptance of all parties.
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.

SKILLS & ABILITIES

Education: High School education or Bachelor’s degree a plus: Preferred or a combination of education and experience.

Experience: Prior pharmacy/pharmaceutical procurement experience is a plus. And a minimum of three years of experience in an analytical role where working with data and sales related to procurement and inventory management.

Computer Skills: Microsoft Office Suite of products including Excel, Word, Power Point. Experience with purchasing software a plus.