Membership Coordinator

Computer History Museum; Mountain View (CA); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Fully sponsored Medical, dental, and視s

Health Savings Accounts (HSA) with 1:1

403(b) retirement plan with employer-m

Fully sponsored Life and Disability

Employee Discounts in museum store and

Job summary

Computer History Museum is seeking a Membership Coordinator to support membership stewardship, events, and data operations within the Development Department. The role coordinates donor communications, data preparation, and project tracking, while providing administrative support to the Chief Development Officer and team.

The position emphasizes highly organized calendar management, accurate data handling, and collaboration across Development activities, including events and reporting.

Qualifications

• 2+ years in administrative, coordinator, project support, or similar role.
• Experience managing multiple priorities, deadlines and administrative responsibilities.
• Experience with donor databases and tracking software (Salesforce or similar).
• Experience with spreadsheets and data cleaning, manipulation, formatting for communications or reporting.

Responsibilities

• Coordinate printing and mailing of bi-weekly donor acknowledgement letters.
• Prepare and coordinate monthly pledge reminders.
• Coordinate annual donor tax receipt distribution.
• Provide day-of coordination and support for Development events (Annual Core Appreciation, Annual President's Lunch, quarterly Membership Receptions).
• Review and manipulate data exports and spreadsheets for donor and member communications, acknowledgements and reporting.
• Maintain the development annual project plan in Airtable and track deadlines.
• Manage the CDO’s calendar, create department purchase orders, and perform monthly credit card reconciliation.
• Track notes and action items from meetings and provide administrative support to the Development team.

Skills

Communication

Organization

Deadline management

Problem solving

Data entry

Tools

Salesforce

Airtable

Excel/Sheets

Job description

The Membership Coordinator provides coordination and operational support to the Development Department, helping ensure the systems, processes, and day-to-day activities that support membership and fundraising efforts run effectively.

The role supports membership stewardship and events, data preparation and verification, project coordination, and department administration. The Membership Coordinator maintains the Development Annual Project Plan and tracks deadlines and follow-up across the team, prepares and verifies donor and member data for communications and reporting, and provides administrative support to the Chief Development Officer and broader Development team.

Responsibilities

Membership Stewardship & Events

• Coordinate printing and mailing of bi-weekly donor acknowledgement letters.
• Prepare and coordinate monthly pledge reminders.
• Coordinate annual donor tax receipt distribution.
• Provide additional membership and donor stewardship support as needed.
• Provide day-of coordination and support for Development events, including Annual Core Appreciation, Annual President's Lunch, and quarterly Membership Receptions.
• Coordinate Development event details and follow-up as assigned.

Membership Data Support

• Review and manipulate data exports and spreadsheets for donor and member communications, acknowledgements, reporting, events, and other Development activities.
• Clean and format spreadsheets according to the requirements of each communication or project.
• Identify missing, inaccurate, or inconsistent data and submit data service requests/tickets for corrections.

Development Project Coordination

• Maintain the development annual project plan in Airtable, ensuring projects, responsibilities, deadlines, and deliverables are accurately captured.
• Track upcoming deadlines and follow up with team members to help ensure work is completed on time.
• Support ongoing department workflows and project tracking.

Department & Administrative Support

• Manage the CDO’s calendar, ensuring alignment with key events, meetings, and deadlines.
• Create department purchase orders as needed.
• Complete monthly credit card reconciliation for the CDO.
• Track notes, action items, and follow-up from prospect and Development meetings.
• Provide administrative and coordination support to the Development team as needed.
• Organization & Coordination: Highly organized and able to manage schedules, deadlines, and administrative responsibilities simultaneously.
• Administrative Support: Anticipates needs, follows through on requests, and handles routine administrative responsibilities efficiently.
• Project & Deadline Management: Able to maintain project plans, track deliverables and deadlines, follow up with team members, and help keep department work moving forward.
• Attention to Detail & Accuracy: Demonstrates strong attention to detail when working with donor information, correspondence, acknowledgements, pledge reminders, financial documentation, calendars, and other Development records.

Qualifications and Skills

Education & Experience

• 2+ years of experience in an administrative, coordinator, project support, or similar role
• Demonstrated experience managing multiple priorities, deadlines, and administrative responsibilities.

Technical Skills

• Experience managing donor databases and tracking software (Salesforce or similar).
• Experience working with spreadsheets and data, including reviewing, cleaning, manipulating, and formatting information for communications, reporting, or other business needs.
• Proficiency with project management tools, particularly Airtable.
• Experience with standard office equipment, including multi-function printers, scanners and mailing systems.
• Ability to learn and work effectively in project management and other department systems.

Core Skills

• Excellent verbal and written communication skills, with a high attention to detail.
• Strong organizational and time management abilities to manage multiple priorities and deadlines.
• Problem-solving skills, with the ability to anticipate needs and proactively address issues.

Preferred:

• Experience supporting a nonprofit development, fundraising, membership, or advancement team.
• Experience working with donor or member information and Development-related processes.
• Experience providing administrative support to a senior leader.

Work Arrangement

This is a full-time, 40-hour-per-week hybrid position. Employees are expected to work onsite in alignment with CHM's hybrid work expectations of 1 to 2 days onsite for Development events, meetings, and other department needs. The position requires flexibility to work occasional evenings and weekends as needed.

• Fully sponsored Medical, dental, and vision benefits
• Partially sponsored Health dependent costs
• Health Savings Accounts (HSA) with employer contributions
• 403(b) retirement plan with 1:1 employer matching
• Fully sponsored Life and Disability Insurance
• Employee Discounts in museum store and onsite café

About CHM

At the Computer History Museum our mission is to decode technology—its computing past, digital present, and future impact on humanity. From the heart of Silicon Valley, we share insights from our research, our events, and our incomparable collection of computing artifacts and oral histories to convene, inform, and empower people to shape a better future.

At CHM, we believe that diversity and inclusion among our teammates is critical to our success. We provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, we will provide reasonable accommodations for qualified individuals with disabilities.

Our Values

At CHM, we strive to create a culture that is collaborative, caring, and fun, where we hold ourselves accountable, look for the best in each other, and learn together. These are our values: integrity, inclusiveness, innovation, communication, curiosity.