Meetings & Events Logistics Coordinator

Society-of-Interventional-Radiolog; Fair Oaks (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

The Society of Interventional Radiology (SIR) is seeking a Meetings Associate to coordinate day-to-day operational logistics for standalone conferences and multi-day medical meetings. You will support the logistics team, manage travel and expenses, and ensure on-site execution from pre-planning through closeout in Fairfax, VA.

The role requires 3+ years in meeting logistics, a Bachelor’s degree or equivalent experience, and strong organizational and communication skills.

Qualifications

• Bachelor’s degree or 4 years of relevant work experience preferred.
• 3+ years of meeting and event logistics experience.
• Experience with multi-day conferences or association meetings preferred.
• Knowledge of project management principles.
• Experience using Trello or similar project management tools.

Responsibilities

• Plans and implements all aspects of conferences and events from pre-planning to post-event follow-up.
• Manages shipping, packing, printing, and inventory for conferences and events.
• Uses dashboards to track tasks and reports status to the Manager of Logistics.
• Coordinates travel, lodging, and expenses for attendees per policy and budget.
• Reviews invoices and allocates costs to appropriate cost centers.
• Processes space requests and coordinates with partners and external groups.
• Serves as liaison to external groups hosting meetings with SIR.

Skills

Excellent communication

Organizational skills

Time management

Microsoft Office

Zoom webinar

Education

Bachelor’s degree or 4 years experience

Tools

Microsoft Office Suite

Trello

Association software

Zoom

Job description

The Society of Interventional Radiology (SIR) is seeking a Meetings Associate to coordinate day-to-day operational logistics for standalone conferences and multi-day medical meetings. You will support the logistics team, manage travel and expenses, and ensure on-site execution from pre-planning through closeout in Fairfax, VA.

The role requires 3+ years in meeting logistics, a Bachelor’s degree or equivalent experience, and strong organizational and communication skills.