Member & Parent Coordinator

@ Boys & Girls Clubs of Acadiana; Lake Charles (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

A community service organization in Lake Charles is seeking a Member and Parent Coordinator responsible for managing front desk operations, enrollment, tracking attendance, and providing support to families and members. The ideal candidate will have a high school diploma, two years of related experience, and strong communication and organizational skills. This role includes numerous responsibilities such as data collection, member engagement, and participation in events. It offers the opportunity to be a positive influence in the community.

Qualifications

• Two years’ related experience working with youth/family oriented agencies.
• Demonstrated ability and interest in working with youth.
• Must exhibit excellent interpersonal and organizational skills with attention to detail.
• Must exhibit excellent interpersonal and organizational skills with attention to detail.
• Strong communication skills, both oral and written.
• Skilled in Microsoft Office products and database management.
• Must be able to demonstrate the Boys & Girls Clubs of Acadiana programs and philosophy.

Responsibilities

• Manage all aspects of front desk operations.
• Provide service to members, parents, and the community.
• Collect and process membership fees and attendance.
• Update membership registrations/information in the Vision Member Tracking system.
• Communicate with appropriate staff about any pertinent information included on member application (i.e. allergies, behavioral issues, medication needs, etc.).
• Greet members warmly as they arrive; enter member attendance each day.
• Ensure phones are answered, transferring calls and/or taking and delivering messages when necessary; check messages regularly and return calls as soon as possible, preferably same day.

Skills

Excellent interpersonal skills

Organizational skills

Communication skills

Experience with youth

Detail-oriented

Microsoft Office proficiency

Database management

Education

High School Diploma or equivalent

Tools

Microsoft Office

Vision Member Tracking system

Job description

Member and Parent Coordinator

Reports to: Unit Director

Primary Function

The Member and Parent Coordinator is responsible for providing the highest quality of service to members, parents, volunteers and the community. He/She manages the front desk operations including membership enrollment, tracking member attendance, collection and processing of fees, assisting with Club tours, providing information to parents, submitting financial and attendance reports.

Key Roles

• Manage all aspects of the front desk including ensuring front desk policies and procedures are followed
• Cordially greet and assist all members, parents, volunteers, staff and community members who enter the building
• Create a positive and friendly environment where everyone feels welcome
• Update membership registrations/ information in the Vision Member Tracking system
• Communicate with appropriate staff about any pertinent information included on member application (i.e. allergies, behavioral issues, medication needs, etc.)
• Greet members warmly as they arrive; enter member attendance each day
• Ensure phones are answered, transferring calls and/or taking and delivering messages when necessary; check messages regularly and return calls as soon as possible, preferably same day
• Collect and record all fee payments
• Promote member enrollment; ensure Member database is updated and complete
• Assist Unit Director with logging all member discipline/incident reports
• Assist Unit Director in reconciling cash with Vision reports and provide to Controller on a timely basis
• Provide attendance and other member-related data to administration as requested
• Communicate with members and parents on a regular basis, including providing information about upcoming events, programs, community assistance organizations, etc.
• Be a liaison between Club staff/leadership and the schools/other Club partners with staff and leadership as needed
• Attend staff meetings as scheduled
• Contact the Vice President of Operations if there is an emergency, particularly if emergency personnel (fire, police, EMT, etc.) are called
• Assist with establishing building safety procedures and training staff and members on them as needed
• Assist with membership recruitment and Club tours
• Other duties as assigned

Additional Responsibilities

1. May be assigned special projects by the Unit Director.
2. Must participate in the after school pick up program if necessary.
3. Must assist with the outreach of new members.

Relationships

Internal: Maintains close daily contact with Club staff and supervisor to receive/provide information, discuss issues, explain guidelines/instructions.

External: Maintain contact with members, families and the general public to give and obtain information, either in response to inquiries or as instructed by supervisor.

Skills/Knowledge Required

• High School Diploma or equivalent.
• Two years’ related experience working with youth/family oriented agencies.
• Demonstrated ability and interest in working with youth.
• Must exhibit excellent interpersonal and organizational skills with attention to detail.
• Strong communication skills, both oral and written.
• Skilled in Microsoft Office products and database management.
• Must be able to demonstrate the Boys & Girls Clubs of Acadiana programs and philosophy.