Merchandise Coordinator

Chasepro Talent; United States; Remote; USD 10,000 - 60,000; Part time

Job summary

Join a dynamic team as an Admin Assistant (Merch Coordinator) in a remote role that supports internal teams and ensures smooth merchandise logistics. This position involves managing orders, coordinating with vendors, and tracking shipments while providing excellent service to stakeholders. With a focus on organization and attention to detail, you'll play a crucial role in facilitating merchandise operations. This part-time opportunity offers flexibility and the chance to work with a renowned team, making it an exciting prospect for those looking to grow in an administrative capacity.

Qualifications

• 2-4 years of administrative or coordination experience required.
• Familiarity with merchandise coordination or inventory management is a plus.

Responsibilities

• Act as primary contact for merchandise inquiries and internal orders.
• Monitor service desk for order requests and maintain order records.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Cross-Functional Collaboration

Education

High School Diploma or GED

Tools

Jira

Order Management Systems

Job description

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Base pay range

$17.00/hr - $25.00/hr

Job Title: Admin Assistant (Merch Coordinator)

Location: Remote (Team Anywhere)

Duration: 12 months

Schedule: Part-Time (3 hours/day, ~12 hours/week)

Pay Rate: $17–$25/hour

Position Summary

This role supports internal teams and the Williams Racing (AWR) team by coordinating merchandise orders. The ideal candidate will be the main point of contact for merchandise-related inquiries, manage order logistics, and ensure smooth communication and timely delivery of goods.

Key Responsibilities

• Act as the primary point of contact for AWR merchandise inquiries and internal orders.
• Place and strategize orders, including working with Direct Mail vendors as needed.
• Monitor the service desk for order requests, ensuring only authorized personnel place orders.
• Keep an up-to-date record of all orders and provide tracking information upon request.
• Assist in customs clearance, ensuring proper documentation and import tax payments.
• Use corporate credit cards for purchases and manage related reimbursements.
• Join weekly calls with the AWR team to discuss shipments and upcoming orders.
• Track and manage invoices, ensuring accurate routing and resolution of discrepancies.

Required Skills & Experience

• Education: High School diploma or GED required
• Experience: 2–4 years of administrative or coordination experience
• Preferred: Experience working with executives

Top Technical Skills

• Familiarity with Jira
• Experience with order management systems/service desks

Top Soft Skills

• Strong organizational skills
• High attention to detail

Top 3 Must-Haves

• Ability to work with cross-functional internal and external stakeholders

Nice-to-Have

• Familiarity with merchandise coordination or inventory management

Interview Process

• Opportunity to work with the Williams Racing team
• Flexible remote work arrangement (Team Anywhere model)

Seniority level

• Mid-Senior level

Employment type

• Part-time

Job function

• Administrative
• Industries: Retail Apparel and Fashion, Wholesale Apparel and Sewing Supplies, and Apparel Manufacturing

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