Meetings & Events Coordinator

Montage International; Healdsburg (CA); On-site; USD 3,995,000 - 4,408,000; Full time

Job summary

Montage International is seeking an administrative professional to support hotel operations and guest services. The role requires clerical proficiency, calendar coordination, and collaboration with multiple departments to ensure seamless communications.

Ideal candidates will have 2+ years in hospitality admin, strong customer service, and solid MS Office/Outlook skills; Opera experience is a plus. This position emphasizes accuracy, discretion, and a proactive work style.

Qualifications

• High School Diploma or equivalent; Bachelor's preferred.
• 2+ years in an administrative role in upscale hotel.
• Strong customer service and communication skills.
• Intermediate Microsoft Office; Word, Excel, PowerPoint, and Outlook.
• Opera experience preferred.

Responsibilities

• Perform clerical duties: typing, filing, emailing, answering and responding to telephone calls and messages.
• Coordinating meetings and recording minutes.
• Scheduling travel arrangements when needed.
• Preparing departmental communication pieces.
• Assisting in menu design and production for weekly, seasonal, and annual features.
• Coordinating and maintaining vendor/supplier information.
• Ordering office supplies and ensuring that the department is adequately stocked.
• Entering data for select invoices and products.
• Assisting in recruiting, scheduling interviews, and training for new hires.
• Supporting the department with time management on execution of projects.
• Unifying and maintaining all internal documents.
• Responding to visitor and guest requests, questions, and concerns.
• Facilitating resolution when possible or referring individuals to the appropriate manager.
• Ensuring all office equipment, printers, and phones are maintained and fully functional.

Skills

Customer service

Verbal communication

Written communication

Multitasking

Education

High School Diploma

Bachelor's degree preferred

Tools

Microsoft Office

Opera

Job description

Job Description SUMMARY

Live Your Passion. Add Your Magic. At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application. We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes. At Montage Hotels & Resorts and Pendry Hotels, we're committed to delivering extraordinary, personalized and authentic experiences. How we get there is by empowering our associates to think creatively. Grow their talents. Encourage them to have fun. And allow them to follow their passion in creating moments guests will long remember. At Montage and Pendry, opportunities for career growth are bountiful, and training programs are open to those seeking advancement. We encourage all of our associates to continuously learn and grow. Working at Montage and Pendry is more than a job; it's a way of life.

ESSENTIAL FUNCTIONS

• Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages
• Coordinating meetings and recording minutes
• Scheduling travel arrangements when needed
• Preparing departmental communication pieces
• Assisting in menu design and production for weekly, seasonal, and annual features
• Coordinating and maintaining vendor/supplier information
• Ordering office supplies and ensuring that the department is adequately stocked
• Entering data for select invoices and products
• Assisting in recruiting, scheduling interviews, and training for new hires
• Supporting the department with time management on execution of projects
• Unifying and maintaining all internal documents
• Responding to visitor and guest requests, questions, and concerns
• Facilitating resolution when possible or referring individuals to the appropriate manager
• Ensuring all office equipment, printers, and phones are maintained and fully functional

QUALIFICATIONS

• High School Diploma or equivalent is required, Bachelor's Degree preferred
• Two (2) plus years' experience in an administrative role within an upscale hotel
• Strong customer service skills
• Must have intermediate skills with Microsoft Office products; Word, Excel, PowerPoint, and Outlook, Opera preferred
• Excellent verbal and written communication skills required
• Knowledge of hotel food and beverage operations preferred

PHYSICAL REQUIREMENTS

Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 15-40 lbs. on a regular and continuing basis. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

The pay scale* for this position is $29.06 *The pay scale is the base salary or hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

At Montage Hotels & Resorts and Pendry Hotels, we're committed to delivering extraordinary, personalized and authentic experiences. How we get there is by empowering our associates to think creatively. Grow their talents. Encourage them to have fun. And allow them to follow their passion in creating moments guests will long remember. At Montage and Pendry, opportunities for career growth are bountiful, and training programs are open to those seeking advancement. We encourage all of our associates to continuously learn and grow. Working at Montage and Pendry is more than a job; it's a way of life.

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