Merchandise Coordinator

Hottopic; California (MO); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Hot Topic is seeking an organized Merchandise Coordinator to support the Buying team with administrative tasks, sample tracking, and PO processing to keep orders moving with vendors and the DC. The role is hybrid, based at our Southern California HQ, and requires strong Excel skills, solid time management, and a collaborative, team‑oriented approach to meet campaign deadlines.

A passion for pop culture and fashion trends helps you contribute to accurate pricing, updates, and successful product

Qualifications

• Associate's Degree or equivalent work experience required.
• Strong analytical and numeric abilities with Excel.
• Ability to prioritize and manage multiple projects with deadlines.
• Respond promptly and thoroughly to customer requests.
• Excellent verbal and written communication; team oriented.
• Proactive problem solving and accountability.
• Passion for pop culture and fashion trends.

Responsibilities

• Process, turn in, and track all top samples for the website
• Coordinate samples and meet deadlines for campaigns and mailers
• Process Purchase Orders
• Input and reconcile store price changes
• Update POs when necessary (dates, prices, descriptions)
• Follow up on incoming and late orders
• Set up and assist in meetings with vendors
• Perform other assigned duties

Skills

Analytical skills

Time management

Communication

Teamwork

Customer focus

Problem solving

Education

Associate's degree

Tools

Microsoft Excel

Job description

We're looking for an organized and collaborative Merchandise Coordinator who is ready to kick start their Buying career! This role will provide administrative support to the Buyer and Assistant Buyer as well as communicate and follow up with the DC and vendors to track orders in progress.

This position operates on a hybrid schedule of three days in our HQ office in Southern California.

Responsibilities

• Process, turn in, and track all top samples for the website
• Coordinate samples and meet deadlines for all campaign launches and mailers
• Process Purchase Orders
• Input and reconcile store price changes
• Update all POs when necessary (date changes, price changes, description updates, etc.)
• Follow up on incoming and late orders
• Set up and assist in meetings with vendors
• Perform other assigned duties

Qualifications

• Associate’s Degree or equivalent work experience preferred
• Deep analytical skills and quantitative abilities; comfortable crunching numbers and using Microsoft Excel
• Ability to successfully prioritize and complete projects with effective time‑management skills
• Dedication to meeting requirements of internal and external customers, responding to all customer requests promptly and thoroughly
• Strong communication skills, including the ability to work in a team environment, give honest, direct feedback, and is a solid verbal and written communicator
• Accountable for results, proactive in addressing obstacles, and looks for ways to resolve problems and issues
• Strong knowledge of pop culture and fashion trends with a passion for our product
• Positive team player who values camaraderie and teamwork

Our company participates in E-Verify.