Metaphore: Office Coordinator Co-Op

Flagship Pioneering Co-Op Program; Somerville (MA); On-site; USD 34,000 - 48,000; Full time

Job summary

Flagship Pioneering is seeking an organized, proactive Office & Operations Co-op in Somerville to keep the office running smoothly, coordinate with IT and facilities, manage vendors, and support leadership with scheduling and travel arrangements.

You will assist HR and Legal on onboarding, contracts, and logistics, while helping plan employee events and internal communications in a fast-paced environment.

Qualifications

• Strong organizational and multitasking skills.
• Clear written and verbal communication; comfortable with leadership, vendors, and staff at all levels.
• Proficiency in Microsoft Office particularly calendar and spreadsheet tools.
• Prior internship, co-op, or part-time experience in an office setting preferred.

Responsibilities

• Keep the office running smoothly: supplies, pantry, mail, shared spaces, and equipment stocked, organized, and operational
• Coordinate with IT, Facilities, and building management to resolve maintenance and workplace issues
• Manage vendor relationships for office supplies, catering, and services; flag cost-saving opportunities
• Support Leadership Team scheduling, meeting logistics, conference room bookings, catering, and action item tracking
• Assist with travel arrangements and itineraries for Leadership Team members as needed
• Track invoices, expense reconciliations, and vendor payments
• Support Legal by filing contract requests and tracking status to ensure timely turnaround
• Support HR with onboarding/offboarding logistics, workspace setup, and candidate interview coordination
• Plan and execute employee events, celebrations, all-hands meetings, and engagement activities end-to-end
• Assist with internal communications, company announcements, and cross-functional event coordination
• Serve as a go-to resource for employees, visitors, and vendors
• Take on ad hoc projects across teams based on business need and bandwidth

Skills

Organizational skills

Written and verbal communication

Education

Bachelor’s program in Business, Finance, Accounting, Operations or related field

Tools

Microsoft Office

Job description

What if… you could join an organization that creates, resources, and builds life sciences companies that invent breakthrough technologies in order to transform health care and sustainability?

Metaphore Biotechnologies is harnessing the power of mimicry to make previously intractable drug targets accessible and unlock breakthroughs that outperform today’s drugs for maximum patient impact. The company’s MIMiC™ platform is a computationally driven bioplatform designing new therapeutics where function, specificity, and selectivity are programmable.

Metaphore Biotechnologies is a product of Flagship Pioneering’s venture creation engine, which has also given rise to companies such as Moderna Therapeutics (NASDAQ: MRNA), Editas Medicine (NASDAQ: EDIT), Omega Therapeutics (NASDAQ: OMGA), Seres Therapeutics (NASDAQ: MCRB), and Indigo Agriculture. Since its launch in 2000, Flagship has applied its unique hypothesis-driven innovation process to originate and foster more than 100 scientific ventures. In 2021, Flagship Pioneering was ranked 12th globally on Fortune’s “Change the World” list, an annual ranking of companies that have made a positive social and environmental impact through activities that are part of their core business strategies.

Responsibilities

• Keep the office running smoothly: supplies, pantry, mail, shared spaces, and equipment stocked, organized, and operational
• Coordinate with IT, Facilities, and building management to resolve maintenance and workplace issues
• Manage vendor relationships for office supplies, catering, and services; flag cost-saving opportunities
• Support Leadership Team scheduling, meeting logistics, conference room bookings, catering, and action item tracking
• Assist with travel arrangements and itineraries for Leadership Team members as needed
• Track invoices, expense reconciliations, and vendor payments
• Support Legal by filing contract requests and tracking status to ensure timely turnaround
• Support HR with onboarding/offboarding logistics, workspace setup, and candidate interview coordination
• Plan and execute employee events, celebrations, all-hands meetings, and engagement activities end-to-end
• Assist with internal communications, company announcements, and cross-functional event coordination
• Serve as a go-to resource for employees, visitors, and vendors
• Take on ad hoc projects across teams based on business need and bandwidth

Education

• Currently enrolled in a Bachelor’s program in Business, Finance, Accounting, Operations, or a related field
• Coursework in accounting, financial analysis, or business operations is a plus

Skills & Experience

• Strong organizational and multitasking skills; able to manage competing priorities
• Clear written and verbal communication; comfortable with leadership, vendors, and staff at all levels
• Proficiency in Microsoft Office particularly calendar and spreadsheet tools
• Prior internship,co-op, or part-time experience in an office or administrative setting preferred

Familiarity with expense tracking, invoicing, or budgeting tools a plus

Ability to organize meetings and employee events from planning through execution

What We’re Looking For

• High ownership, follows through without being reminded
• Discrete with confidential information
• Warm, professional presence; enjoys being a go-to resource
• Comfortable with ambiguity and shifting priorities in a fast-paced environment

Flagship Pioneering and our ecosystem companies are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Recruitment & Staffing Agencies : Flagship Pioneering and its affiliated Flagship Lab companies (collectively, “FSP”) do not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to FSP or its employees is strictly prohibited unless contacted directly by Flagship Pioneering’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of FSP, and FSP will not owe any referral or other fees with respect thereto.

The pay range for this role is $25 - $35 per hour. This role is a short-term engagement that is not eligible for health and welfare benefits. Retirement benefits may be available after completing a set number of hours. Compensation and benefits information is based on Metaphore Biotechnologies, Inc.’s good faith estimate as of the date of publication and may be modified in the future.

Privacy Notice for Applicants: When you apply for a role at Flagship Pioneering, we collect and use personal information you provide (such as your name, contact details, work history, and application materials) to evaluate your application, communicate with you, and comply with legal obligations. Your application data is processed through Greenhouse, our applicant tracking system, and may also be reviewed using AI-assisted screening tools. We do not sell your personal information. California residents have rights under the CCPA/CPRA including to know, delete, and opt out of the sharing of their personal information. If you are located in the EU or UK, we process your data under GDPR and you have rights to access, rectify, and erase your data. To exercise your rights or for questions, contact [e-mail].