Meetings and Events Intern (Fall 2026 Start)

Cvent; Tysons (VA); On-site; USD 31,000 - 36,000; Full time

Job summary

Cvent is seeking a Meetings & Events Intern to support planning and execution across hosted conferences, internal events, tradeshows, and seminars. You’ll collaborate with event professionals, marketers, and cross-functional teams to deliver organized, engaging experiences while building core event operations skills.

This paid internship offers coaching from experienced professionals and potential for a recommendation letter.

Qualifications

• Pursuing a bachelor’s degree with graduation around May 2027 and good academic standing.
• Strong organizational and communication abilities with attention to detail.
• Comfort with virtual and hybrid events and learning new tools.

Responsibilities

• Own defined event-design and planning workstreams from brief through delivery with guidance from the Meetings & Events Team.
• Coordinate planning and execution for Cvent CONNECT, including speaker management and session logistics.
• Plan and execute components of internal company events, both virtual and in-person.
• Create and maintain event timelines, trackers, and status updates for stakeholders.
• Coordinate event technology logistics including registration, attendee tracking, and basic streaming support.
• Assist with budgets, invoices, and expense tracking; support reconciliations.
• Support trade shows and seminars logistics and shipping of materials.
• Contribute to operations projects to improve processes and asset management.
• Be a dependable day-to-day partner, surfacing issues early and following through on commitments.
• Identify risks early and communicate changes clearly, offering options when plans shift.

Skills

Organizational skills

Communication skills

Time management

Proactive problem solving

Microsoft Office

Zoom

Education

Bachelor’s degree in marketing/ hospitality/ communications/ business

Tools

Microsoft Office Suite

Zoom

Job description

Cvent is a leading meetings, events, and hospitality technology provider with more

than 5,500+ employees and ~30,000 customers worldwide, including 60% of the Fortune 500. Founded in 1999, Cvent delivers a comprehensive event marketing and management platform for marketers and event professionals and offers software solutions to hotels, special event venues and destinations to help them grow their group/MICE and corporate travel business. Our technology brings millions of people together at events around the world. In short, we’re transforming the meetings and events industry through innovative technology that powers the

human connection.

The DNA of Cvent is our people, and our culture has an emphasis on fostering intrapreneurship - a system that encourages Cventers to think and act like individual entrepreneurs and empowers them to take action, embrace risk, and make decisions as if they had founded the company themselves. At Cvent, we value the diverse perspectives that each individual brings. Whether working with a team of colleagues or with clients, we ensure that we foster a culture that celebrates

differences and builds on shared connections.

Cvent is looking for a full-time college student to support our Meetings & Events Team. The ideal candidate will assist in the day-to-day operations and support the Meetings & Events Team as a whole. We are looking for a career-driven individual. The candidate must be able to learn quickly, think on their feet, and take initiative to assist the Meetings & Events Team. This internship is a great way to gain experience in a fast-paced business environment with an extremely reputable company. With coaching from experienced event professionals, you’ll learn how events come together while building the judgment, communication, event and project-management skills needed for a full‑time job in the Events or Marketing industry.

Assuming the job is performed to the standards that are expected, Cvent will provide a letter of recommendation to future employers. This is a paid internship. We will complete any required documentation or paperwork to earn internship credit for school.

Role Overview

As our Meetings & Events Intern, you’ll coordinate assigned planning and execution workstreams across hosted conferences, internal events, tradeshows, and seminars. You’ll take ownership of defined deliverables, keep details moving, and partner with event professionals, marketers, and cross‑functional stakeholders to deliver organized, engaging experiences.

This internship is a strong fit for someone who can manage multiple priorities, communicate clearly, and turn plans into action in a fast‑paced environment. You’ll bring a practical, hands‑on approach to event operations while building expertise across the event lifecycle.

This is a paid internship. Cvent will partner with your school to complete any required documentation for academic credit and, assuming strong performance, can provide a recommendation letter to support future career opportunities.

What You’ll Do

• Own defined event-design and planning workstreams from brief through delivery, with guidance from the Meetings & Events Team.
• Coordinate assigned planning and execution workstreams for Cvent’s flagship conference, Cvent CONNECT, including speaker management, session logistics, schedules, and attendee experience support.
• Plan and execute assigned components of internal company events, including virtual, hybrid, and in‑person programs, department initiatives, and team engagement events.
• Create and / or maintain event timelines, task trackers, documentation, and status updates so stakeholders understand priorities, dependencies, and next steps.
• Coordinate event technology logistics for select programs, including registration setup, attendee tracking, basic video and streaming support, reporting, and pre‑and post‑event evaluations.
• Solicit, received and track event invoices, expenses, and budget details; support timely reconciliation and expedite discrepancies or risks to the appropriate team member.
• Assist with trade show and seminar logistics, including calendar management, shipping event materials, and tracking deliveries and returns as needed.
• Contribute to event operations projects that improve processes, simplify recurring work, and strengthen inventory and asset management.
• Serve as a dependable day‑to‑day partner for assigned tasks, responding to questions, following through on commitments, and surfacing issues early.
• Identify risks early, communicate changes clearly, and bring forward options when plans shift.

• Provide reliable and additional operational support to the Meetings & Events Team as priorities shift.
• Experience coordinating events, programs, marketing activities, or operational projects; professional, campus, volunteer, or equivalent experience is welcome.
• Strong organizational skills and close attention to detail, with the ability to manage multiple timelines and follow through on commitments.
• A proactive, practical approach to problem‑solving and the confidence to take initiative within defined areas of responsibility.
• Clear, professional verbal and written communication skills, including a polished email, phone, and video presence.
• Comfort supporting virtual and hybrid experiences, with curiosity about event technology and new tools.
• Ability to learn new systems and processes quickly; experience with event or marketing platforms is a plus.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook, plus virtual meeting platforms such as Zoom.
• Currently pursuing a bachelor’s degree in marketing, hospitality, communications, business, or a related field with plans to graduate in or around May 2027, and is in good academic standing; a GPA of 3.0 or higher is preferred.
• Ability to commute to our headquarters in Tysons Corner, VA.

What Success Looks Like

• Assigned event workstreams stay organized, on schedule, and connected to the broader program plan.
• Move defined workstreams forward based on direction and guidance. Ask focused questions and confirm priorities.
• Stakeholders receive clear updates, useful documentation, and timely follow‑through.
• Event details are handled with care, from registration and technology logistics to materials, invoices, and attendee support.
• Stay calm, flexible, and solutions‑oriented when event plans change.
• You spot opportunities to improve recurring processes and make the team’s work easier to execute.

Physical Demands

We are not able to offer sponsorship for this position.

This job posting is intended to comply with all applicable laws. If we learn during the course of our recruitment process that, due to an applicant’s location, further information about the position is required, including certain salary information, this information in this posting will be supplemented accordingly.

The estimated base salary range for new hires into this role is $15.00 per hour.