Merchandiser Assistant I

scoularcareers; Overland Park (KS); On-site; USD 42,000 - 52,000; Full time

Job summary

Scoular seeks a Merchandiser Assistant I in Overland Park, KS to manage accounts payable processes, vendor relations and daily cash activities. The role emphasizes accuracy, organization, and customer-focused problem solving in a busy trading environment.

You will support merchandisers, handle invoice workflows, reconciliations, and collaborate with the finance team to ensure compliance with company policies.

Qualifications

• High school diploma or GED.
• Detail-oriented and able to perform repetitive tasks accurately.
• Strong mathematical and analytical ability.
• Ability to organize and prioritize multiple tasks.
• Customer-centric, self-motivated, problem solver.
• Proficiency in MS Office.

Responsibilities

• Process freight payments/ticket upload or creation daily.
• Process final settlements in a timely manner.
• Process daily cash receipts and follow up on outstanding receivables and unapplied cash.
• Assist merchandisers and customers with accounting questions.
• Develop understanding of the business to identify issues and provide feedback to traders.
• Occasionally assist merchandisers in freight/logistical issues.
• Collaborate with internal/external customers to solve problems.
• Maintain organized digital filing system per record retention policy.
• Monthly reconciliation of inventories.
• Review reports (Accounts Receivable/Payable, Freight Analysis) and identify actionable items.
• Collaborate with Assistant Controller to ensure procedures are followed.
• Partner with internal teams to support technology enhancements.

Skills

Mathematical ability

Analytical ability

MS Office

Detail-oriented

Task prioritization

Customer-centric

Problem solving

Education

High school diploma or GED

Tools

MS Office

Microsoft Suite

Job description

The Merchandiser Assistant I has primary responsibility for proper control procedures including accounts payable and all company and division policies and procedures. Merchandiser Assistants manage payables in a systematic and timely fashion also allowing for maximum use of credit terms with vendors. This position’s main duties include vendor management related to A/P including settlement reconciliation, invoice management and serves as the primary communications contact on any related issues. This is a customer facing role, so customer service and relationship development is critical to overall success.

• Responsible for effectively performing assigned accounting tasks relating to the trade unit(s) in an efficient manner including but not limited to: Process freight payments/ticket upload or creation daily. Process final settlements in a timely manner. Process daily cash receipts and follow up on outstanding receivables and unapplied cash.
• Assist merchandisers and customers with accounting questions.
• Develop a basic understanding of our business to identify potential issues or opportunities and provide useful feedback to the traders.
• Occasionally assist merchandisers in freight/logistical issues.
• Work with both internal and external customers to proactively identify and solve problems that may arise.
• Maintains an organized digital filing system meeting our record retention policy which includes invoices, contracts, reports and payment receipts.
• Monthly reconciliation of inventories.
• Review reports including Accounts Receivable, Accounts Payable, Freight Analysis and other miscellaneous reports on a daily/weekly basis and identify actionable items and resolve. Develop a basic understanding of our business to identify potential issues or opportunities and provide useful feedback to the Merchandisers.
• Collaborates with Assistant Controller to ensure procedures/policies are followed. Required to report all perceived control policy and procedure concerns to the Assistant Controller.
• Partner with internal teams to support and promote technology enhancements.

• High school diploma or GED
• Ability to perform repetitive tasks accurately and completely
• Detail-oriented
• Ability to organize and prioritize multiple tasks
• Strong mathematical and analytical ability
• Customer-centric, self-motivated, problem solver
• Proficiency in MS Office

Preferred

• Intermediate understanding of accounts payable and accounts receivable principles and procedures
• Proficiency with Microsoft Suite, along with desire to learn new programs