Memorial Counseling Assistant

Forest Lawn; Long Beach (CA); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Excellent benefits

Job summary

Forest Lawn in Long Beach, CA seeks an attentive Administrative/Clerical professional to support memorial arrangements and client communications. You will handle orders, documents, and pricing inquiries with empathy and accuracy.

Requirements include a high school diploma or GED and 3 years of customer service experience, plus proficiency in Microsoft Office and HMIS. Weekend availability and professional attire are expected in this role.

Qualifications

• High school diploma or GED and three years of customer service experience or equivalent.
• Three years of customer service experience.
• Strong organizational skills, ability to multi-task, and excellent oral and written communication skills.
• Proficient with Microsoft Word, Excel, PowerPoint, Outlook and operating a PC.
• Able to become proficient in MA System and HMIS.
• Maintain regular attendance and punctuality; weekends and holidays may be required.
• Maintain confidentiality of all material and data.
• Dress professionally and adhere to Forest Lawn dress code.

Responsibilities

• Provide professional demeanor in all interactions.
• Process, follow up and confirm special orders (keepsake jewelry, caskets, engraving, urns, memorial items).
• Coordinate with families and vendors; process paperwork and payments.
• Obtain and confirm memorialization photos for posters or portraits.
• Complete Memorial Counseling paperwork and requisitions; work with departments and vendors.
• Respond to funeral prices inquiries via multiple channels accurately and promptly.
• Meet with families during memorial arrangements; update orders as needed.
• Assist Memorial Counseling Secretary and other departments as needed.

Skills

Customer service

Multitasking

Communication

Typing 50 WPM

PC literacy

Dress professionally

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

MA System

HMIS

Job description

• Base Pay $28.00 - $35.00 / Hour
• Job Category Administrative and Clerical
• Required Degree High school

What You'll Be Doing

• Professional demeanor, appearance and attitude are required in this position.
• Process, follow up and confirm all special orders of products such as, but not limited to keepsake jewelry, special casket, casket engraving, casket corners, ordering webcasts, urns with and with out engraving, flag cases, arranging for military honors, special memory folders, outside church confirmation, special vaults, and coordinating with celebrants, follow up on pending contract payments, processing add-ons to contracts and completing follow up calls.
• Obtain and confirm pictures that will be used for posters, portraits, and/or other memorialization items. May include completing arrangement process with client family.
• Process Memorial Counseling paperwork, process requisitions, work with outside vendors, Purchasing department, Merchandising department, and other support functions
• Accurately complete all orders, forms and related paperwork required for the arrangement process, contract agreement, and funeral service. All paperwork is to be completed expediently and submitted by designated due date.
• Must have thorough knowledge of current Forest Lawn commodities, services, pricing, history, policies, and procedures.
• Respond to inquiries regarding funeral prices via telephone, in person, fax machine, e-mail, or mail in an accurate and expedient manner.
• Ability to address client family concerns with compassion and empathy in a timely manner. Seek guidance as needed.
• Follow up with client families regarding any pending orders or changes. Update as needed. Will meet with families if additional products or services are requested.
• Meet with client families during the memorial arrangements appointment as needed.
• Assist Memorial Counseling Secretary and other departments as needed in a professional manner.
• Ability to work at other locations as needed.

Requirements

• High school diploma or general education degree (GED); and three years of customer service experience and/or training; or equivalent combination of education and experience. Previous sales experience a plus.
• Three years of customer service experience.
• Strong organizational skills, ability to multi-task, and excellent oral and written communication skills.
• Ability to convey a respectful and empathetic demeanor to client families.
• Proficient with Microsoft Word, Excel, Power Point, Outlook and operating a PC.
• Ability to become proficient in specialized systems such as the MA System and HMIS.
• Maintain regular attendance and punctuality.
• Be available to work weekends and holidays.
• Maintain confidentiality of all material and data.
• Must dress professionally and adhere to the Forest Lawn dress code.
• Ability to type 50 WPM.

Forest Lawn takes pride in offering an excellent benefits package to our employees, which taken as a whole, leads our industry and is competitive with the benefits in just about any other industry.

Prior to beginning employment, all job applicants who receive a job offer will be required to voluntarily submit to a drug screening test conducted by a laboratory designated by Forest Lawn. The drug screening method is a hair collection test that will detect the use of illegal drugs within the past 90 days . A positive drug test may result in the withdrawal of the job offer.

E-Verify Statement

Forest Lawn has registered to participate in the federal government's E-Verify program. With E- Verify we are able to confirm the employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. With respect to new hires, the E-Verify process is completed in conjunction with a new hire's completion of the Form I-9, Employment Eligibility Verification upon commencement of employment. E-Verify is not used as a tool to pre-screen candidates.

Fair Chance Initiative for Hiring Ordinance

Forest Lawn will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for hiring ordinance.

Summary

Forest Lawn has always attracted unique and exceptional individuals; those who aren’t satisfied with simply building a career, but want to go home at the end of the day knowing they’ve made a profound and positive difference in people’s lives.